Niranjana Kumari
Dubai,UAE
Summary
Determined and proactive Executive Assistant works with urgency to anticipate needs of senior-level executives. Thrives in fast paced, dynamic environments and employs professionalism and superior communication skills to meet client and company needs. Dedicated with almost 5 years of experience. Expert in strategic planning and organisation and providing comprehensive support to company leaders. Goal-orientated with ability to meet long-term goals through daily organisation. Dedicated to excellent customer service, client satisfaction and team communication. Proven track record of maintaining efficient office operations. Expertise in scheduling and coordinating meetings, managing travel and expense reports, and transcribing minutes.
Overview
4
4
years of professional experience
3
3
years of post-secondary education
1
1
Certificate
Work History
EA - Founder's Office
Gravity Global Group
Dubai, United Arab Emirates
08.2023 - Current
- I have honed my expertise in calendar management, meticulously coordinating the Chairman's schedule to optimize their time and prioritize essential engagements. My adeptness in handling sensitive information and maintaining confidentiality has been a cornerstone of my success, allowing me to act as a trusted gatekeeper for all communications to and from the Chairman.
- Moreover, my proficiency in travel coordination ensures that travel arrangements are seamless, guaranteeing the Chairman's focus remains on strategic priorities during trips. I have also demonstrated my ability to organize and facilitate various events and projects, coordinating efforts among teams to achieve desired outcomes efficiently.
- At the core of my skill set lies my exceptional research and briefing capabilities, providing the Chairman with well-researched and timely information to aid decision-making and enhance their understanding of critical matters.
- Furthermore, my passion for supporting leadership extends beyond professional commitments. I thrive in a fast-paced environment and have experience effectively managing crises, enabling swift and appropriate responses when needed.
Executive Assistant to Chief Executive Officer
Betterplace
Bengaluru, India
04.2022 - 07.2023
- Revised and maintained master calendar to coordinate meetings across multiple time zones.
- Set up meeting and event logistics for senior management and updated calendars.
- Coordinated meeting and work schedules for staff teams and executives.
- Maintained company confidence and protected business operations by keeping sensitive information confidential.
- Opened, read and replied to e-mails, letters and correspondence on behalf of executives.
- Scheduled and arranged travel and hotel reservations for meetings, conferences and seminars.
- Tackled and addressed top-level, high-priority issues with professional administrative discretion.
- Oversaw special event calendars for C-Level group, factoring in availability and expected operational demands to keep workloads in balance.
- Spearheaded training and development programs for new employees.
- Assigned work to appropriate members of staff on behalf of CEO.
Executive Assistant - Chairman's Office
Trigyn Technologies Limited
Chennai, India
08.2019 - 02.2022
- Managed director's calendar and prepared meeting agenda and materials.
- Prepared and updated office records and accounts according to client and executive needs.
- Made travel arrangements for employee trips and conferences and Arranged appropriate travel, visas, agendas, necessary contacts and other information for executive travel.
- Managed external contacts and kept track of periodic communication needed for priority actions.
- Recruited , Coordinated meeting and work schedules for staff teams and sometimes travel behalf of the executives.
- Created PowerPoint presentations used for diverse business needs.
- Tackled and addressed top-level, high-priority issues with professional administrative discretion.
- Revised and maintained master calendar to coordinate meetings across multiple time zones.
- Managed and tracked expenses to meet company budget requirements and also the payrolls of the workers
- Conducted research and collected and analyzed data to prepare reports and documents.
- Obtained signatures for financial documents and internal and external invoices.
- Collaborated with internal teams to support long-term research, marketing and ad hoc projects.
Education
Bachelor of Arts - Tourism & Travel Management
Ethiraj College for Women, Madras university
Chennai, India 06.2018 - 06.2021
Master of Business Administration - Tourism
Alagappa University
Karaikudi, India 01.2022 -
Skills
- Office Administration & Secretarial Support
- Social Media Knowledge
- Travel Administration - International & Domestic
- Mail Management
- Calendar and Executive Schedule Management
- Meeting Minutes
- Budget Preparation, Reports and Financial Statements
- Recordkeeping and Documentation & Invoice Preparation
- Strong Organizational Skills
- Resource Coordination and Allocation
- Employee Hiring & Recruitment Management
Languages
English
Fluent
Hindi
Intermediate
Tamil
Native
Accomplishments
- McDesign -2015 - National Level Runner - Conducted By McGan's Ooty School of Fashion Designing
- Content Creator - Social Media Platforms
- Campaign Influencer - Digital Marketing for various Digital Platforms
Certification
- Brand Management - University of London - Oct 2022
- Project Initiation , Coursera - June 2022
- Building Digital Transformation strategies - upGrad - May 2022
- Business Analysis & Process Management - Coursera - May 2022
- Project Management - e -Learning -May 2022
Timeline
EA - Founder's Office
Gravity Global Group
08.2023 - Current
Executive Assistant to Chief Executive Officer
Betterplace
04.2022 - 07.2023
Master of Business Administration - Tourism
Alagappa University
01.2022 -
Executive Assistant - Chairman's Office
Trigyn Technologies Limited
08.2019 - 02.2022
Bachelor of Arts - Tourism & Travel Management
Ethiraj College for Women, Madras university
06.2018 - 06.2021
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