Summary
Overview
Work History
Education
Skills
Timeline
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Nomagugu Matshazi

Nomagugu Matshazi

Dubai,DU

Summary

Highly organized and detail-oriented administrative professional with over 5 years of experience in executive support, document management, and process optimization. Expertise in office management, scheduling, communication, financial administration, and project coordination. Provides comprehensive support and enhances organizational efficiency. Excels at streamlining workflows, anticipating the needs of senior executives, and implementing process improvements to boost productivity. Skilled at managing competing priorities, maintaining confidentiality, and fostering collaborative environments. With a keen eye for detail and a proactive approach, consistently delivers high-quality administrative support that drives operational success. Seeks a long-term, permanent role that provides opportunities for professional growth and career advancement while contributing to the continued success and development of the organization.

Overview

8
8
years of professional experience

Work History

Receptionist, Administrator & HR Coordinator

MOYOCO Events
06.2024 - Current
  • Company Overview: Dubai, UAE (contract)
  • Spearheading communication across multiple channels (phone, email, and inperson), ensuring seamless interactions and prompt resolution of inquiries, supporting overall team productivity
  • Streamlining office operations, maintaining digital and physical filing systems in compliance with standards
  • Overseeing employee records, schedules which also includes attendance, overtime and leaves, ensuring accuracy and confidentiality
  • Coordinating interview schedules and logistics for candidates, acting as liaison between the HR and candidates
  • Managing office supplies and inventory to ensure smooth operations
  • Dubai, UAE (contract)

Virtual Assistant & Customer Support Specialist

Alpha Star Marketing
01.2024 - 10.2024
  • Company Overview: Remote (Temp)
  • Managed executive calendars, emails, and databases, providing essential administrative support
  • Conducted research, generating reports to aid in strategic decision-making
  • Maintained accurate customer databases and managed invoicing tasks, ensuring seamless administrative processes
  • Remote (Temp)

Administrative Assistant & Front Office

The Party Boutique DXB
07.2022 - 08.2023
  • Company Overview: Dubai, UAE
  • Enhanced guest satisfaction by professionally and warmly greeting guests, clients, vendors, and stakeholders, fostering a welcoming office environment
  • Assisted in employee visa and ID processing on the DMCC portal, onboarding new hires, and ensuring smooth integration into the company
  • Supported financial administration, including monitoring office expenses and handling petty cash
  • Prepared and organized meeting minutes, reports, and official documents, ensuring accuracy and confidentiality
  • Dubai, UAE

Administrative Assistant

Research and Innovation Office (NUST)
05.2017 - 01.2019
  • Company Overview: Kilifi, Kenya
  • Coordinated the schedules for senior executives, ensuring efficient use of time and seamless appointments
  • Managed correspondence, document preparation, and office records with confidentiality
  • Kilifi, Kenya

Education

Bachelor of Arts - Journalism And Media Studies

National University of Science And Technology
Zimbabwe
04-2019

Kenya Certificate of Secondary Education -

St John's Girls High School
11.2007

Skills

  • Administrative Support
  • Document Management
  • Data Reporting
  • Office Management
  • Technical Proficiency
  • Financial Management
  • Customer Service
  • Communication Skills

Timeline

Receptionist, Administrator & HR Coordinator

MOYOCO Events
06.2024 - Current

Virtual Assistant & Customer Support Specialist

Alpha Star Marketing
01.2024 - 10.2024

Administrative Assistant & Front Office

The Party Boutique DXB
07.2022 - 08.2023

Administrative Assistant

Research and Innovation Office (NUST)
05.2017 - 01.2019

Bachelor of Arts - Journalism And Media Studies

National University of Science And Technology

Kenya Certificate of Secondary Education -

St John's Girls High School
Nomagugu Matshazi