Hi, I’m
NORMAN OTAFIIRE
Summary
Driven Document Controller touting 5 years of success in digital file management. Proven history of streamlining procedures and mentoring team members on document workflows. Astute individual offering positivity and relative ease in tackling administrative tasks and assisting with special projects.
Overview
7
years of professional experience
Work History
Al Shafar General ContractingDubai, United Arab Emirates
Document Controller Assistant
05.2020 - Current
Job overview
- Receiving all submissions, registering them in the logs, distributing them to the concerned team for review and necessary action, collecting them after review, closing-out workflow on the system for all submissions from the main contractor and finally storing them for future reference whenever required
- Maintaining all the work logs updated time to time and issuing reminders to any pending work within the internal and external team
- Writing and submitting weekly and monthly reports concerning the performance of the team as far as documentation is concerned.
- Assessed impact of emerging technology and system upgrades on workflow.
- Maintained document archive and file server of approved documents and drawings to provide easy traceability and retrievability.
- Ensured timely submission of project documents by closely monitoring deadlines and prioritizing tasks accordingly.
- Utilized advanced software tools to improve overall document control processes, leading to increased productivity levels within the team.
- Optimized workflow efficiency by proactively identifying bottlenecks in the document management process and proposing solutions for improvement.
- Performed document reproduction, printing documents from electronic sources such as email attachments, PDF files and cloud storage.
Al Shafar General ContractingDubai, United Arab Emirates
Office Staff Assistant
04.2019 - 04.2020
Job overview
- Maintained and updated office records, both digital and physical.
- Provided administrative support to multiple departments as needed, demonstrating flexibility and adaptability within a dynamic office environment.
- Conducted regular inventory checks of office supplies, anticipating and ordering necessary items before depletion to avoid work disruptions.
- Collaborated with various departments to complete assigned tasks.
- Welcomed office visitors and alerted staff to arrivals of scheduled appointments.
- Assisted coworkers and staff members with special tasks on daily basis.
- Managed paper and electronic filing systems by routing various documents, taking messages and managing incoming and outgoing mail.
MTN Communications, UgandaKampala, Uganda
Quality Control Inspector
02.2017 - 12.2018
Job overview
- Improved product quality by conducting thorough inspections and identifying defects in a timely manner.
- Evaluated supplier materials against established specifications, ensuring adherence to high-quality standards throughout the supply chain.
- Conducted comprehensive training sessions for new inspectors, enhancing their understanding of company quality standards and best practices.
- Examined products for imperfections and defects.
- Sampled products to verify compliance with standards
- Followed standard operating procedures for inspections and tests.
- Maintained compliance with industry regulations through meticulous record-keeping and documentation of inspection results.
- Utilized quality control software to track and analyze product data.
Education
Proactive Excel Safety ConsultancyDubai, United Arab Emirates
Certificate from Level 3 International Award in Emergency First Aid
01.2024
Makerere UniversityKampala, Uganda
Bachelor's from Information Technology
02.2016
Uganda Communications Commission InstituteKampala, Uganda
Certificate from Completion of All ICT Skills
12.2012
Skills
- Special projects
- Compliance controls
- SharePoint Administration
- Tracking document flow
- Electronic Records Management
- Quality Assurance
- Document retrieval
- Records Maintenance
- Log updating
Languages
English
Bilingual or Proficient (C2)
French
Upper intermediate (B2)
Hindu
Elementary (A2)
Projects Completed
Current Project: AVA Project
Completed Project: H- Residences by HUNA
Completed Project: Dubai Creek harbour Views
Completed Project : The PALACE Dubai Creek Harbour
References
- Mr. Amir Boshra, Operations Director, +971504501826
- Mr. Vishal Bhan, Senior Project Manager, 971502802860
- Mr. Peter Nabil, Senior Construction Manager, +971563984412
- Mr. Tarek Abdelaal, Construction Manager, +971529472863
Availability
See my work availability
Not Available
Available
monday
tuesday
wednesday
thursday
friday
saturday
sunday
morning
afternoon
evening
swipe to browse
Timeline
Document Controller Assistant
Al Shafar General Contracting
05.2020 - Current
Office Staff Assistant
Al Shafar General Contracting
04.2019 - 04.2020
Quality Control Inspector
MTN Communications, Uganda
02.2017 - 12.2018
Proactive Excel Safety Consultancy
Certificate from Level 3 International Award in Emergency First Aid
Makerere University
Bachelor's from Information Technology
Uganda Communications Commission Institute
Certificate from Completion of All ICT Skills