Nur Ashikin Binte Zaini
Spore
Summary
Experienced professional in administration, offshore HR/crewing, procurement and commercial operations within Oil & Gas and maritime sectors. Skilled in crew mobilization, documentation compliance, contract administration, vendor management, and stakeholder coordination. Seeking opportunities in Dubai, UAE to drive operational efficiency and service excellence.
Overview
12
12
years of professional experience
7881
7881
years of post-secondary education
Work History
Executive, Crewing – Eastern Hemisphere
Absent Pte. Ltd.
03.2024 - Current
- Assist the Crewing Manager in all aspects of crew management to ensure compliance with regulatory requirements and company standards across the managed fleet.
- Coordinated crewing functions, overseeing crew changes, sourcing, recruitment, and retention to ensure operational readiness.
- Plan, coordinate, and execute crew changes for company vessels.
- Ensure all crewing operations comply with local laws and regulations in operational regions, as well as client and charterer requirements.
- Ensure joining crew members meet competency standards and regulatory/client requirements.
- Validated crew qualifications and documentation prior to joining to ensure compliance with regulatory and client standards.
- Create, update, and upload crew personal files into Poseidon Ship Manager.
- Prepare Crew Matrix and compile required documentation for client submission.
- Manage visa processing and ensure compliance with crew certification legislation.
- Administer flag state applications and related requirements.
- Ensure crewing functions are carried out in compliance with the company’s Integrated Management System (IMS).
- Ensure all crew members undergo rigorous appraisals by the vessel's master and/or appointed shore-based superintendent.
- Support the increase of local content by improving fleet localization ratios.
- Verify crewing expenses and ensure timely submission of accruals and weekly crewing reports.
- Coordinated documentation and compiled costs for protection and indemnity cases to mitigate financial risk.
- Executed various additional tasks as directed by management.
- Previously known as Marlyn Express Offshore
Senior Executive, Group Sales and Customer Care
Pacific International Lines Pte Ltd
03.2022 - 01.2024
- Assisted team with global tender/corporate accounts, managing rate submissions and post-tender administration.
- Supported team in global tenders/corporate accounts by providing data and creating reports to track and analyze sales trends.
- Collaborated with internal stakeholders to gather information for submissions and reviewed accounts and tender process documents.
- Attend to customer queries and troubleshooting customer issues.
- Keep abreast of industrial and market development and customer’s business development.
- Identify the specific needs of the department and produced scopes and purpose in Standard Operating Procedures (SOP).
- Remote management of Overseas Data Centre in Chennai, India to cater to global support for both internal and external stakeholders.
- Coordinated shipping logistics to ensure timely delivery of products.
Commercial Executive, Project
Penguin Shipyard International Pte Ltd
05.2019 - 02.2022
- Receiving tender documents (i.e. enquiries) and review of the tender specification to prepare costing into various segregated of standard cost structure.
- Prepared detailed cost sheet for management review and approval, ensuring timely submission.
- Coordinated tender documents from internal parties to ensure compliance with requirements.
- Reviewed vendor quotations to align with tender specifications and secure competitive pricing.
- Preparing and sending out RFQ to equipment vendors and to arrange for technical clarification.
- Collate forex, material and labour cost for estimate build-up.
- Managed contracts for awarded projects, including budget monitoring, control, and milestone invoicing.
- Prepare documentations and coordinate with project engineers on project schedule for newbuild vessel delivery to Owner.
- Communicated with shipowners to facilitate project updates and resolve issues. on the handover/delivery of newbuild vessels.
- Prepare accurate and detailed invoicing to achieve fair and better contribution margins.
- Prepare quotations for interco and third-party Owners for the purpose of ship repair in the yard.
- Liaise with relevant trades to generate service report as supporting document for final billing.
- Subsidiary of Penguin International Limited
Procurement Executive
Teras Offshore Pte. Ltd.
10.2018 - 04.2019
- Sourced, prepared, and evaluated RFQs, issuing Purchase Orders for equipment, bulk materials, and sales of used or obsolete inventory.
- Coordinated with vendors and requestors/superintendents to ensure seamless communication and project alignment.
- Differentiates between a critical business impacting incident and a minor problem and resolves/escalates accordingly.
- Demonstrates an overall understanding of how system components/applications work together to create the exchange.
- Applies knowledge of business impacting events and how they will effect technical systems and operational capacity.
- Demonstrates an understanding of the urgent nature of our business and the need to proactively find and fix problems quickly and effectively.
- Take ownership and follows through on decisions; doesn’t minimize or forget about problems.
- Consults with colleagues and recommends solutions based on the best interests of customers and shareholders, even when the opinion is unpopular.
- Adheres to all corporate policies, makes prudent use of company resources and acts with complete integrity in all matters.
- Identifies new technologies, applications, and process changes to continually improve efficiency or technology performance.
- Assesses potential solutions and improvements for cost-effectiveness.
- Evaluated changes in business operations to identify and implement improvements in established processes and procedures.
- Maintained accurate inventory lists to ensure proper stock levels.
- Monitoring and update on survey status, vessel trading and activities and miscellaneous certificates.
- Assist in liaison with ship classification society.
- Monitor and track vessel ISM report.
- Subsidiary of Ezion Holdings Limited
Assistant Commercial Executive
KEPPEL FELS Limited
01.2014 - 01.2018
- Work with internal stakeholders, 3PL and vendors to support various multi-millions projects.
- Sourcing, preparation and involvement in commercial tenders/RFQ evaluation and issuance of Purchase Orders for equipment/bulk materials and even sales used assets/obsolete inventory.
- Estimating and establishing cost parameters and budgets for purchases of equipment/bulk materials.
- Participating in drawing up of annual term contracts whilst ensuring that suitable and adequate Services Level Criteria are set and the most advantageous balance of quality and cost is achieved.
- Maintain accurate records of purchases, pricing and other important data.
- Maintain and update Approved Vendor’s List and evaluate vendors based on their performance, qualifications and delivery times.
- Developed alternative procurement and partnership arrangements aligned with company corporate aims to achieve best value service delivery.
- Carry out procurement duties taking into account issues of confidentiality and the Personal Data Protection Act.
- Establishment, negotiation and managing of term contracts in appointing 3PL for warehouse storage spaces and import/export shipments based on various shipping incoterms.
- Documented cargo dimensions and weight for shipments to ensure compliance with contract rates. and provide cargo dimensions/weight for shipments using the established contract rates.
- Negotiate and establish RFQ for freights out of contract rates (example: Out Of Gauge shipments).
- Generate and verify import/export shipping documents (Bill of Lading, Airway Bill, Permit etc.) for air/land/sea freights.
- Monitoring of shipment and update internal/external stakeholders of the shipment status.
- Followed up on delivery discrepancies, including cargo damage and quantity issues, with forwarders, in-house engineers, buyers, vendors, and customers.
- Verification of all invoices against DO/PO from appointed 3PL service providers.
- Conduct local monthly cycle count and annual stock take which ensure the closure of any discrepancy after reconciliation with stakeholders.
- Monitored inventory movement and planning based on sales order and demand forecast to prevent stockouts, minimize obsolete stock, and meet customer delivery dates.
- Coordinated with inventory planners on stock planning and requirements based on order history, demand forecast, and inventory velocity.
- Facilitate in return of goods for repair from end user to designated vendors’ premises and ship back to end users.
- Generate report and propose solution on obsolete/high turnover inventory as KPI on a regular basis.
- Coordinate with relevant departments to gather project milestones and critical cost elements to submit costs to Clients.
- Plan and monitor based on master schedule and facilitate receiving and issuance of various high value equipment through air, land or sea freight to meet Production’s required on site date (ROS).
- Assisted in overseas assignments like stock-count, chartered vessel shipments, discrepancies, material inspection.
- Supported operations for subsidiary of Keppel Offshore and Marine
Commercial Officer (Student Attachment)
Drydocks World Southeast Asia Pte. Ltd.
- Lead, co-ordinate, manage and facilitate logistical scopes and shipment documents with internal holders and 3PL for chartered vessel shipments on site (in Singapore and overseas) for OOG cargos and equipment to ensure contract is within budget, time and safe parameters.
- Plan based on master schedule program and coordinate with internal stakeholders, vendors, 3PL, forwarders and marine surveyor to ensure smooth delivery of materials and equipment required for ship construction through air, land and sea freight which can be out-of-gauge (OOG), full container load (FCL) and less-than container load (LCL) to meet required on site date (ROS) at various Yards in Batam and UAE.
- Co-ordinate and facilitate all logistical scopes and material movement with internal stakeholders for loading/off-loading on barge in private wharf (in-house barge movement) to ensure all related works are complete in time and in a safe environment.
- Sourcing, preparation and involvement in commercial tenders/RFQ evaluation and issuance of Purchase Orders and invoices for equipment/bulk materials of shipbuilding projects.
- Followed up on shipment delivery and discrepancies (e.g., cargo damage, quantity discrepancy, pilferage) with consignee, serving as main contact to resolve issues promptly.
- Generated monthly KPIs for inventory receiving, issuing, and shipment to analyze trends and present updates in monthly management reviews.
- Work closely with material planner to monitor various overseas yards usage and stock based on Bill of Material and perform monthly and end of project reconciliation.
- Developed logistical solutions and provided advice to internal stakeholders regarding space, shipment, and trucking requirements.
- Managed shipbuilding and repair projects.
Assistant Teacher
Ichiban Childcare Centre
- Utilized diverse teaching methods (story books, media, indoor or outdoor games, drawing) to enhance children's learning and engagement.
- Assisted in designing and implementing activity schedules and lesson plans, identifying effective teaching materials for diverse learning needs.
- Evaluated children’s performance to ensure alignment with developmental milestones and learning objectives.
- Remain in continual communication with parents and update them on the progress of their children.
- Collaborated with colleagues to maintain teaching standards and safety regulations.
- Supported early childhood education initiatives through active participation.
Education
BSc (Hons) - Maritime Business and Law
University of Plymouth
UKDiploma - Maritime Transportation Management
Singapore Polytechnic
SingaporeGCE ‘O’ Level -
Pioneer Secondary School
SingaporePSLE -
Jurong Primary School
SingaporeSkills
- Tableau Desktop
- SAP System
- JDEdward (Oracle)
- GEMS (Global Engineering Management System)
- Microsoft Office (Excel, PowerPoint, Words)
- Lotus Note
- Microsoft Outlook
- Microsoft Teams
- Sharepoint
- Overseas Exposure
Timeline
Executive, Crewing – Eastern Hemisphere
Absent Pte. Ltd.
03.2024 - Current
Senior Executive, Group Sales and Customer Care
Pacific International Lines Pte Ltd
03.2022 - 01.2024
Commercial Executive, Project
Penguin Shipyard International Pte Ltd
05.2019 - 02.2022
Procurement Executive
Teras Offshore Pte. Ltd.
10.2018 - 04.2019
Assistant Commercial Executive
KEPPEL FELS Limited
01.2014 - 01.2018
Commercial Officer (Student Attachment)
Drydocks World Southeast Asia Pte. Ltd.
Assistant Teacher
Ichiban Childcare Centre
BSc (Hons) - Maritime Business and Law
University of Plymouth
Diploma - Maritime Transportation Management
Singapore Polytechnic
GCE ‘O’ Level -
Pioneer Secondary School
PSLE -
Jurong Primary School
Skills Acquired
- Tableau Desktop
- SAP System
- JDEdward (Oracle)
- GEMS (Global Engineering Management System)
- Microsoft Office (Excel, PowerPoint, Words) / 40 wpm
- Lotus Note
- Microsoft Outlook, Microsoft Teams & Sharepoint
Overseas Exposure
- Malaysia
- Philippines
- Thailand
Knowledge And Abilities
- A person with great patience, focus, committed and passionate
- A committed team player with meticulousness to plan and execute tasks assigned
- Independent worker with strong ability to multi task
- Excellent verbal and written communication skills
- Ability to lead and guide
- Inventory management, procurement and shipping industry knowledge
- Ability to work well with management and staff at all levels
- Ability to make professional decisions in a fast-paced environment
- Ability to analyze problems and strategize for better solutions
- A fast and enthusiastic learner who enjoys a challenge and achieving both personal and team goals
- Excellent coordination and communication skills in liaising closely with inter-departments
- Overseas exposure in countries like Malaysia and Philippines.
- Local warehousing audit experience
- Familiarity with bidding and tender protocols
- Data Visualization Using Tableau (SNEF)
- Poseidon Ship Manager
Education Profile
- 2012 - 2013, University of Plymouth (UK), BSc (Hons) Maritime Business and Law
- 2009 - 2012, Singapore Polytechnic, Diploma in Maritime Transportation Management
- 2005 - 2008, Pioneer Secondary School, GCE ‘O’ Level (6 credits) including passes in English & Math
- 1999 - 2004, Jurong Primary School, PSLE
Skills Acquired
- Tableau Desktop
- SAP System
- JDEdward (Oracle)
- GEMS (Global Engineering Management System)
- Microsoft Office (Excel, PowerPoint, Words) / 40 wpm
- Lotus Note
- Microsoft Outlook, Microsoft Teams & Sharepoint
Overseas Exposure
- Malaysia
- Philippines
- Thailand
Knowledge And Abilities
- A person with great patience, focus, committed and passionate
- A committed team player with meticulousness to plan and execute tasks assigned
- Independent worker with strong ability to multi task
- Excellent verbal and written communication skills
- Ability to lead and guide
- Inventory management, procurement and shipping industry knowledge
- Ability to work well with management and staff at all levels
- Ability to make professional decisions in a fast-paced environment
- Ability to analyze problems and strategize for better solutions
- A fast and enthusiastic learner who enjoys a challenge and achieving both personal and team goals
- Excellent coordination and communication skills in liaising closely with inter-departments
- Overseas exposure in countries like Malaysia and Philippines.
- Local warehousing audit experience
- Familiarity with bidding and tender protocols
- Data Visualization Using Tableau (SNEF)
- Poseidon Ship Manager
Personal Information
- Available: One month notice
- Ethnicity: Javanese
- Citizenship: Singaporean
- Date of Birth: 12/02/92
- Gender: Female
- Marital Status: Engaged