Pahirdin Kaiser
Dubai,UAE
Summary
Results-driven professional with extensive experience in project coordination, business development, executive assistance, and administrative management across diverse industries, including construction, international trade, and government sectors.
Adept at managing complex workflows, coordinating cross-functional teams, and delivering high-quality documentation and communication in multilingual environments.
Highly adaptable and self-motivated with strong analytical, organizational, and problem-solving skills, ready to leverage these strengths to contribute effectively to new challenges and roles.
Overview
12
12
years of professional experience
4
4
years of post-secondary education
Work history
Assistant project manager
REFINE FIX DECORATION DESIGN & FIT OUT L.L.C
Dubai, UAE
03.2025 - Current
- Monitored construction progress and ensured work aligned with project schedules, drawings, and quality standards.
- Prepared daily site reports, tracked delays, material deliveries, and labor activities; reported key issues to the Project Manager.
- Reviewed drawings and assisted in verifying site execution accuracy; coordinated timely corrections when needed.
- Inspected and accepted materials on-site per approved specifications; reported and followed up on non-conformities.
- Supported site safety inspections and supervised PPE compliance and site organization.
- Coordinated with subcontractors, labor teams, suppliers, and design/technical teams to resolve on-site challenges.
- Assisted with DEWA, DCD, DM inspections, vendor site visits, and property management coordination to ensure smooth approvals and project handovers.
Administrative officer
HANGZHOU ZKZTION TECHNOLOGY CO., LTD.
HangZhou, China
08.2024 - 03.2025
- Supported daily office operations, implemented and optimized administrative procedures to improve efficiency and compliance.
- Coordinated internal meetings, business receptions, and interdepartmental communication; managed office supplies, assets, and vendor relations.
- Drafted guest reception plans and oversaw end-to-end protocol for foreign visitor arrangements.
- Maintained cost control through administrative expense tracking and analysis; reported irregularities.
- Analyzed overseas warehouse inventory and supported optimization of stock structure and replenishment strategies.
- Managed logistics support systems covering IT services, sanitation, transportation, and staff accommodation.
- Collected and processed overseas purchase requests; coordinated procurement schedules and tracked order progress.
- Assisted in drafting and reviewing English shipping documents to ensure smooth, compliant import/export procedures.
- Collaborated with overseas sales teams to understand client needs, provide tailored solutions, and support with accurate quotations.
Personal assistant to the CEO
ZheJiang ZhouKun Supply Chain Co.
HangZhou, China
12.2023 - 08.2024
- Managed administrative systems and optimized internal approval workflows, improving process efficiency and compliance.
- Coordinated executive meetings, prepared agendas, took minutes, and followed up on action items. Drafted SOPs, business reports, formal correspondence, and reception protocols.
- Led planning and execution of business receptions, ensuring high-level hospitality and professionalism. Oversaw office supplies, asset management, and administrative cost control.
- Supported international business development and foreign trade operations, including LOI, SPA, and contract drafting and English proofreading.
- Conducted due diligence on overseas partners and participated in cross-border trade negotiations, particularly in the copper cathode trade in the Democratic Republic of the Congo.
- Accompanied the CEO on business trips in China and abroad (e.g., Tanzania, Zambia, Congo), handling interpretation, scheduling, and urgent matters.
- Fluent in English with hands-on overseas work experience, adept at managing high-pressure, fast-paced executive support tasks.
Government officer
URUMQI CUSTOMS DISTRICT P.R.CHINA
Urumqi, China
10.2015 - 12.2023
- Oversaw daily administrative operations, including records management, logistics, vehicle dispatch, and office asset supervision, ensuring smooth and efficient office functioning.
- Organized internal meetings, managed agendas and logistics, and improved meeting professionalism and standardization.
- Drafted official documents, reports, and meeting summaries with precision and clarity; supervised team documentation tasks and research reports.
- Collected and analyzed internal data to produce actionable insights and structured reports using Excel and other tools, supporting leadership decision-making.
- Led special data-monitoring projects to identify issues and propose operational improvements.
- Cross-departmental coordination, ensured effective communication of internal policies, notices, and updates, and supported senior leadership in workflow planning and task implementation.
Business development manager
Transn IOL Technology Co., Ltd
Wuhan, China
09.2014 - 10.2015
- Managed and strengthened relationships with existing clients, improving satisfaction and repeat business through tailored account strategies.
- Proactively identified and developed new business opportunities via market research, outreach, and client visits, expanding the customer base.
- Analyzed client needs and matched them with suitable product solutions to enhance delivery efficiency and value.
- Demonstrated in-depth knowledge of company products and technology to deliver customized, scenario-based solutions for diverse client profiles.
- Independently led commercial negotiations, proposal drafting, and contract execution to meet and exceed sales targets.
- Coordinated with internal departments (technical, logistics, after-sales) to ensure seamless project delivery and service support.
Business development manager
Ironfx Solid Trading Company Shanghai Office
Shanghai, China
09.2013 - 10.2014
- Led business development initiatives to grow the client base for financial trading services, with a focus on high-net-worth individuals and institutional partners.
- Maintained and expanded relationships with existing clients, ensuring high retention and consistent trading volume.
- Conducted market research and competitor analysis to identify growth opportunities and optimize outreach strategies.
- Delivered presentations and product training to clients, explaining trading platforms, account types, and market strategies.
- Negotiated partnership terms, managed onboarding processes, and ensured regulatory compliance across client acquisition activities.
- Collaborated closely with the global marketing, compliance, and customer service teams to drive revenue growth and client satisfaction.
Education
Bachelor of Engineering - Marine Engine Engineering
Harbin Engineering University
Harbin 08.2009 - 07.2013
Skills
- Effective Communication: Strong verbal and written communication skills in English, Mandarin, and Uyghur; able to engage with multicultural teams, clients, and stakeholders clearly and persuasively
- Project Coordination & Execution: Proven ability to coordinate multiple tasks, monitor progress, and ensure deadlines are met through effective planning and problem-solving
- Cross-Functional Collaboration: Skilled at liaising between departments, vendors, and clients to align goals and resolve issues swiftly
- Adaptability & Self-Motivation: Quick learner with strong initiative and ability to thrive in dynamic, fast-paced environments
- Analytical Thinking & Problem Solving: Competent in identifying challenges, analyzing data, and implementing solutions that improve efficiency and outcomes
- Microsoft Office Suite: Advanced proficiency in Word, Excel, PowerPoint, and Outlook; skilled at creating reports, data analysis, presentations, and workflow automation
语言能力
English
Fluent
Chinese (Mandarin)
Native
Russian
Beginner
Timeline
Assistant project manager
REFINE FIX DECORATION DESIGN & FIT OUT L.L.C
03.2025 - Current
Administrative officer
HANGZHOU ZKZTION TECHNOLOGY CO., LTD.
08.2024 - 03.2025
Personal assistant to the CEO
ZheJiang ZhouKun Supply Chain Co.
12.2023 - 08.2024
Government officer
URUMQI CUSTOMS DISTRICT P.R.CHINA
10.2015 - 12.2023
Business development manager
Transn IOL Technology Co., Ltd
09.2014 - 10.2015
Business development manager
Ironfx Solid Trading Company Shanghai Office
09.2013 - 10.2014
Bachelor of Engineering - Marine Engine Engineering
Harbin Engineering University
08.2009 - 07.2013
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