Parmeshor mahato
Office Assistant / Permit Holder
Doha,QAtar
Summary
Dynamic office assistant with proven expertise at Kaefer W.L.L, enhancing operational efficiency through innovative filing systems and meticulous data entry. Skilled in customer service and report analysis, I fostered a collaborative environment while ensuring compliance and streamlining processes, contributing to increased productivity and satisfaction.
Overview
2
2
years of professional experience
Work History
Office Assistant
Kaefer W.L.L
07.2024 - Current
- Maintained confidentiality in handling sensitive information while performing administrative tasks.
- Enhanced office efficiency by managing schedules, organizing files, and maintaining a clean workspace.
- Increased customer satisfaction by providing professional and courteous front desk support.
- Facilitated smooth operations by efficiently handling incoming mail, phone calls, and visitor inquiries.
- Achieved high levels of accuracy in data entry tasks while adhering to strict deadlines.
- Contributed to a positive work environment by fostering open communication among colleagues.
- Prepared and edited documents to produce precise, accurate and professional communication.
- Strengthened office organization by implementing new filing systems and digital record-keeping practices.
- Contributed to project success by assisting with research and data compilation, allowing for more informed strategy development.
- Purchased and maintained office supplies.
- Input data into spreadsheets and databases.
- Reviewed files, records and other documents to obtain information to respond to requests.
- Created and maintained detailed records of all office activities.
- Coordinated and scheduled meetings and appointments.
- Compiled and analyzed data to produce reports.
- Maintaining the Site Store Record according to the daily consumption's.
- Controlling of material .
- Reporting a monthly stock report.
Permit Holder at Qatar Shell Project
Kaefer W.L.L
11.2022 - 06.2024
- Developed a comprehensive tracking system that allowed quick access to permit status updates, increasing overall efficiency.
- Ensured compliance with local regulations by conducting thorough research and staying up-to-date on changes in policies.
- Regularly reported on key performance metrics to senior leadership, keeping them informed of team progress and areas for improvement.
- Simplified complex permitting requirements into easy-to-understand language when assisting applicants through the process.
- Decreased permit processing time by proactively communicating with relevant stakeholders to resolve any discrepancies.
- Implemented a quality control program that reduced errors in submissions, streamlining the review process further.
- Worked collaboratively with management to develop strategies aimed at increasing efficiency and reducing processing times.
- Conducted thorough reviews of contractor licenses for validity and compliance before issuing permits, safeguarding project integrity.
- Contributed to a safe work environment by meticulously reviewing submitted permits for potential hazards or conflicts.
- Organized training sessions for new staff members, fostering a supportive learning environment within the team.
- Liaised between various departments to facilitate the smooth exchange of information related to permit applications.
- Streamlined permit receiving process by implementing an efficient digital filing system.
- Monitoring the job as the role of supervisor .
- Knowledge about the permit details and able to create the permit.
Education
Civil Overseer
Shree Janta Higher Secondary School Sarlahi, Nepal
Nepal 04.2001 -
Skills
Office administration
Data entry
Customer service
Administrative support
File maintenance
Office management
Excel spreadsheets
Technical support
Mail distribution
Digital file management
Report analysis
Timeline
Office Assistant
Kaefer W.L.L
07.2024 - Current
Permit Holder at Qatar Shell Project
Kaefer W.L.L
11.2022 - 06.2024
Civil Overseer
Shree Janta Higher Secondary School Sarlahi, Nepal
04.2001 -