Patricia Jeraldine Garibay
Dubai,UAE
Summary
Hardworking and talented with clerical work and skilled in managing team assignments. Experienced with word processing, data entry and scheduling to support office needs. Adapts easily to changing needs and analytically approaches diverse administrative issues.
Overview
11
11
years of professional experience
4
4
years of post-secondary education
Work History
Office administrator
Secret gardens LLC
05.2024 - 10.2024
- Streamlined office operations by implementing effective filing systems.
- Enhanced team efficiency for seamless workflow management.
- Ensured smooth functioning of the office with regular equipment checks.
- Managed daily scheduling to facilitate organised operations.
- Maintained office supplies, reducing downtime due to lack of resources.
- Resolved customer queries promptly for improved client satisfaction.
- Coordinated meetings and appointments, ensuring effective time management.
- Handled correspondence, providing timely responses to all enquiries.
- Assisted in staff recruitment, contributing to building a strong team.
- Prepared reports meticulously for accurate record-keeping purposes.
- Organised travel arrangements, facilitating stress-free business trips for staff members.
- Completed data entry tasks accurately, ensuring error-free records were maintained.
- Handled sensitive information discreetly, adhering strictly to confidentiality protocols at all times.
- Coordinated logistics for special events, resulting in successful company functions.
- Provided administrative support during high-pressure periods, aiding overall productivity.
- Maintained clean and organised workspace through regular upkeep activities.
- Ensured compliance with health and safety regulations at all times,.
- Organised filing systems and maintained records and documentation in alignment with company policies and data security protocols.
- Managed database to maintain updated records and accuracy.
- Accurately executed secretarial tasks, maintaining smooth administrative operations.
- Greeted and directed incoming visitors and clients to reduce wait times and increase satisfaction.
- Worked with HR to maintain accurate and confidential employee records, enforcing compliance with regulatory standards.
- Produced and distributed monthly reports using Excel knowledge, enabling improved business analysis.
- Coordinated office workflow and implemented improvements to drive efficiency and productivity.
- Set office policies and procedures to keep team members coordinated.
Document Controller/ Coordinator
HOI Middle East and Africa for Eng.
08.2022 - 05.2023
- Streamlined document retrieval by implementing an efficient filing system.
- Ensured timely project completion by maintaining organised and updated documents.
- Improved data accuracy through meticulous verification of all incoming and outgoing documents.
- Facilitated smooth workflow by providing required documentation to respective departments on time.
- Maintained confidentiality and security of sensitive information in accordance with company policies.
- Organised departmental meetings regularly to discuss common challenges and devise solutions together.
- Resolved issues related to documentation and associated information.
- Managed requests for access to documentation, maintaining confidentiality.
- Stored documents using cloud-based systems to drive efficiencies.
- Reviewed documents for accuracy, immediately notifying supervisor of errors.
- Shared documents at key times to facilitate timely project completion.
- Answered phone calls and responded to emails from clients.
- Trained and assigned tasks to team members.
Document Controller / Project Coordinator
AL FALAK ELECTRONIC EQUIPMENT & SUPPLIES Co.
Dubai Internet City, UAE
09.2017 - 11.2018
- Manage the flow of documentation within the organization
- Create templates for future use
- Copy, scan and store documents
- Retrieve files as requested by employees and clients
- Prepare ad-hoc reports on projects as needed
- Act as the point of contact and communicate project status to all participants
- Make sure that clients’ needs are met as projects evolve
- Coordinate project management activities, resources, equipment and information
- Assign tasks to internal teams and assist with schedule management
- Applying Permits and necessary approvals before initiating the task
Admin Assistant, Sales Representative, Purchasing Representative, Project Coordinator
TRINET Emirates LLC.
Dubai Academic City, UAE
10.2013 - 09.2017
- Answers telephones and transfer to appropriate staff member
- Meet and greet clients and visitors
- Create and Modify documents using Microsoft Office
- Perform general clerical duties to include but not limited to: photocopying, faxing, mailing, scanning and filing
- Maintain hard copy and electronic filing system
- Sending and receiving of purchased and supplied materials
- Research, price, and purchase office supplies
- Coordinate and maintain record for staff office space, phones, parking, and company office keys
- Setup and coordinate meetings and conference
- Apply I.D request for the staff
- Make access permit request
- Other duties as assigned
Education
BS - Tourism MANAGEMENT
ABE International College of Business and Economics
10.2009 - 05.2013
Skills
- Productivity enhancement
- Filing system development
- Communication management
- Microsoft office suite proficiency
- Customer orientation
- Organisational efficiency
- Office equipment operation
- Microsoft Office
- Office supply management
- Professionalism
- Invoicing and billing
- MS Office
- Documentation management
Languages
Filipino
English
Custom
Not Provided
Timeline
Office administrator
Secret gardens LLC
05.2024 - 10.2024
Document Controller/ Coordinator
HOI Middle East and Africa for Eng.
08.2022 - 05.2023
Document Controller / Project Coordinator
AL FALAK ELECTRONIC EQUIPMENT & SUPPLIES Co.
09.2017 - 11.2018
Admin Assistant, Sales Representative, Purchasing Representative, Project Coordinator
TRINET Emirates LLC.
10.2013 - 09.2017
BS - Tourism MANAGEMENT
ABE International College of Business and Economics
10.2009 - 05.2013
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