Summary
Overview
Work History
Education
Skills
Certification
Interests
Timeline
Generic
PRANAYANI Chand

PRANAYANI Chand

Navi Mumbai

Summary

Driven, proactive professional with over 17 years of experience seeking Senior Executive Assistant position with a company that utilizes my extensive knowledge of scheduling coordination, office management, technical communication, administrative, and leadership skills to positively contribute to the organization with proven ability to prioritize and manage multiple tasks and use initiative. Reliable and well presented.

Overview

21
21
years of professional experience
3
3
Certifications
3
3
Languages

Work History

Executive Assistant

AL Mahir International LLC
04.2025 - Current
  • Providing end-to-end administrative support to senior leadership, including calendar management, scheduling, and meeting coordination.
  • Preparing meeting agendas, recording Minutes of Meeting (MoM), and ensuring timely follow-up on action items.
  • Assisting in day-to-day HR operations such as employee onboarding/offboarding, maintaining records, and coordinating engagement activities.
  • Managing international vendor relationships, including communication, contract follow-ups, and service-level compliance.
  • Handling travel arrangements for domestic and international trips, including flight bookings, visa processing, and accommodation logistics.
  • Coordinating internal and external communication on behalf of senior management, ensuring professionalism and clarity.
  • Processing expense claims, vendor invoices, and maintaining petty cash records in coordination with the finance team.
  • Supporting budgeting, procurement, and monthly reconciliation processes.
  • Maintaining discretion and confidentiality in handling sensitive company and personnel information.
  • Acting as the central point of contact for cross-functional coordination across departments.
  • Planning and organizing internal and external events, including logistics, vendor coordination, guest management, and post-event reporting.

Executive Assistant

Mellora Infrastructure Pvt Ltd
08.2023 - 03.2025
  • Efficiently manage and prioritize the executives' calendars, appointments, and travel arrangements.
  • Draft and edit business documents, including emails, memos, reports, and presentations.
  • Screen and prioritize incoming communications, ensuring timely responses and appropriate redirection.
  • Coordinate and organize meetings, conferences, and events, including logistics and materials preparation.
  • Take accurate meeting minutes, distribute them, and follow up on action items.
  • Maintain confidential files, records, and databases with utmost accuracy and discretion.
  • Build and maintain positive relationships with internal staff, clients, partners, and stakeholders.
  • Act as a liaison between executives and internal/external parties, ensuring effective communication.
  • Assist with special projects, research, and analysis as assigned by the executives.
  • Identify areas for process improvement and implement efficient administrative systems.

Executive Assistant

Goldi Solar Pvt Ltd
06.2022 - 07.2023
  • Act as the point of contact among executives, employees, clients, and other external partners.
  • Manage information flow in a timely and accurate manner.
  • Manage Managing Director's calendars and set up meetings.
  • Make travel and accommodation arrangements.
  • Rack daily expenses and prepare weekly, monthly or quarterly reports.
  • Oversee the performance of other clerical staff.
  • Act as an office manager by keeping up with office supply inventory.
  • Oversee day to day administrative services.
  • Format information for internal and external communication - memos, emails, presentations, reports.
  • Prepare agenda and take minutes during meetings.
  • Screen and direct phone calls and distribute correspondence.
  • Organize and maintain the office filing system.
  • Coordinate for events such as product launch, vendors meet, Sales meet etc.
  • Coordinated for authorization of invoices, credit card statements and expense reimbursements for payment.
  • Supporting administrative team to facilitate smooth operational flow.

Executive Assistant, Director

CMD, Ajmera Group
01.2019 - 06.2022
  • Primary business: Real Estate Development and Sales.
  • Provide executive and administrative support to both the be the effective leader of the organization.
  • Prepare and complete expense reports, check requests, invoices and assist with preparation of the yearly budget.
  • Draft correspondence, reports, minutes, proposals, and other written documents as needed, and manage incoming mail.
  • Organize and maintain electronic files/ mails for CMD & Director.
  • Worked with IT to help integrate the TEAMS Application into everyday use for file storage, virtual meetings, policy & procedure works as per CMD's instructions.
  • Perform highly diverse and complex administrative functions, including managing extremely active calendars, and domestic and international travel arrangements.
  • Coordinated authorization of invoices, credit card statements and expense reimbursements for payment.

Manager Business Support

Opal Asia India Pvt Ltd
05.2017 - 12.2018
  • Primary business: Logistic services.
  • Draft, format, and revise various business documents and presentations such as PowerPoints, flowcharts, agendas, department organizational charts and additional meeting support material.
  • Manage administration, budget, audits, training, and project coordination.
  • Coordinate across divisions to ensure strategies are deployed appropriately.
  • Support documentation and processes for business and financial initiatives.
  • Review detailed cost control expenditures.
  • MIS for the warehouse inflow and outflow.
  • All over India coordination for the services supplied.
  • Recovery of payments from clients.

Executive Assistant

KLT Automotive and Products Ltd
03.2014 - 04.2017
  • Primary business: Manufacturer for automotive products, precision tubes.
  • Provide professional executive services to the Director and maintain high levels of confidentiality.
  • Planning & organizing events, meetings, conferences, staff activities, travel functions and any other special requirements.
  • Brief the Directors on all meetings collate relevant papers/documents and ensure proper filing.
  • Take initiative to respond on behalf of Directors in case where appropriate and relevant redirecting is required within the company and maintain an effective follow up.
  • Manage and develop an effective filing / archiving of important documents, mails and information which can be retrieved in a timely manner when demanded by the Directors.
  • Proactively support the Directors by researching and providing initial draft of mails, letters or replies, proposals, reports, presentations etc.
  • Managed the budget expenditures, credit card payments, bills etc. for Directors in an efficient manner.
  • Effectively managed client and visitor relations.

Executive Assistant

Swaraj Builders
08.2011 - 03.2014
  • Primary business: Reputed name in the field of Construction in Navi Mumbai.
  • Have completed more than 60 projects in Navi Mumbai.
  • Scheduling and maintaining calendar of appointments, meetings etc.
  • Provide executive level administrative support to the Top Management of the company.
  • Liaison between all departments to ensure proper communications and reporting practices.
  • Plan and coordinate corporate meetings, events, luncheons etc.
  • Collaborate with Various departmental Heads & Business heads for their respective monthly Reports on Plan & Achievements.
  • Preparing minutes of the meeting and following up with the team regarding the status and closure dates of action items.
  • Supervise overall administration of the company.
  • Appropriate filling and retrieving of the documents.
  • Handling Petty Cash, arranging site visits, Travel planning and Travel arrangements.
  • Tracking of MD's personal bill payments, MD's Office equipment maintenance.

Technical / Executive Assistant

Sunbeam Appliances
11.2008 - 08.2011
  • Primary business: Manufacturing of Panel Air Conditioners, high Ambient Air Conditioners, e-Room, Operator Cabins, Crane Cab.
  • Supported the design team by ensuring procurement of necessary materials for specialized jobs.
  • Prepared Technical and commercial presentations for the CEO.
  • Collaborated with multiple departments to streamline processes.
  • Prepared documents for the Marketing department.
  • Planned and coordinated travel arrangements including itinerary preparation.
  • Documented meeting minutes, agendas, and other related materials.
  • Managed dictation, tour report preparation, and general administrative responsibilities on a daily basis.
  • Found and retrieved requested information by searching files, databases and storage media for authorized individuals.

Executive Assistant

Mindlogix Pvt. Ltd
10.2004 - 06.2007
  • Primary business: A Pioneer Company in the field of Distance Education with an innovative thought process which introduced V-Sat Technology.
  • Scheduled and coordinated activities on calendar, developed meeting agendas, ensured smooth execution of meetings through proper organization and provision of necessary information. Recorded detailed meeting minutes.
  • Efficiently managing guest reception and appointment bookings in response to inquiries.
  • Effectively bridged the gap between different departments, enhancing communication and promoting teamwork.
  • Receiving, directing, and relaying telephone and fax messages.
  • Preparing letters, forms, memos, reports, documents, statements.
  • Efficiently managed electronic communication and handled office operations like email sorting and record keeping.
  • Executed confidential tasks with utmost discretion and accuracy.
  • Correspondence - emails, fax, conference calls, video Conference.
  • Preparing presentations on Power Point.
  • Handling Schedules for the Interactive learning sessions which were telecasted to 17 other branches of Delhi Public Schools.

Education

BBA - Correspondence Course

Singhania University
Jhunjhunu, Rajasthan

Executive Assistant Diploma - undefined

Davars College

Skills

Interpersonal communication

Certification

Power BI

Interests

Reading, Quizzes, Current affairs

Timeline

Executive Assistant

AL Mahir International LLC
04.2025 - Current

Executive Assistant

Mellora Infrastructure Pvt Ltd
08.2023 - 03.2025

Executive Assistant

Goldi Solar Pvt Ltd
06.2022 - 07.2023

Executive Assistant, Director

CMD, Ajmera Group
01.2019 - 06.2022

Manager Business Support

Opal Asia India Pvt Ltd
05.2017 - 12.2018

Executive Assistant

KLT Automotive and Products Ltd
03.2014 - 04.2017

Executive Assistant

Swaraj Builders
08.2011 - 03.2014

Technical / Executive Assistant

Sunbeam Appliances
11.2008 - 08.2011

Executive Assistant

Mindlogix Pvt. Ltd
10.2004 - 06.2007

Executive Assistant Diploma - undefined

Davars College

BBA - Correspondence Course

Singhania University

Similar Profiles

CREATE PROFILE
PRANAYANI Chand