Preejesh Mohanan
Dubai,UAE
Summary
Results-driven Senior Procurement Executive with 8+ years in hospitality procurement, overseeing purchasing for multiple restaurant outlets and a central kitchen. Specialises in sourcing commercial kitchen equipment, managing supplier relationships, negotiating pricing, optimising costs, and ensuring quality control. Leverages an extensive network of suppliers and contractors across Dubai to deliver competitive pricing and maintain seamless operations.
Overview
5
5
Languages
1
1
Certification
10
10
years of professional experience
Work history
Procurement Executive
Brew Brothers Café LLC
Dubai, UAE
2024.11 - Current
- Manage end-to-end procurement activities for Commercial Kitchen Equipment, AMC Contracts, Fit-Out Works, Furniture, Stainless Steel Fabrication, maintenance services, and other operational requirements.
- Negotiate with suppliers and contractors for competitive pricing and favourable commercial terms, including payment schedules, warranty, delivery, installation, completion timelines, and after-sales support, ensuring value for projects.
- Obtain and evaluate multiple supplier/contractor quotations and prepare detailed Quotation Comparison Sheets, comparing price, material specifications, brands, quality, warranty, delivery/installation timeline, payment terms, and other commercial and technical conditions.
- Analyze quotations in coordination with the concerned internal team to ensure the proposed materials, brands, specifications, and scope of work meet project requirements and company standards.
- Finalize the selected supplier/contractor after obtaining the required internal approvals and prepare and issue LPOs/Purchase Orders incorporating agreed prices, specifications, scope of work, delivery schedules, payment terms, warranty conditions, and other contractual requirements.
- Receive and review procurement requirements from the Engineering, Operations, and Kitchen teams, understand technical specifications, quantities, scope of work, and project timelines before initiating the procurement process.
- Coordinate with shortlisted suppliers and contractors to arrange site visits and provide project requirements, engineering drawings, specifications, and scope of work for accurate quotation preparation.
- Coordinate with the in-house Engineer and site team to monitor work progress, delivery schedules, installation, fabrication, and project execution, ensuring compliance with approved specifications and agreed timelines.
- Arrange and coordinate the delivery of Commercial Kitchen Equipment and other project materials to the site, including installation and commissioning requirements where applicable.
- Coordinate additional materials and items required at site based on the Engineering and Operations team’s requirements, ensuring availability without affecting project progress.
- Coordinate warranty-related maintenance and service requirements for kitchen equipment, liaising with suppliers/service providers to ensure timely inspection, repair, replacement, and resolution of equipment issues.
- Manage procurement and execution of Stainless Steel Fabrication Works, including site measurements, contractor coordination, quotation evaluation, material/specification verification, fabrication progress, delivery, installation, and final completion.
- Oversaw annual maintenance contract management and maintenance procurement, including identifying suitable service providers, obtaining quotations, negotiating commercial terms, coordinating service schedules, and following up on completion and service reports.
- Maintain complete procurement documentation, including RFQs, quotations, comparison sheets, approved quotations, LPOs, supplier correspondence, delivery documents, work permits, completion approvals, warranty records, and payment-related documentation.
- Coordinate with contractors and site teams for required work permit approvals and ensure necessary documentation is completed before commencement of site activities.
- Obtained project completion confirmation from Site Engineer and coordinated release of subsequent payments according to agreed payment schedule, ensuring timely financial transactions for project continuity.
- Built and maintained relationships with suppliers and contractors, continuously evaluating market for competitive pricing, reliable vendors, alternative products, and cost-effective procurement solutions to enhance procurement strategies.
- Coordinate the initial payment process after approval of the quotation and LPO, ensuring the supplier/contractor can commence procurement, fabrication, or project execution as scheduled.
Senior Procurement Executive
Alrais Holding
Dubai, UAE
2022.11 - 2024.11
- Managed end-to-end procurement for 7 restaurants, 2 hotels, 1 Central Kitchen, and 1 Central Warehouse, covering Commercial Kitchen Equipment, Kitchen Utensils, Furniture, Stainless Steel Fabrication, Kitchen Hoods, Signage, AMC Contracts, and related project requirements.
- Reviewed and studied engineering drawings for new restaurant and kitchen projects to identify complete procurement requirements and prepare detailed equipment and material lists.
- Prepared comprehensive equipment schedules covering Commercial Kitchen Equipment, Kitchen Hoods, Stainless Steel Fabrication, Utensils, Furniture, Signage, and AMC requirements, based on project drawings, specifications, and operational requirements.
- Prepared detailed technical and commercial comparison sheets for equipment and materials, evaluating specifications, warranty, delivery timeline, and pricing, enabling informed purchasing decisions by management.
- Sourced and shortlisted 4–5 qualified suppliers/contractors for Stainless Steel Fabrication works and coordinated site visits based on engineering drawings and project requirements.
- Obtained quotations along with technical drawings and specifications from SS fabrication contractors and prepared detailed comparison sheets covering material grade, thickness, dimensions, fabrication specifications, pricing, warranty, delivery, and installation terms.
- Followed a similar RFQ, quotation evaluation, and comparison process for Commercial Kitchen Equipment, Utensils, Furniture, Signage, AMC Contracts, and other project requirements.
- Evaluated suppliers based on technical compliance, product quality, brand, pricing, warranty, delivery capability, payment terms, after-sales service, and overall commercial value.
- Presented comparison sheets and recommendations to management for approval and, upon approval, conducted commercial negotiations to obtain the best possible pricing and favourable terms.
- Negotiated price, warranty, payment schedules, delivery timelines, installation terms, service commitments, and other commercial conditions with selected suppliers and contractors.
- Prepared and issued LPOs incorporating the approved specifications, negotiated prices, scope of work, delivery schedules, payment milestones, warranty terms, and other agreed conditions.
- Coordinated advance/initial payments as per agreed LPO terms and closely followed up with suppliers and contractors to ensure procurement, fabrication, and delivery remained on schedule.
- Coordinated with Site Engineers and project teams to arrange material deliveries, installation schedules, site access, and required work permit approvals prior to installation or site execution.
- Monitored supplier and contractor progress throughout project, coordinating with site team to ensure timely completion of materials, equipment, and installations according to approved specifications.
- Obtained completion/installation approval from the Site Engineer upon successful completion of work and coordinated the release of balance or milestone payments as per the agreed payment terms.
- Maintained complete procurement and project documentation, including engineering drawings, equipment lists, RFQs, supplier quotations, comparison sheets, approved quotations, LPOs, delivery documents, work permits, completion approvals, payment records, and warranty documents.
- Maintained detailed warranty records for equipment and coordinated with suppliers for warranty claims, repairs, replacements, and after-sales service when required.
- Coordinated with the Accounts team for LPO closure and reconciliation after completion of delivery/work and settlement of all applicable payments.
- Conducted ongoing vendor management, including supplier evaluation and performance monitoring, fostering strong relationships and identifying alternative suppliers to ensure reliable procurement sources.
Asst. Procurement Executive
Lulu Group International
Bahrain
2018.01 - 2022.02
- Designing & developing project procurement plan and obtaining approval for the same from the Finance department.
- Preparing & issuing RFQs to suitable suppliers / contractors for obtaining quotations.
- Evaluated received quotes for commercial and technical compliance, forwarding them to the technical team for further review and decision-making.
- Negotiating with the shortlisted suppliers / contractors in terms of pricing, payment terms, lead time, material warranty & other conditions of contract.
- Preparing bid comparison statement for the shortlisted vendors to obtain approval from concerned departments.
- Preparing and issuing purchase orders / subcontract agreements to the approved suppliers / contractors.
- Coordinated with QS / Estimation department to gather material and service requirements, assisting in tender submissions to support project needs.
- Monitoring the delivery schedule all the kitchen equipment from different suppliers/ Monitoring the Stainless-steel fabrication work.
- Followed up with suppliers / subcontractors to ensure timely submission of invoices, facilitating accurate payment processes.
- Coordinating with the Finance department to ensure accurate and timely payment of invoices to the suppliers / subcontractors.
- Forecasting & planning upcoming requirements based on approved project schedule.
- Analysis of material / service requests with approved budgets and approval the same.
- Maintain & update list of suppliers / contractors, documenting their pre-qualifications and material specifications, for future potential development.
- Engages in researching and selection of alternate resources in the market and learning about latest technologies, for ensuring the most effective procurement.
- Reviewing the project documents such as BOQ, shop drawings, technical specifications, project schedule & budget for understanding the scope of works.
Procurement Executive
Sparkleberry Global Trading
Kerala
2016.08 - 2018.01
- Negotiate with the suppliers in terms of price, payment terms, delivery conditions, return policies and credit terms.
- Issuing the purchase order and following up with the delivery process.
- Follow up with the warehouse department for the proper receiving of shipments with proper temperature check.
- Contacted suppliers for frozen food to gather pricing information on frozen poultry products.
- Obtained samples and relevant documents for food products from suppliers.
- Maintained regular communication with sales team to track product status.
- Consulted with the accounts department to clarify payment procedures.
- Visiting the plan and finishing the purchase proposal.
Education
Bachelor of Engineering - Mechanical Engineering
Sree Ramalinga Academy of Higher Education
Pondicherry /2012 - /2016
Skills
- Sourcing strategies
- Strategic sourcing
- Supplier relationship management
- RFQ preparation
- Negotiation skills
- Negotiation tools
- Procurement ethics
- Forecasting demand
- Material requirement planning
- Logistics coordination
- Supply chain software
- E-Procurement knowledge
- Market analysis techniques
- Continuous improvement
- Communication proficiency
- Business negotiation
Languages
English
Fluent
Hindi
Fluent
Malayalam
Fluent
Marathi
Fluent
Tamil
Intermediate
Certification
Certification in Supply chain Management.
Timeline
Procurement Executive
Brew Brothers Café LLC
2024.11 - Current
Senior Procurement Executive
Alrais Holding
2022.11 - 2024.11
Asst. Procurement Executive
Lulu Group International
2018.01 - 2022.02
Procurement Executive
Sparkleberry Global Trading
2016.08 - 2018.01
Bachelor of Engineering - Mechanical Engineering
Sree Ramalinga Academy of Higher Education
/2012 - /2016