Primrose Tanaka Matsika

• Generating monthly reports and reviewing weekly, 15-day, and monthly vendor
  recons, bank recons, opex and capex related invoices, and petty cash recons to
  ensure accuracy and completeness.
  ● Compiling and electronically submitting payroll data accurately and timely,
  ensuring compliance with company policies and relevant laws and regulations,
  and maintaining confidentiality of employee information while adhering to
  established payroll procedures,
  ● Establishing and monitoring internal controls, policies, and procedures to
  maintain compliance with accounting standards and regulations,
  ● Performing financial duties, including balance sheet reconciliations, monthly
  management accounts preparation, intercompany transactions,
• Managed implementation and enforcement of financial controls and company policies to ensure regulatory compliance and mitigate risk, resulting in improved operational efficiency and increased profitability .

Achievement

Led the renaming and redistribution of company credit cards, developed a comprehensive policy for transparent use of credit cards, and communicated it effectively to all stakeholders, resulting in improved financial controls, compliance, and reduced risk of misuse. Additionally, identified and eliminated unnecessary subscriptions and expenses, resulting in significant cost savings.

• Proficiently prepared monthly accounts and financial statements compliant with International Financial Reporting Standards resulting in timely and accurate financial reporting,
• Performed daily credit card reconciliations with a keen eye for detail, promptly identifying and rectifying discrepancies while adhering to established financial controls,
• Managed daily cash and sales revenue reconciliations, identified and resolved discrepancies. Prepared and analyzed daily revenue reports, implementing necessary actions and communication strategies to support operational efficiency,
• Accountable for computing and submitting quarterly VAT payments, as well as providing support for both internal and external audit processes.

• Developed and maintained strong relationships with suppliers through effective communication, negotiating favorable credit terms and discounts for outstanding invoices. Successfully navigated pandemic-related backlogs to ensure timely delivery of goods and services while managing cash flow ,
• Successfully managed end-to-end accounting functions, including general ledger functions, timely invoicing, receipting, payments, petty cash management, and transaction posting in Sunsystem. Maintained a high degree of accuracy and attention to detail in all financial record-keeping and reporting activities,
• Effectively managed expense reports, payment processes, monthly schedules, and audit paperwork,

Achievement

Successfully negotiated with multiple suppliers to implement 6-12 month payment plans for outstanding invoices resulting from pandemic-related disruptions. Maintained credit terms to continue the supply of goods and services while effectively managing cash flow and mitigating financial risk. This initiative helped sustain the business during a slow post-pandemic period while also clearing past dues

• Optimized debt collection procedures to minimize overdue receivables while maintaining strong relationships with customers
• Managed the receivable process, including invoice processing, payment processing, and reconciliations
• Managed vendor relationships, negotiating payment terms, and resolving billing and payment issues,
• Effectively coordinated the annual budgeting process, working collaboratively with departmental heads to develop accurate financial projections and optimize resource allocation,
• Implemented and maintained financial controls and company policies, ensuring adherence to regulatory requirements and mitigating risk. Collaborated with internal and external stakeholders to establish effective communication channels and foster a culture of inclusiveness and respect for diversity

Achievement

As a pre-opening team member, spearheaded the policy-making process in collaboration with department heads, and led the implementation and maintenance of financial controls and company policies. Maintained the highest ethical and integrity standards while continually seeking process improvements to optimize business processes.

• Managed and motivated a team of eight clerks for group reporting
• Verified accuracy of statutory creditor payments through reconciliation
• Conducted monthly intercompany and general ledger account reconciliations, ensuring accurate financial data in bookkeeping function

• Took full responsibility for asset management and weekly reporting as an exceptional performing intern,
• Prepared weekly reports consolidating inter-company transactions, electricity sales, aging creditors, and invoices from various finance sections, demonstrating strong reporting and data analysis skills,
• Assisted with Revex and Capex budget preparation, VAT returns, and withholding tax reports, contributing to accurate financial reporting and compliance,
• Conducted asset management tasks, including numbering, GRNs, reconciliations, disposals, transfers, and ACE(Asset Capital Expenditure) sanctioning.