Prince Jolly
ADMINISTRATIVE OFFICER
DUBAI
Summary
Hardworking and focused Administrative Officer offering excellent communication, planning and prioritization skills demonstrated through 6 years of performance. Skilled at drafting reports and business correspondence, managing mail and updating tracking spreadsheets. Exceptional leadership skills with expertise in streamlining workflow to optimize personnel strengths. Motivated offers demonstrated success tackling various office tasks. Delivers proactive support on key administrative matters to promote productivity across departments. Recognized for organization and time management skills.
Overview
6
6
years of professional experience
Work History
Administrative Officer
Nael Construction And Contracting LLC
DUBAI
06.2016 - Current
- Managed files and records for clients and adhered to safety procedures to prevent breaches and data misuse.
- Oversaw office inventory activities by ordering and requisitions and stocking and shipment receiving.
- Supervised and guided new employees and responded quickly to questions to improve understanding of job responsibilities.
- Prepared reports to assist business leaders with key decision-making and strategic operational planning.
- Communicated corporate objectives across divisions through regular correspondence and scheduled status updates.
- Established workflow processes, monitored daily productivity and implemented modifications to improve the overall performance of personnel.
- Interpreted management directives to define and document administrative staff processes.
- Maintained CRM database with customer updates and report generation.
- Scheduled appointments and meetings, organized materials and prepared rooms.
- Collected data, input records and protected electronic files.
- Created and updated physical records and digital files to maintain current, accurate and compliant documentation.
- Sorted, opened and routed incoming correspondence and deliveries to help senior leaders respond quickly to business and customer requirements.
- Prepared and distributed team-based communications to foster collaboration and enhance team morale.
- Produced highly accurate internal and external letters and memoranda.
- Delivered top-notch administrative support to office staff, promoting excellence in office operations.
- Maintained protocol throughout routine workdays and special events.
- Planned and executed events for employees and clients and managed logistics and vendor relations.
Education
BBA - Business Administration And Management
Dharamsinh Desai University
INDIA05.2016
Skills
- Excellent interpersonal skills
- Analytical and Critical Thinking
- Interpersonal Communication
- Data Entry
- Multitasking Abilities
- Excellent Communication
- Teamwork and Collaboration
- Dependable and Responsible
- Planning and Coordination
- Organization and Time Management
- Attention to Detail
- Account Reconciliation
- Database Administration
- Relationship building
- Office Administration
- Spreadsheet management
- Office management
- Records management
- Business administration
Accomplishments
- Organization : Handling all official Company Correspondence
- Handling Human Resource System for Company (H.R.System)
- Preparation & follow-up of the new visa issuance (their arrival, medical and other further visa procedures) and Visa Renewals
- Maintaining the leave & duty resumption records of the employees
- Preparation of the cancelled employee's list and their exit information.
- Coordinate various activities including employees' Resident permits, passport renewal, visa stamping & Visa Cancellation for exit-going employees and follow up of employee vacation, Termination and final exit visa cancel process for top management approval and consideration.
- Supervise employee requests for information regarding letters like an employment contract, services certificates, salary certificates, Bank letters and various individual requests.
- Identify manpower needs discuss with line managers and recommend resource options considering the department budget.
- Execute and monitor all Hr Coordination of the employee life cycle from on board till the end of the employment
- Organizing learning and development invites and conducting the induction of new employees
- Prepare and ensure health insurance and documentation are up to date.
- Assisting the Fleet & Logistics Department by keeping the details of the vehicles/Equipment.
- Maintain all personal records at a high level confidentially and ensure the processing of all new and existing employees' performance appraisal, update employee s files to cope with official documents requirement
- Preparation & follow-up of the details regarding the Company Tenancy Contracts of the
- Offices, Flats and Labour Camps
- Controlling the Company Labour Camps (As per DM, Civil Defense & Legal Authorities rules and regulations)
Affiliations
- Member, International Association of Administrative Professionals (IAAP)
Languages
English
Upper intermediate (B2)
Hindi
Bilingual or Proficient (C2)
Gujarati
Bilingual or Proficient (C2)
Malayalam
Bilingual or Proficient (C2)
Arabic
Elementary (A2)
Timeline
Administrative Officer
Nael Construction And Contracting LLC
06.2016 - Current
BBA - Business Administration And Management
Dharamsinh Desai University
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