PRIYA SHAJI
ABU DHABI,United Arab Emirates
Summary
DOCUMENT CONTROLLER Highly motivated, result oriented professional with over 9+ years in Contracting companies in U.A.E. Possess excellence in delivering quality standards, good customer service skills, documentation with ability to interact with cross-functional departments, with the high degree of professionalism, discretion and problem resolution capabilities. Seeking further enhancement of career in the energy industry, where current skills, experience, and desire to contribute to team effort is enhanced by integrity and willingness to accept responsibility and share long-term mutual success.
Overview
17
17
years of professional experience
Work history
Document Controller & Logistic coordinator
ABU DHABI OILFILED SERVICES
ABU DHABI, United Arab Emirates
03.2016 - Current
- Handled incoming correspondence and technical information, distributing as directed.
- Monitored consistent compliance of system processes with data confidentiality laws.
- Shared documents at key times to facilitate timely project completion.
- Oversaw document management for various corporate projects.
- Amended documents accurately, communicating and redistributing to relevant personnel where necessary.
Document Controller
S.N. General contracting LLC
ABU DHABI, United Arab Emirates
06.2010 - 02.2016
- Helped to assimilate key documents for company-wide projects.
- Handled incoming correspondence and technical information, distributing as directed.
- Organised, filed and stored electronic and physical files to maximise traceability.
Document controller
IMCC Group of Company
Abu Dhabi
04.2010 - 06.2010
- Checking of Submitted and commented drawings by Main Contractor, Issue submits drawings to Site according to its package and level
- Making Daily report for approved document and not approved documents as per Discipline wise in excel sheet and submitted to Project Manager
- Follow up daily submitted Documents to Main Contractor in Excel Sheet
- I am assisting all possible works such as secretary works, arranging the tender documents and other kind of document submission to client
- In-charges of receiving and sending documents via courier
- Receive Distribute / Circulate and register all incoming documents / correspondence
- Provide required photocopies of documents / drawings and binding to project team
- Handle entire drawing database & generate reports in MS-Excel as per Engineers requirements.
Admin Asst
Overseas AST
Abu Dhabi
08.2009 - 02.2010
Administrative Asst
Abu Dhabi
01.2009 - 02.2010
- Devising and maintaining office systems, including data management and filing;
- Arranging travel, visas and accommodation and, occasionally, travelling with the manager to take notes or dictation at meetings or to provide general assistance during presentations;
- Screening phone calls, enquiries and requests, and handling them when appropriate;
- Meeting and greeting visitors at all levels of seniority, organising and maintaining diaries and making appointment
- Organising and attending meetings and ensuring the manager is well prepared for meeting.
Receptionist cum secretary
Pivot Engineering and General Contracting LLC
Abu Dhabi
06.2006 - 07.2008
Receptionist Cum Secretary
Pivot Engineering
Abu Dhabi
06.2006 - 07.2008
- E
- Handle all incoming telephone communications, noting reasons for call and forwarding to relevant team members, subject to availability
- Organizing interview schedules and travel arrangements and travel agenda for visiting candidates
- Attend to customer needs, understand their requirements so that maximum number of enquiries are handled quickly and forwarded on responsibly
- Handle incoming and outgoing mails, e-mails, courier, documents and telephone calls
- Performs general administrative duties and scheduling the appointments
- Prepare and process requisitions and purchase orders for supplies and equipment
- Maintain records of goods ordered and received
- Dial guard system (Software system) and attendance management system (HR Department)
Education
Course -
Dhakshina Bharath Hindi Prachar Sabha
Aconex Training ( Documentation), GPC, Abu - Travel & Tourism
Diploma - IATA, International Tourisam Foundation & Electronics Booking
UFTTA, Tools
2009
Training and Personal Enhancement - undefined
Int'l College
2009
Diploma - Visarad Hindi
2008
Bachelor of Science - Mathematics
Kerala University
2001
Skills
- Documentation
- Team-Player
- Customer Service
- Cross Cultural Communication
- Secretarial skills
- Computer Knowledge Skills
- Excellent Interpersonal Skills
- Invoice handling
- Administration Skills
- Procurement skills
- CORE COMPETENCIES
- Ability to maintain good relationship management and Keen observer and a good listener
- Energetic and goal focused and a Willingness to learn and open to responsibilities
- Ability to perform effectively even under pressure
- Thrive on challenges and quickly adapt to new environments and responsibilities
- Accepting challenges and fulfilling goals and targets by making Revenue
- Excellent guest service, sales skills, public relation and communication skills
- Communicate daily with the management team, planning work schedules and checking client requirements
- Dealing with customer complaints, comments & enquiries
- Planning new promotions for business development, and implementation
- Striving to maintain the maximum profit margins, establish and maintain effective business relationships
- IT Skills
- MS Office Word, Excel, PowerPoint, Access, Publisher and Internet Explorer, Amedius, Aconex, SAP
Interests
Interests & Hobbies
, Reading , Dancing ,Playing ,Music.
Indian Married Female
Additional Information
- Supporting Documents and References will be provided on request
Languages
English
Fluent
Hindi
Elementary
Malayalam
Native
Affiliations
- Project Management Institute
- International Association of Administrative Professionals
Work availability
Monday
Tuesday
Wednesday
Thursday
Friday
Saturday
Sunday
morning
afternoon
evening
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Timeline
Document Controller & Logistic coordinator
ABU DHABI OILFILED SERVICES
03.2016 - Current
Document Controller
S.N. General contracting LLC
06.2010 - 02.2016
Document controller
IMCC Group of Company
04.2010 - 06.2010
Admin Asst
Overseas AST
08.2009 - 02.2010
Administrative Asst
01.2009 - 02.2010
Receptionist cum secretary
Pivot Engineering and General Contracting LLC
06.2006 - 07.2008
Receptionist Cum Secretary
Pivot Engineering
06.2006 - 07.2008
Course -
Dhakshina Bharath Hindi Prachar Sabha
Aconex Training ( Documentation), GPC, Abu - Travel & Tourism
Diploma - IATA, International Tourisam Foundation & Electronics Booking
UFTTA, Tools
Training and Personal Enhancement - undefined
Int'l College
Diploma - Visarad Hindi
Bachelor of Science - Mathematics
Kerala University
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