RATHEESH KUMAR
Dubai
Summary
Experienced documentation specialist prepared for this role with strong focus on accuracy, organization, and compliance. Demonstrates reliability and adaptability, thriving in team environments and consistently achieving results. Skilled in document management systems, regulatory standards, and quality assurance processes. Known for effective communication, problem-solving abilities, and upholding high standards in all tasks.
Overview
22
22
years of professional experience
Work History
Document Controller
DAR Global
04.2025 - Current
- Managed document control processes to ensure compliance with industry standards.
- Keep record of all commercial documents bothin Procore system document folder and Commercial share drive.
- Maintain Log for all payment certificates, COR and VOs.
- Raising submissions in document management software and create workflow for approval.
- Maintain register for insurances, work orders, Bond & Guarantees, contracts and outgoing letters.
- Ensured timely submission of project documents by closely monitoring deadlines and prioritizing tasks accordingly.
- Enhanced document organization by implementing efficient categorization and filing systems.
- Led training sessions on document management software for team members, external parties and new joiners.
Document Controller
Seven Tides Limited
01.2023 - 03.2025
- Maintain document control registers for all incoming and outgoing project documents.
- Making sure that all documentation records to be correctly stored and filed as per archive procedures.
- Compose routine project correspondence, transmittals, Letters, minutes, memos, etc.
- Perform quality control checks to ensure Consultant/ Contractor generated documents comply with company document management system.
- Interacting with consultant to handle situations pertaining to documentation issues and providing solutions based on the procedures.
- Ensure smooth flow of documents and data to project team members, as per project distribution matrix.
- Make necessary follow-up with the concerned Engineers/ Managers for release of consultant, contractor and internally produced project documents.
- Prepare Document Status reports periodically for project management information for meetings and follow-ups.
- Uploading, processing and collaborating/ distributing documents by using Project Documentation Management software.
- Provide training & guidance on the usage of EDMS to the subordinates, staff of Consultants, Contractors, and Subcontractor.
- Coordinate and organize meetings within the project office, and with external clients.
- Performing secretarial, administrative, organizing and research tasks requiring a sound understanding of organization policy and structure.
- Project: 7CityJLT, Dubai, U.A.E
Document Controller
Damac Properties LLC
08.2015 - 01.2023
- Process and control all project document types on a day-to-day basis in an accurate and timely manner.
- Ensure that quality documentation, such as documents, drawings, RFIs, and incoming and outgoing registers, is maintained.
- File documents in physical and digital records and ensure appropriate storage.
- Establishing a uniform document/drawing numbering system while adhering to company norms and requirements.
- In charge of project folder setup, folder management, formulating registries, and document and drawing number allocation.
- Liaising with and distributing project-related information with the project team and potentially external parties.
- Assist the Project Manager during the audit and as needed.
- Prepare ad-hoc templates reports on projects as required.
- Adhere to the company’s document lifecycle procedures, processes and as required by the Project Manager.
- Project: Damac Hills, Dubai, U.A.E
Document Controller
Al Khail Engineering Consultants
07.2013 - 06.2015
- Maintain document control registers for incoming and outgoing project documents.
- Ensure proper receipt, registration, reports, and distribution of project related technical documents, drawings, procedures, and method statements from the Main Contractor.
- Maintaining and updating record of Concrete Cube Test Reports & Material Sampling Reports on a regular basis.
- Maintain the documents and drawings in the Document Control office under safe custody without any damage or deterioration with easy traceability.
- Follow-up responses to all submittals send for review/comments internally and externally.
- Prepare RFI’s, correspondences, Transmittals & monthly Reports.
- Ensure that the latest revision and approval status of documents is kept updated continuously.
- Assisting the Quality Inspectors on day-to-day Quality activities.
- Collaborate extensively with external and internal auditors, providing in-depth assistance with periodic corporate audits.
- Project: Al Ain Ladies Club, Al Ain
Document Controller /Technical Assistant
Pegasus Contracting Company LLC
03.2004 - 05.2011
- Registering, Updating and log in of Material Approvals, Method of Statements, Inspection & Test Reports, NCR (Non-Conformance Report), IR’s (Inspection Requests) etc. in a more professional manner.
- Compose routine project correspondence & transmittals.
- Prepare IRs on daily Basis with attachment of inspection checklists with RFI’s, i.e. Reference Drawings, Check Lists and Survey Reports.
- Assisting the Quality Inspectors on day-to-day Quality activities.
- Provide training & guidance to the subordinates to ensure all information complies with project protocol & standards.
- Responsible for preparation & submission of Project dossier to the Main Contractor & PMC (Project Management Consultant).
- Coordinates the transfer of documentation between companies, vendors, and contractors according to construction standards and procedure.
- Projects: 1. Dubai International Airport Expansion Project(Terminal3) 2.Jumeriah Lake Towers (JLT) 3.Al Salam Street Tunnel Project, 4.Cleveland Clinic UAE
Education
Master of Business Administration -
NIBM Global
IndiaBachelor Degree - BA
Kerala University
IndiaPlus Two - undefined
Higher Secondary Examination Board
IndiaSkills
- Extensive knowledge of Electronic Document Management systems (ACONEX, E-Builder, Sharepoint and Procore)
- In-depth knowledge of Document Management, Transfer, Preservation and Maintenance
- Familiar with the Methodology and Procedures of Document Management
- Excellent Management, Communication, Organization and Interpersonal skills
- Excellent command on Microsoft Office Package, Adobe Acrobat & Microsoft Operating Systems
Languages
Hindi Native
Malayalam Native
English Fluent
PERSONALITY TRAITS
- Excellent Management Skills
- Tendency to Accelerate the Progress
- Strong leadership qualities
- Ability to use initiative and adopt a proactive approach
- Creative & Innovative
Details
- Date of Birth 03-April-1985
- Nationality Indian
- Marital Status Married
- Passport No. C4550469
- Visa Status Employment Visa valid until Jul 2027
HOBBIES
Reading, Travelling, Playing Cricket
DECLARATION
I do hereby declare that the particulars furnished above are true, complete, and correct to the best of my knowledge. Date: Place: RATHEESH KUMAR
Timeline
Document Controller
DAR Global
04.2025 - Current
Document Controller
Seven Tides Limited
01.2023 - 03.2025
Document Controller
Damac Properties LLC
08.2015 - 01.2023
Document Controller
Al Khail Engineering Consultants
07.2013 - 06.2015
Document Controller /Technical Assistant
Pegasus Contracting Company LLC
03.2004 - 05.2011
Bachelor Degree - BA
Kerala University
Plus Two - undefined
Higher Secondary Examination Board
Master of Business Administration -
NIBM Global