Summary
Overview
Work history
Education
Skills
Accomplishments
Certification
Languages
References
Timeline
Generic

Reji Dev Renadevan

Abu Dhabi,United Arab Emirates

Summary

A seasoned Administrative Professional with extensive hands-on experience in HR and Operations, demonstrating expertise in managing substantial monthly payrolls and coordinating large-scale workforce activities. Proficiency in HR is reflected in the successful management of payrolls exceeding AED 2.5 million for a top-tier contracting firm in the Oil & Gas sector, serving prestigious clients such as ADNOC.

In Operations, effective coordination ensures the seamless handling of daily tasks for a workforce of 800 employees, consistently meeting the rigorous demands of ADNOC while overseeing the administrative responsibilities of site administrators. Strong leadership skills are evident in the transportation and labor accommodation sectors, excelling as a procurement officer and department head, ensuring efficient operations for fleet and camp departments.

Moreover, strategic foresight has played a crucial role in establishing HR and Operations departments from the ground up, contributing to the successful launch and growth of two startup companies and showcasing the ability to build robust business foundations. Driven professional with focus on optimising operational processes and ensuring seamless coordination. Possesses highly relevant transferable skills such as project management and team leadership, alongside excellent communication and problem-solving abilities. Committed to driving operational excellence and contributing to organisational success.

Overview

11
11
years of professional experience
11
11
years of post-secondary education
1
1
Certification

Work history

Sr Operations Coordinator

Oil Tech Oil & Gas Services LLC
Abu Dhabi, United Arab Emirates
05.2023 - Current
  • Spearheaded comprehensive administrative operations, ensuring seamless coordination within Operations Department
  • Supervised Transport and Housing departments, optimizing resource allocation and efficiency
  • Generated daily manpower allocation reports of 1000 employees, providing critical insights for Operations Manager
  • Produced detailed daily and holiday overtime reports for strategic planning by Operations and Planning Departments
  • Developed holiday working plans, aligning workforce scheduling with operational demands for Operations Manager
  • Conducted meticulous daily timesheet verifications from sites, guaranteeing accurate payroll processing
  • Led manpower mobilization initiatives, collaborating with HSE department to comply with training and safety protocols
  • Managed procurement for Transport and Housing departments, aligning with site needs and HSE standards
  • Oversaw Vendor Management and Invoice verification for Transport and Housing, streamlining financial processes before submission to accounts department
  • Forecasted and submitted petty cash requirements for site operations, ensuring financial readiness and approval from Finance Manager
  • Administered daily petty cash operations across Operations, Transport, and Housing Departments, maintaining fiscal discipline and transparency.
  • Strengthened team efficiency by implementing streamlined operational procedures.
  • Improved supplier relations with effective communication and negotiation strategies.
  • Coordinated interdepartmental activities to ensure organisational effectiveness.
  • Executed strategic plans, achieving desired business objectives.
  • Streamlined administrative processes, resulting in improved operational efficiency.
  • Implemented cost reduction measures, helping to decrease expenditure significantly.
  • Partnered with senior management to formulate effective operational policies and standards.
  • Updated procedural documentation, guaranteeing consistent execution of daily tasks.
  • Monitored departmental budgets closely to avoid unnecessary expenses or overspends.
  • Introduced risk-mitigation protocols, decreasing likelihood of operational disruptions.
  • Facilitated productive cross-functional meetings-ensuring alignment on key projects.
  • Maintained smooth-running business operations by delegating priorities to staff abilities.
  • Led and managed administrative staff to maintain smooth daily operations.
  • Investigated issues affecting group operations, prepared reports and helped correct problems.
  • Established clear budgets and cost controls strategies to meet objectives.
  • Translated senior management directives into actionable front-line policies and implemented changes with staff.
  • Organised financial and operational data to help with monthly budgeting and planning.
  • Analysed and resolved complex resource management issues for optimised scheduling.
  • Represented organisations at seminars, conferences and business events.

HR & Admin Coordinator

Oil Tech Oil & Gas Services LLC
Abu Dhabi, United Arab Emirates
12.2021 - 04.2023
  • Monthly payroll processing totals AED 2.5 million.
  • Timesheet and attendance management
  • HRMS
  • Recruitment
  • Induction and Orientation for New Joiners
  • Managing Resignations/Terminations/Cancellations
  • Leave Management
  • Document controlling
  • Letter Preparations
  • Petty cash management.
  • Coordinated staff training sessions to enhance skills and knowledge base.
  • Handled administrative tasks, freeing up time for senior staff members.
  • Addressed employee complaints and resolved issues.
  • Managed and prioritised varied and busy workload to meet deadlines.
  • Trained and assigned tasks to team members.
  • Managed databases and information systems, maintaining accurate and accessible records.
  • Demonstrated resilience and composure under pressure for successful project outcomes.
  • Liaised comfortably and confidently with all levels of staff using appropriate tact and diplomacy.
  • Drafted job descriptions, attracting top-tier candidates for vacant roles.
  • Fostered positive work environment by promoting open communication channels across departments.
  • Ensured legal compliance in all HR activities to avoid any potential penalties or lawsuits.

HR Generalist

Tekfellow
Calicut, India
12.2020 - 11.2021
  • Played key role in establishing fully functional HR department for start-up
  • Successfully conducted recruiting, negotiation, onboarding, induction, and training processes for new joiners in remote mode and reduced internal as well as external cost of hiring and CTC
  • Managed Compensation, Benefits, and Reward Systems under supervision of HR Manager and assisted in Strategic Human Resource and Performance Management
  • Identified knowledge gaps through personalized interactive sessions and initiated training process that filled gaps by 92%
  • Assigned with new organization-wide Scrum initiative that achieved 100% employee participation, increased revenue by 50%, and gained product owner satisfaction while acting as change expert
  • Assisted HR Manager in monthly Payroll calculations.

HR Business Partner (Remote Mode)

Alcista Innovations
Trivandrum, India
06.2017 - 06.2019
  • Handled HR queries across the organization, ensuring timely and effective responses
  • Supported managers in reviewing employee relations, performance management, and various investigations, including grievances and disciplinary actions, achieving 100% employee satisfaction
  • Monitored, reviewed, and updated all HR policies and activities to ensure compliance with current legislation
  • Managed HR matters reliably, adhering to all legal requirements
  • Assisted in and conducted recruitment campaigns, enhancing the talent acquisition process

Managing Director

Alcista Innovations
Trivandrum
04.2014 - 05.2017
  • Prepared and implemented comprehensive business plans
  • Performed budgeting and forecasting, planning and monitoring, financial modeling, and variance analysis
  • Provided strategic advice to the Director Board in establishing company policies within the legal guidelines
  • Implemented scrum model in the retail sales department that resulted in a 72% increase in the company turnover and 100% employee participation
  • Built long-term, trusting relationships with shareholders, business partners, and authorities
  • Ensured training, and development activities
  • Rewarded performance and clinched complete employee participation in various activities within the organization
  • Analyzed problematic situations and provided solutions to ensure the company's survival and growth.

Education

MBA in Human Resources - Business Administration

Bangalore University
Bangalore
06.2017 - 06.2019

Bachelor of Technology in Computer Science and Engineering - Bachelor of Technology

University of Kerala
Kerala
06.2009 - 06.2013

Higher Secondary Education - Biology Science

State Board
Kerala
06.2006 - 06.2008

Secondary Education - State Syllabus

State Board
Kerala
06.2003 - 06.2006

Skills

  • Payroll processing
  • Expert in Excel
  • Strategic planning
  • Cost reduction strategies
  • Vendor relationship management
  • Leadership and supervision
  • Excellent verbal communication
  • Procurement procedures expertise


Accomplishments

Management recognized my exceptional administrative and management skills, along with my commitment as an HR Coordinator, leading to my promotion to Senior Operations Coordinator, where I now report directly to the Operations Manager.

Certification

LinkedIn skill badge in Microsoft Excel.

LinkedIn skill badge in Agile Methodologies

Languages

English
Fluent
Hindi
Fluent
Malayalam
Native
Tamil
Upper intermediate

References

References available upon request.

Timeline

Sr Operations Coordinator

Oil Tech Oil & Gas Services LLC
05.2023 - Current

HR & Admin Coordinator

Oil Tech Oil & Gas Services LLC
12.2021 - 04.2023

HR Generalist

Tekfellow
12.2020 - 11.2021

MBA in Human Resources - Business Administration

Bangalore University
06.2017 - 06.2019

HR Business Partner (Remote Mode)

Alcista Innovations
06.2017 - 06.2019

Managing Director

Alcista Innovations
04.2014 - 05.2017

Bachelor of Technology in Computer Science and Engineering - Bachelor of Technology

University of Kerala
06.2009 - 06.2013

Higher Secondary Education - Biology Science

State Board
06.2006 - 06.2008

Secondary Education - State Syllabus

State Board
06.2003 - 06.2006
Reji Dev Renadevan