Reshma Varma
Dubai
Summary
Strategic and results-driven HR professional with 7+ years of experience in Talent Acquisition, HR Operations, and process automation. Skilled in building strong talent pipelines, optimizing recruitment processes, and enhancing candidate experience while aligning hiring strategies with organizational goals.
Overview
19
19
years of professional experience
3
3
Certifications
4
4
Languages
Work History
Recruitment/Onboarding Specialist
National Paints Factories Co. Limited
10.2024 - 02.2025
- Partner with hiring managers to define staffing needs, develop accurate job descriptions, and align recruitment strategies with business goals.
- Source high-quality candidates through diverse channels, including job portals, social media platforms, professional networks, and recruitment agencies.
- Conduct resume screening, initial interviews, and candidate evaluations to ensure alignment with role requirements and organizational culture.
- Coordinate and facilitate technical and leadership interviews, ensuring a smooth process for both candidates and stakeholders.
- Build and maintain a strong talent pipeline and candidate database to support current and future workforce needs.
- Optimize recruitment workflows to shorten hiring timelines, enhance candidate experience, and improve overall efficiency.
- Track and analyze recruitment metrics (e.g., time-to-fill, cost-per-hire) to measure effectiveness and guide data-driven improvements.
- Ensure compliance with UAE Labour Law, company policies, and best practices throughout all recruitment activities.
- Maintain accurate and organized recruitment records, including interview evaluations, candidate feedback, and hiring documentation.
- Draft and prepare employment offers and contracts in collaboration with HR and legal teams.
- Partner with HR colleagues to deliver seamless onboarding, including training coordination, resource allocation, and new hire orientation.
- Manage pre-employment documentation, including background checks, reference verifications, and other compliance requirements.
- Contract
Recruitment/Onboarding/Training & Competency Coordinator
Altrad Sparrows Offshore Services Limited
05.2022 - 04.2024
- Partner with hiring managers to identify staffing needs, develop accurate job descriptions, and align recruitment strategies with business objectives.
- Source high-quality candidates through multiple channels, including job portals, social media, professional networks, and recruitment agencies.
- Conduct resume screening, preliminary interviews, and candidate evaluations to assess skills, experience, and cultural fit.
- Coordinate technical and leadership interviews with department heads and clients, ensuring a smooth candidate experience.
- Manage the full onboarding cycle, including documentation, visa processing in coordination with the PRO, and new hire orientation.
- Draft and prepare employment offers and contracts in collaboration with HR and legal teams.
- Build and maintain a strong talent pipeline and candidate database to support current and future workforce needs.
- Optimize recruitment workflows to reduce hiring timelines, improve candidate experience, and enhance process efficiency.
- Track and analyze recruitment metrics (time-to-fill, cost-per-hire) to evaluate and refine hiring strategies.
- Ensure compliance with UAE Labour Law, company policies, and industry best practices across all HR activities.
- Plan, schedule, and manage internal training programs; maintain training matrices and certification records for core crew as per ADNOC and project requirements.
- Evaluate training needs, organize programs in line with API Q1 & Q2 standards, and design competency development plans for technicians.
- Provide ongoing support to employees and technicians in achieving competency qualifications, conducting assessments, and closing skill gaps.
- Support the Training Services Manager in developing departmental documentation, processes, and continuous improvement initiatives.
- Serve as the focal point for recruitment, onboarding, training, and employee relations queries, ensuring fair and consistent resolutions.
HR Generalist
Aventus Oil Tools Manufacturing LLC
04.2021 - 05.2022
- Develop, implement, and maintain HR policies, procedures, and organizational charts to support efficient reporting structures and organizational alignment.
- Plan, schedule, and coordinate management appointments, meetings, and corporate events to ensure smooth operations.
- Manage phone calls, emails, and correspondence, maintaining organized and efficient communication channels.
- Design, monitor, and optimize HR strategies, systems, and processes across the organization.
- Assist payroll management to ensure timely and accurate processing of salaries and related operations.
- Prepare meeting agendas, take minutes, and distribute materials, contributing to effective documentation and follow-ups.
- Maintain structured personnel files, records, and documentation for easy retrieval and compliance.
- Implement continuous improvement initiatives, including monthly tracking of housekeeping, office stationery, and PRO expenses for enhanced operational efficiency.
- Process staff medical claims in accordance with company policies, ensuring timely and accurate reimbursements.
- Coordinate submission, follow-up, and collection of business visas (US/UK/Germany), ensuring compliance and timely processing.
- Manage the renewal and maintenance of trade licenses and other government certifications for all UAE entities.
- Oversee office logistics, including ordering stationery, renewing company leases, and managing employee accommodations.
- Prepare employee correspondence such as salary certificates, NOCs, and service certificates.
- Organize flight bookings and provide travel advisories based on current alerts and developments.
- Maintain personnel records and training documentation in line with API Q1 standards and internal procedures.
HR Executive
Quality Registrar Systems
11.2018 - 12.2020
- Responsible for maintaining employee documents and updating organizational chart as per managements instructions
- Ensure attendance of all staff are recorded and maintained on a daily and review weekly for any late comings
- Scan, file and maintain employee personal documents
- Conduct inductions for new joiners in the absence of manager on HR policies & Job responsibilities
- Performing overtime calculations, leave & travel management and maintaining records in the system
- Support HR in preparing monthly payroll by reviewing attendance
- Handling all travel arrangements including pre-travel tests or other legal requirements
- Coordinating with travel agencies to review all bookings for accuracy, cost effectiveness
- Arrange annual holiday flight bookings and day to day local transportation for Auditors where necessary
- Assist & Remind- License & Tenancy renewals, Visa Renewals etc
- Organize the flight bookings for all employees
- Be aware of travel warnings and developments in order to advise all travelers that will be affected
- Negotiate prices with Travel agencies and airlines to ensure availing the best market rate.
Audit Coordinator
Quality Registrar Systems
11.2013 - 01.2016
- Enquiry Review, verification of scope, standards, company operations and other technical review
- Final contract review
- Initial contact with the clients for audit purpose
- Allocation of lead auditors, Auditors, and technical expert
- Arrangements of stage 1 and stage 2 audit
- Coordinating with Auditors for audit report and closure of NCR
- Audit Planning and coordinating with clients and Auditor
- Ensuring that the Audit performed as per plan
- Coordinating with clients until the whole audit process completes
- Prepare and manage correspondence, reports and documents
- Set up and maintain filling systems and work procedures
- Maintain databases
- Communicate effectively to inquiries and provide suitable required information
- Maintain record and provide updated reports
- Formulating Procedures and Rules
- Handling Operational Issues.
Customer Relations Officer
Hyundai MCP Motors
04.2006 - 10.2011
- Building & maintain profitable relationships with key customers
- Overseeing the relationship with customers handled by the team
- Resolve customer complaints quickly and efficiently
- Keeping customers updated on the latest products in order to increase sales
- Expanding the customer base by upselling and cross-selling
- Understanding key customer needs and addressing accordingly.
Education
MBA - Human Resources
Bharathiyar University
04.2001 -
Bachelor of Business Administration - undefined
01.2007
Skills
Talent Sourcing & Acquisition
Certification
ISO 9001:2015 Internal Auditor
References
Available upon request.
Personal Details
- Date of Birth: 27th November 1987
- Nationality: Indian
- Visa Status: Own Visa
- Driving License: UAE Driving License
Timeline
Recruitment/Onboarding Specialist
National Paints Factories Co. Limited
10.2024 - 02.2025
Recruitment/Onboarding/Training & Competency Coordinator
Altrad Sparrows Offshore Services Limited
05.2022 - 04.2024
HR Generalist
Aventus Oil Tools Manufacturing LLC
04.2021 - 05.2022
HR Executive
Quality Registrar Systems
11.2018 - 12.2020
Audit Coordinator
Quality Registrar Systems
11.2013 - 01.2016
Customer Relations Officer
Hyundai MCP Motors
04.2006 - 10.2011
MBA - Human Resources
Bharathiyar University
04.2001 -