Ribqa Naz
Dubai
Summary
Highly organized and detail-oriented Admin Officer with strong experience in managing daily office operations, documentation, and administrative coordination within fast-paced business environments. Skilled in handling correspondence, maintaining records, and supporting management through efficient communication and reporting. Proficient in MS Office and familiar with HR, procurement, and accounting support functions. Demonstrated ability to multitask, prioritize responsibilities, and maintain professionalism under pressure. A dependable team player committed to ensuring smooth workflow and contributing to overall organizational success.
Overview
6
6
years of professional experience
Work History
Administrative Officer
Crypque Business Center
07.2025 - Current
- Managed day-to-day administrative operations to ensure smooth office and site coordination.
- Supervised office activities including document handling, correspondence, scheduling, and staff support.
- Coordinated with management, HR, and accounts departments for employee attendance, leave records, and payroll support.
- Handled procurement of office supplies, stationery, and maintenance requirements in a cost-effective manner.
- Maintained filing systems (both digital and physical) ensuring accuracy, confidentiality, and compliance with company policies.
- Assisted in preparing reports, purchase orders, and internal memos for management review.
- Supported management in organizing meetings, preparing minutes, and handling communication with external vendors and clients.
- Ensured a professional office environment by monitoring administrative procedures and implementing process improvements.
- Provided assistance to site teams and coordinated logistics for project materials and transportation when required.
Administration Officer
Super Easy Documents Clearing Services LLC
11.2022 - 02.2025
- Provided comprehensive administrative and operational support to ensure the smooth functioning of site and office activities.
- Managed documentation, filing systems, and confidential records with accuracy and discretion.
- Assisted project and site managers in coordinating daily operations, material requisitions, and workforce scheduling.
- Handled office correspondence, prepared internal reports, and maintained proper communication flow between departments.
- Monitored attendance, managed petty cash, and supported procurement and accounting functions as required.
- Maintained a professional work environment by ensuring compliance with company standards and administrative procedures.
Document Controller
ALEC Construction LLC
04.2020 - 09.2022
- Oversaw the complete document control process for construction projects, ensuring all technical documents, drawings, and correspondence were properly managed, filed, and distributed in accordance with company policies and project standards.
- Implemented and maintained an efficient document control system to ensure accuracy, accessibility, and traceability of all project documentation.
- Reviewed and verified incoming documents for completeness and compliance with established procedures before distribution to relevant departments.
- Coordinated closely with project managers, engineers, consultants, and subcontractors to track document submissions, approvals, and revisions.
- Prepared and issued document transmittals, submittals, and correspondence while maintaining up-to-date logs and registers for easy reference.
- Ensured strict version control, confidentiality, and security of sensitive project documentation.
- Supported the project administration and quality assurance teams by providing timely documentation updates and reports to facilitate smooth project execution.
- Assisted in digital archiving and implementation of document management software to streamline workflows and enhance operational efficiency.
- Maintained compliance with ISO standards and company quality management systems
Education
Bachelors - B Com
Gomal University
Islambad, Pakistan01.2020
Intermediate - Medical Science
Mardan Board
Mardan KPK04-2016
Matriculation - Medical Science
Biseislamabad
Islamabad, Pakistan01-2014
Skills
- Office Administration & Coordination
- Document Management & Filing
- MS Office (Excel, Word, Outlook, PowerPoint)
- Communication & Correspondence Handling
- Time Management & Multitasking
- Record Keeping & Data Entry
- Scheduling & Meeting Coordination
- Procurement & Inventory Control
- HR & Payroll Support
- Problem Solving & Decision Making
- Confidentiality & Attention to Detail
- Team Support & Interdepartmental Coordination
- Reporting & Documentation
- Customer Service & Front Desk Management
Languages
English
Urdu/Hindi
Timeline
Administrative Officer
Crypque Business Center
07.2025 - Current
Administration Officer
Super Easy Documents Clearing Services LLC
11.2022 - 02.2025
Document Controller
ALEC Construction LLC
04.2020 - 09.2022
Bachelors - B Com
Gomal University
Intermediate - Medical Science
Mardan Board
Matriculation - Medical Science
Biseislamabad