Richard Absolor Flora

Background / Key Responsibilities:

• Maintained document review and approval procedures for confidential or sensitive information, controlling theflow of documents.
• Reviewed and approved documents before distribution, maintaining high standards of quality and accuracy.
• Sorted, stored, and retrieved electronic and hard copy documents for clients and staff from company systems and files.
• Checked document storage systems for errors, highlighted issues, and verified solutions for correctness.
• Coordinated the submission and retrieval of technical documents, including drawings and specifications, to support project timelines.
• Managed document release processes using software to track user assignments and activities, protecting confidential company data.
• Designed templates for documents, file types, and document databases for storing information.
• Implemented a comprehensive filing system, enhancing the organisation's ability to quickly locate critical information.
• Managed document control processes and systems for high-profile engineering projects, improving efficiency and accuracy.

Projects:

Performed responsibilities as a Document Controller on the following projects:

• Landmark JAFZA One, Level 25 Tower B JAFZA Jebel Ali Dubai-UAE
• Kofman & Partners Office -Vision Tower 44th floor
• Jamjoom Pharma Office, Dubai-UAE
• Zoya One Real Estate Developments Office, Bay Avenue
• Souq Al Bahar Office, Unit 506 B
• Priority Worldwide Office- Court Tower – Business Bay
• Platinum Tower Office- 1709 & 1710

-Fit-Out Works with all related documentation works

• Kids Club Abu Dhabi
• Allsopp & Allsopp - 24th Floor Control Tower
• Allsopp and Allsopp, Jumeirah Golf Estate
• Pure Health Office Abu Dhabi

• Maintains Project File for each project in the server.
• Arrange to receive material / furniture from client's representatives, store either in cube or rented Warehouse and arrange delivery on site as required.
• Prepares Project Close Out Documents and arrange manual and online submission to Landlord.
• Assist Estimation Department in the submission of Tender Documents.
• Arrange to check schedules and reasonable rates for HSE Trainings as required by the team and keeping monitoring log to track expiries of the same.
• Arrange renewal of Contractor's All Risk Insurance for Fit Out Works.
• Prepare / assist in preparing material tracking list and follow up orders with suppliers / subcontractors as requested.
• Arranges Company's Pre-qualification Documents for Fit Out Works.

Background and Key Responsibilities:

• Monitor and track on daily basis the progress of Fit Out Works and provide updated reports to project managers and key stakeholders for their review and information.
• Application for Authorities' approval for Fit Out Works to DM/DDA/TKS & DCD.
• Arrange to send inquiries to suppliers / sub-contractors, receive quotations, review, and arrange to release LPO as requested by the team.
• Send list of required documents (for Complete Fit out projects) to client upon receipt of LPO.
• Preparation of material schedules as per BOQ, specs & Project requirements.
• Gather material samples from suppliers for the client presentation and approvals.
• Preparation of Sample Boards, Material Submittal, and Monitoring Logs for Client's Approval.
• Processing application of all Work Permits (Fire&Life Safety, Hot Work Permits, Major/Minor/General Work Permit) in EMAAR Malls as well as Police Permit application for Night Work Permit.
• Arrange, review, and raise Inspection requests in EMAAR Portal as per Fit Out Progress.
• Preparation of Operation & Maintenance Manuals upon project completion for fit out projects.
• Dubai, UAE

Performed responsibilities as a Document Controller on the following projects:

• Romania Pavilion at EXPO 2020
• Construction of theSwiss Pavilion at EXPO2020 with all related documentation works.
• Norway Pavilion at EXPO 2020
• Czech Pavilion at EXPO 2020
• Proposed (Ground + Mezzanine) Commercial Building On Plot No. 3120570 At Al Souq Al Kabeer - Dubai
• B+G+ 1Commercial and Shopping Complex in Rashidiya
• Factory and Offices For PATCHI, Dubai
• Proposed Open Shed For M/s. Romeo Marine LLC At Plot No. SR14, Dubai Maritime City LLC, Dubai

• To respond quickly and efficiently to all in-coming sales enquiries, by telephone, fax and email, preparing brochures as required.
• To follow up all enquiries, preparing proposals where necessary and facilitating show rounds with potential clients to show them our facilities.
• Contracting bookings and raising invoices.
• Promotion of our facilities to new and existing clients through a pro-active approach.
• Responding to and coordinating all internal meeting requests.
• Dubai, UAE

• Create and maintain tracker for drawing approval process and technical submittals.
• Follow up with vendors / consultants about whether the emailed file has been received and notify them of any delay in response time.
• Record keeping of received and sent letters to the various consultants and other contractors.
• To maintain proper records for all documents whether inside or outside the company.
• Remove superseded drawings / technical data, and replace with more current data from the site team.
• The drawings and technical data are issued to the site team for review and implementation, any revision to this is to be immediately intimated to the site team and the old records stored separately for future reference when issuing the latest data to the site team.
• Assist PM in preparation of Fortnightly and monthly reports.
• Backup maybe done either electronically or through extra hard copies of a document.
• Prepare, log and distribute all outgoing transmittals/ Receive, log and distribute all incoming transmittals.
• Maintain electronic registers for Letters, MOM, Memos, NCRs, RFIs, DCR's, Reports, Transmittals, Drawings, DPR, Safety & Quality related documents.
• Maintain central filing of all project documentation.
• Assist to Planning Manager in the preparation of PQ for Vendors.
• Uploading all project related drawings rec'd from consultant & MEP contractors and distributed to all concern people for review, inputs & approval.
• Preparation of task list and reviewing it in line with the time line specified in advance.
• Using document numbering system for maintaining the documents.
• Abu Dhabi, UAE
• Manage site office: stationary, furniture, IT, etc.
• Assist PM to manage petty cash.
• Maintain attendance register by Biometric system.
• Collect all expenses claims and send to head office.
• Coordinate with head office for all employee Admin & HR matters.
• Maintaining day to day HR related activities.