Summary
Overview
Work history
Education
Skills
Accomplishments
Languages
Timeline
Generic
Rima Ajgaonkar

Rima Ajgaonkar

Dubai,United Arab Emirates

Summary

I am resourceful in developing and implementing strategic plans. Throughout my career, I have applied a calculated and methodical approach to problem-solving. Moreover, I am competent in organizational management and leadership with proficiency in decision-making analytical thinking, and negotiation skills. Can maximize strategic & billable resource utilization. Committed to optimizing and coordinating processes and experienced in troubleshooting and overcoming challenges.

Overview

2
2
years of professional experience
5
5
years of post-secondary education

Work history

IFM Coordinator at Nestle/Mars/Johnson & Johnson

Sodexo
Dubai, United Arab Emirates
11.2022 - Current
  • Supervising the cleaning staff regularly and monitoring checklist to meet the cleaning standards
  • Assisting workplace management team by regularly updating on employee data and floor plan.
  • Checking cleaning consumable stock and placing order as required
  • Further submitting monthly inventory reports to client
  • Conducting regular site safety walks in line with Sodexo and client standards
  • Regularly conducting safety conversation with staff at site
  • Tracking and encouraging internal staff for conducting toolbox talks and site safety training
  • Involve in HSE audit and provide monthly statistics reports to HSE officer
  • Collaborating with finance team for monthly PO submission and Issuance /Invoice tracking/Supplier Payments
  • Preparing monthly reviews (Finance, Operations and HSE) and involved the financial budgeting for FY 23
  • Evaluating supplier quotes for variable and AMCs for core scopes as per client requirements
  • Handling monthly requirements of petty cash for all sites of the account
  • Tracking monthly KPIs
  • Evaluating feedbacks received from from all stakeholders from client side and accordingly discuss the actions to be taken
  • Manage and own the shared folder for all account sites documentation and perform other ad hoc administrative activities
  • Recording all Hard Service related activities (Preventive, Reactive, Proactive) and tracking the progress and providing quarterly reports
  • Scheduling PPMs and liaising with the visiting team
  • Maintaining time-sheets of Sodexo staff for regular as well as OT working hrs
  • Creating and maintaining documents and work permits for staff at site
  • Handling and recording inbound and outbound mail and transport services whenever needed
  • Liaise with Infofort and Shred IT for archiving and shredding documents.

SENIOR PMO

PSCS
Mumbai
  • Devised operational strategies and objectives to ensure the organization meets its goals and operates successfully
  • Prepared projects reports and dashboards and presented them to multiple stakeholders
  • Tracking and evaluating Key Milestones
  • Keep track and meet company goals for achieving quarterly and yearly financial targets
  • Coordinated with the resources necessary to deliver the projects within time and budget constraints
  • Actively involved in contract and invoice/PO as per company policy
  • Created visibility of resource capacity, competency, and availability for all stakeholders.

PMO SPECIALIST

Tata Consultancy Services
Mumbai
  • Project Management for Hospitality, Logistic, Travel and Insurance), Contributed significantly to the success of the projects, efficient utilization of the resources, and help a business in achieving strategic objectives
  • Research data, analyze and gave professional presentations highlighting finds and recommended optimizations
  • Collect, Organize and Model data and present conclusions to higher management using analytical thinking which is crucial to take appropriate decisions
  • Dealt with customer queries and handled communication with them
  • Serve as single point of contact between more than 25 Account Manager and Business Unit Head for financial, recruitment, expenditure and sales needs
  • Streamlined and Automated processes and workflows
  • Trained the team of 15 on work procedures.

Education

Masters in Business Administration - Project Management

Sikkim Manipal University
06.2009 - 05.2011

Online Certifications
Dubai

Bachelors - Accounting, Economics and Organizational Management

Mumbai University
06.2001 - 05.2004

Skills

  • Customer Service
  • Problem Solving
  • Adaptability
  • Microsoft Office
  • Communication
  • Organizational Skills
  • Time Management
  • Management Skills

Accomplishments

    Awarded employee of the month title in Nov 2023

    Praised by client POC for contribution towards streamlining the CAFM system - workplace management.

    Awarded certificate for completing study on on root cause analysis.

Languages

English
Advanced
Hindi
Advanced

Timeline

IFM Coordinator at Nestle/Mars/Johnson & Johnson

Sodexo
11.2022 - Current

Masters in Business Administration - Project Management

Sikkim Manipal University
06.2009 - 05.2011

Bachelors - Accounting, Economics and Organizational Management

Mumbai University
06.2001 - 05.2004

SENIOR PMO

PSCS

PMO SPECIALIST

Tata Consultancy Services

Online Certifications

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Rima Ajgaonkar