Rio Reyes
Abu Dhabi,United Arab Emirates
Summary
Highly experienced in administrative roles, with focus on delivering exceptional support services in fast-paced environments. Can streamline processes, manage challenging tasks and ensure smooth operations with exceptional multitasking skills and attention to detail. Possess unique problem-solving abilities and strong organisational skills to enhance workplace productivity and efficiency.
Overview
14
14
years of professional experience
Work history
FM Administrator
Khidmah LLC
Abu Dhabi, UAE
06.2025 - Current
- Provide general administration assistance for HR related issues for both Technical and Professional staff.
- Prepare and coordinate data and approvals starting from RFQ, quotations, and purchase requisitions thru ERP software.
- Develop and draft various reports (Weekly Reports, Monthly Reports) as required by the Facilities Manager and client.
- Coordinate with suppliers and contractors for materials and service delivery and ensure it reaches the site.
- Follow up submission of invoices with the supplier for payment process through finance department.
- Seek approvals from the client for any additional works required in the site as per the Facilities Manager requests.
- Prepare the daily or weekly expenses report and ensure that accurate and timely expense reports are approved by supervisors before lodging with Finance Department.
CAFM Operator
Imdaad LLC
Abu Dhabi
11.2020 - Current
- Receive client work approvals and log purchase requests into system.
- Share the LPOs to suppliers and contractors while coordinating work schedule for services and delivery location for materials
- Updating fixed and variable LPOs for efficient workflow closure.
- Prepare service completion forms and share to client for approval
- Create bill batch for completed client variable works and generate the invoice
- Share invoices to client and monitor status of payment
- Raising of GRNs and communicate to vendors.
Administrative Assistant
Imdaad LLC
Abu Dhabi, UAE
11.2020 - Current
- Manage the CAFM system, including receiving work request, assigning work orders, entering system data, and providing the overall system administration
- Request quotes, schedule and coordinate vendors as per site requirement
- Create reports for business expense, financial records and audits
- Assist the Facilities Site Engineer in all aspects of project implementation as needed
- Oversees daily office site operations by handling client complaints and dispatch to maintenance team for site repairs
- Attend telephone calls, emails, and clerical support
Insurance Administrator
BOTH Management Consultancy LLC
Abu Dhabi, UAE
03.2017 - 06.2020
- Process and record new insurance policies and claims
- Modify, update, and process existing policies and claims to reflect any change in beneficiary, amount of coverage, or type of insurance
- Calculate premiums, refunds, and adjustments using insurance rate standards
- Provide insurance quotations from suppliers that suit client's preferences
- Correspond with insured or agent to obtain information or inform them account status or changes
- Notify insurance agent and accounting department of policy cancellation and process refund
Receptionist
BOTH Management Consultancy LLC
Abu Dhabi, UAE
03.2017 - 06.2020
- Greet persons entering establishment, determine nature and purpose of visit, and direct or escort them to specific destinations
- Answer telephone, screen and direct calls
- Schedule appointments and maintain and update appointment calendars
- Transmit information or documents to customers, using computer, mail, or facsimile machine
- Perform administrative support tasks such as proofreading, operating calculators or computers to work with pay records, invoices, balance sheets, or other documents
- Book travel arrangements, rooms, taxis, couriers, hotels etc
- Carry out administrative duties such as filing, typing, copying, binding, scanning etc
- Sourcing of stationery suppliers and provide quote for approval
- Reply to email, telephone or face to face inquiries
Inventory Clerk
House of Obagi
Pampanga, Philippines
11.2011 - 02.2016
- Compile and maintain records of materials, equipment, merchandise or supplies stocked in the establishment
- Count equipment, merchandise, material, or supplies in stock and post totals to inventory record using computer system
- Prepare reports on price lists, inventory balance, and shortages
- Verify computer data with physical count of stock and adjust errors for discrepancies if there is any
- Prepare supply request list for replenishment thru scheduled delivery
Education
Bachelor of Science - Entrepreneurial Management
Polytechnic University of the Philippines
Skills
- Telephone Handling
- Microsoft Office/CAFM software (Siemens, IFS)/SAP/Maximo/Oracle
- Multitask
- Attention to Detail
- Verbal Communication
- Teamwork
- Accuracy
- Problem Solving
Languages
English
Fluent
Filipino
Fluent
Personal Information
- Passport Number: P5209577B
- Passport Place Of Issue: Abu Dhabi
- Passport Expiry Date: 06/04/30
- Date of birth: 01/09/88
- Nationality: Filipino
- Driving Licence: No
- Marital status: Married
Timeline
FM Administrator
Khidmah LLC
06.2025 - Current
CAFM Operator
Imdaad LLC
11.2020 - Current
Administrative Assistant
Imdaad LLC
11.2020 - Current
Insurance Administrator
BOTH Management Consultancy LLC
03.2017 - 06.2020
Receptionist
BOTH Management Consultancy LLC
03.2017 - 06.2020
Inventory Clerk
House of Obagi
11.2011 - 02.2016
Bachelor of Science - Entrepreneurial Management
Polytechnic University of the Philippines
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