Ritesh Poojari
Dubai,United Arab Emirates
Summary
Experienced professional with focus on office management and administrative support. Skilled in streamlining operations, improving communication, and coordinating projects to enhance productivity. Utilises organisational skills and problem-solving abilities to achieve optimal office efficiency.
Overview
11
11
years of professional experience
2
2
years of post-secondary education
Work History
Program Office Executive
Institute of Management Technology - Dubai
09.2023 - 03.2025
- Term Starting follow-ups: Academic calendar preparation, Faculty allocation with the approval of Manager, Chair and Dean, Preparation of timetable, allocation of classrooms, finalization and sharing, Academic advising preparation, faculty advisor's allocation, Course creation in canvas and adding faculties and students, Attendance sheet creation, sharing course docket to the faculties, Coordinating with QAIE and providing required data and documents
- Workshops Follow-ups: Workshop scheduling, Pre-workshop and Post-workshop coordination and documentation
- Examination Follow-ups: Exam scheduling and invigilator allocation, Hall allocation, Hall ticket preparation and seating arrangement, Exam dockets preparation, answer sheets collection and documentation
- Resolving students queries and answering to the mail with the guidance of PO Manager
- Students pending fee follow ups by calling and mailing
- Sessions and student's attendance tracking
- Completing assigned tasks given by PO manager, Chairs if any
Academic Coordinator
CMR University, Bangalore
09.2022 - 08.2023
- Collecting and verifying higher semesters STE (Scheme of Teaching and Evaluation) of all 7 schools and courses
- Rectification and resolution of STE errors with the School Coordinators and Dean
- Updating the main STE file of all the schools, submission and filing
- Verification of Grade Certificates with STE, marking the changes, and informing the IT team to update the changes after taking approval from Dean
- Following up with the examination team for GC verification and tracking the GC verification task
- Filing all verified Grade Certificates copy with its Semester credit structure
Academic Coordinator
Narsee Monjee Institute of Management Studies (NMIMS), Chandigarh Campus
08.2021 - 08.2022
- Faculty allocation, timetable creation, and student module booking in SAP
- Students and New join faculty Mail ID, SAP ID, Portal ID, Wi-Fi ID creation, distribution, and solving the Issues related to login and arranging IT-related training (Using smart board, portal entries) for new join Faculty
- Teaching Scheme and Course Structure Cross Checking and distributing to the faculty and students before Semester starts
- Monitoring daily lectures, marking pending attendance, and sending daily lecture MIS report to Main Campus and Adding, canceling & rescheduling sessions in SAP
- Preparing a statement of honorarium payable to the Visiting faculties to the Accounts Department and Generating Purchase Requisition, Purchase Order, and Service Entry Sheets through SAP MM Module
- Preparation of Academic Monthly Report
- ICA components creation in the portal, informing and reminding faculties to update ICA within the deadline
- Faculty feedback creation and informing students to complete the feedback task, retrieving feedback from Portal, compile and submit the report to the Director & D.R
- Examination coordination & reporting
- Attending the visitors, admission queries, and student queries and solving them with the admin team
- Retrieving Z - audit report, cross-checking sending it to the head office after signed by Deputy Registrar and Director Sir
- Coordinating with Deputy Registrar and Director in the Completion of the Annual Report
Administrative Assistant, Practice School Division
BIRLA INSTITUTE OF TECHNOLOGY & SCIENCE, Pilani - Dubai Campus
07.2019 - 08.2020
- Assisted Department Head in maintaining and improving electronic as well as hard copies of student documentation
- Prepared, updated and maintained the company's list for internship programs
- Approaching companies through E-mails and calls, recording their responses and tracking them till the allotment process ends
- Creating Google forms for PS faculties and students when their preference is needed and tracking the submission of their documents periodically in the intranet portal by sending reminder E-mails and calls
- Attending students and their parent's inquiries, calls and bring them to the knowledge of the Head
- Setting up of Department periodic meetings by scheduling, informing, reminding and making minutes
- Assisted Registrar in preparation of the annual report, issuing transcript, grade cards and documents attestation of the students and prepared bonafide, NOC and migration certificates
- Assisted Registrar in Facilities Management by requesting vendors for quotations and prepared Form B, comparison statement, purchase order, purchase meeting minutes and purchase track sheet
- Maintained detailed administrative and procedural processes to improve accuracy and efficiency
Secretary to the Professor & Head, Manipal Centre for Virus Research
MANIPAL CENTRE FOR VIRUS RESEARCH, (Manipal Academy of Higher Education, Manipal, India)
05.2016 - 07.2018
- Managing Dept
- Head's timing and schedule
- Coordinating between Dept
- Head and Office Administrating activities
- Making travel arrangements, conference arrangements and updating his calendar
- Tracking emails and arranging the meetings
- Welcoming, coordinating, and arranging stay, travel and food for visiting guests
- Accompanying MCVR guests on behalf of HOD when needed
- Recording and maintaining the documents of Meeting & Minutes and filing
- Taking appointment calls, Data entry, outlook, making PPT and MS excel
HR Executive
ABHARAN JEWELERS Pvt. Ltd
Udupi, India
03.2014 - 12.2015
- Tracking the performance of sales representatives and conducting training programs
- Conducting monthly meeting with team leaders in the presence of management and presenting their work progress to the management
- Tracking employee attendance and timings
- Visiting each branch of Abharan monthly, hearing sales person's grievances, showroom problems and bring it to the notice of the management, coordinating and solving
- Scheme section management
Education
MBA - Human Resource Management
Srinivas School of Management
Mukka, Mangalore 01.2013 - 12.2013
Bachelor of Business Management - undefined
LSB Govt. First Grade College
Kota, Padukare 01.2011 - 12.2011
Skills
- Administrative
- Canvas
- SAP
- Student Portal
- Students Handling
- Organizing mail
- Data Organization
- Time management
- Answering calls
- Event coordination
- Secretarial
- Attendance and record preparation
- Facilities Management
- Meeting facilitation
- Guest handling
- File and data retrieval systems
- Exam coordination
- MS Office
- Google forms
- High level of adaptability
Accomplishments
- Awarded second prize in ECHELON-2013 National level Management & Cultural Fest held on 04/05/13 and 04/06/13 in Shree Devi Institute of Technology.
- Participated in MAGMA-2012 National Level Management Fest held on 09/26/12.
- Winner, in SAMSKRITHIKA THERU-2010-11 State Level Cultural Competition held on 02/28/11 & 03/01/11 in K.V.M.S Govt. First Grade College Koteshwara.
- Winner, in GEJJE 2010-11 State Level Cultural Competition held on 03/13/11 in R.S.M.N Govt. First Grade College Barkur.
Languages
English
Hindi
Kannada
Custom
- Dance
- Choreography
- Gym
- Travelling
Timeline
Program Office Executive
Institute of Management Technology - Dubai
09.2023 - 03.2025
Academic Coordinator
CMR University, Bangalore
09.2022 - 08.2023
Academic Coordinator
Narsee Monjee Institute of Management Studies (NMIMS), Chandigarh Campus
08.2021 - 08.2022
Administrative Assistant, Practice School Division
BIRLA INSTITUTE OF TECHNOLOGY & SCIENCE, Pilani - Dubai Campus
07.2019 - 08.2020
Secretary to the Professor & Head, Manipal Centre for Virus Research
MANIPAL CENTRE FOR VIRUS RESEARCH, (Manipal Academy of Higher Education, Manipal, India)
05.2016 - 07.2018
HR Executive
ABHARAN JEWELERS Pvt. Ltd
03.2014 - 12.2015
MBA - Human Resource Management
Srinivas School of Management
01.2013 - 12.2013
Bachelor of Business Management - undefined
LSB Govt. First Grade College
01.2011 - 12.2011
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