ROSHAN ASHRAF

Lead Supply chain management team to ensure technical and commercial objectives are met within approved scope, budget and schedule

• Supporting Research Department as Analyst Procurement – Research Operation
• Implemented unique Oracle code for all purchase requests
• Achieved excellent KPI (95%), savings
• Complete procurement support extended to all end users
• Oversaw every phase of supply chain, from purchase order to delivery to invoicing, targeting 100% end-user satisfaction
• Utilized procurement tools to manage quote process, invoicing, order entry and receiving
• Actions purchase requisitions as assigned by immediate supervisor
• Interfaces with various project teams and departments to resolve related issues
• Source suppliers (local & international) specific to item requirement
• Prepares and sends out Requests for Quotation to suppliers using Sidra Purchasing module
• Initiating Sship orders requested by Research End Users and approving shopping carts in Weill Cornell Medicine portal
• Liaises with end-user departments and other stakeholders during pre-tendering stage to assist them in defining required specifications and in producing budgetary estimates
• Equipment purchase, develop and maintaining Services for equipments
• Supports market research to ensure availability of required products and services and develops sourcing plans accordingly
• Performs technical and commercial evaluation of quotations/offers
• Participates in negotiation activities with selected suppliers
• Business correspondence and technical evaluations via electronic emails/telephone communication
• Prepares Purchase Orders in Oracle and ensure all sent to supplier after careful review and approval in accordance to Procurement Manual and Table of Financial Authority
• Coordinates with Expediting and Logistics Team for delivery related issues
• Resolves issues pertaining to delivery, payment, discrepancies etc.
• Prepares reports using Oracle and other resources
• Performs other duties as assigned from time to time by procurement and contracts management
• Complies with company’s safety, health, environment and quality standards
• Ensures confidentiality of information at all times
• Negotiated contracts with suppliers, securing favorable terms and conditions for organization.
• Enhanced supplier relationships, resulting in improved service levels and reduced lead times.
• Facilitated communication between internal stakeholders and external suppliers, fostering strong working relationships throughout entire procurement lifecycle.

Projects
1. SADARA – HYCO/AMMONIA PLANT – Oct’12 till Jul 2017
2. Petrokemya (SABIC) Cold Box Revamp – Nov’11 till Sept’12

• Identify potential vendors, develop specifications for product, solicit bids, final recommendation
• Focal point of all purchase requests, tracking PO issuance & vendor management
• In-charge of vendor management and communication focal point
• Monitor and follow-up on open/unconfirmed Purchase Orders
• Approve Material/Service request (SAP MM module) as required
• Coordinate with Finance, Storeroom, Operations/Maintenance personnel
• Managing Petty Cash
• Fully accountable for management of services for new employees
• Maintained computer and other records and files associated with receipts, distribution, returns, repairs, maintenance, and disposal of parts, supplies, equipment, and vehicles
• In-charge of weekly timesheets, monthly reports and part of budget preparation
• Produced bills of lading and updated shipment status information
• Achieve financial objectives by anticipating requirements, monitoring costs, analyzing variances
• Advised supervisors on material support functions in logistics, accountability and procurement
• Supervised hiring processes and vendor relationships to maintain smooth operations for company
• Coordinated customer, vendor and stakeholder relations for smooth communication flows
• Developed effective filing systems that streamlined document retrieval, increasing efficiency within workplace
• Liaised with external stakeholders including clients, suppliers, and regulatory bodies to maintain strong working relationships beneficial to organization's success
• Streamlined office processes by implementing efficient administrative systems, resulting in increased productivity and reduced operational costs

• Coordinate and maintain day to day purchases, administration, travel arrangements and meetings
• Internal and external correspondence
• Monitor/create Service/Material requests (SAP MM Module)
• Maintain timesheets, databases for work streams, purchases
• Prepare presentations for Management for various projects
• Assisted in development of policy manuals and procedures, contributing to increased organizational clarity and effectiveness
• Developed strong working relationships with colleagues, contributing to positive work environment
• Improved record-keeping accuracy by creating updated filing system for confidential documents and materials
• Set priorities and problem-solved workflow issues to maintain rapport with customers and managers
• Managed team petty cash, purchase orders and account transactions

• Assist with preparation of contractual agreements
• Coordinate with Saudi Aramco Vendor portal to check for Purchase Order, Invoices
• Work with Manager to devise detailed plans for maximizing income
• Prepare presentations, proposals, plans, and contact reports
• Evaluate and document partnership, ensuring recording on database.
• Improved inventory control measures by conducting regular audits on stock levels and implementing robust tracking system
• Facilitated timely delivery of goods by closely monitoring orders and addressing any delays or discrepancies promptly

• Gained strong leadership skills by managing projects from start to finish.
• Adaptable and proficient in learning new concepts quickly and efficiently.
• Demonstrated strong organizational and time management skills while managing multiple projects.
• Identified issues, analyzed information and provided solutions to problems.
• Excellent communication skills, both verbal and written.
• Developed and maintained courteous and effective working relationships.
• Skilled at working independently and collaboratively in team environment.
• Provided professional services and support in dynamic work environment.
• Resolved problems, improved operations and provided exceptional service.
• Used critical thinking to break down problems, evaluate solutions and make decisions.
• Proved successful working within tight deadlines and fast-paced environment.