Summary
Overview
Work History
Education
Skills
References
Timeline
Generic
Rubie Albatiera Distor

Rubie Albatiera Distor

Dubai

Summary

Over 22 years of experience in industry, 15 years for Gulf experience in administrative/HR and documentation field in a consultant engineering company. I had also performed in a various company for the hospitality / customer services work and demonstrated my skills, knowledge and abilities with a performance at a level of competence appropriate with the high standards of the industry.

Professional with background in administrative support, known for high standards and results-driven approach. History of optimizing office operations and contributing to team success. Reliable and adaptable, consistently meeting changing needs. Skilled in organization, communication, and multitasking.

Overview

22
22
years of professional experience

Work History

Assistant HR | Admin

KAIZEN Architects and Engineers Consultancy
04.2018 - Current
  • Organize and maintain personnel records.
  • A front liner, answering calls, receiving documents submissions from Main Contractors, Sub Contractors and Suppliers.
  • Manage office supplies or any purchasing related to office.
  • Update internal databases (e.g. leave forms, employee documents, etc.)
  • Preparing HR documents, (e.g. Job Interview Forms, Job Offer, etc.)
  • Monitoring or following up employee’s documents for renewal (e.g. Visa, EID, Labour Contract, Labour card, Passport, SOE, etc.).
  • Monitoring company documents for renewal (e.g. Trade License, Medical Group Insurance, Tenancy & Ejari Contract and any government permits).
  • Answering employees queries from HQ team & Site Team about HR & Admin-related issues.
  • Assisting accounts department by providing relevant employee information (e.g. time sheet, over time and attendance sheet).
  • Handling Admin Petty Cash.
  • Assisting the project team. (e.g. Preparing Letters, documents submission, CD, binding, sending emails, etc.)
  • Perform Document Control duties which includes registering all the incoming and outgoing correspondences (hard & soft copy).
  • Preparing the Tender Invitation, Tender Documents, RFI, RFP submission preparation.

HR Assist. | Admin. | Document Controller

CORE Engineering Consultancy LLC
05.2015 - 03.2018
  • Assist HR for candidate interviews, CV formatting, Client approvals, interview schedules.
  • Assist in letter drafting, support the design team and business development.
  • Assist in the tendering, RFI, RFP submission preparation.
  • Manage the office supplies.
  • Support the staff at site offices.
  • Write and distribute email, correspondence memos, letters, faxes and forms.
  • Perform Document Control duties which includes registering all the incoming and outgoing correspondences, transmitting drawings and documents and other related documents from Project site office.
  • Support tender, contract, technical project team and other department.
  • Maintain proper organization and storage of documents and information.
  • Preparation of filing system in compliance with companies ISO Procedures, soft and hard copies.
  • Custodian for ISO documents that must be controlled and kept for audit/internal requirements.
  • Provide full admin support to the team.
  • Develop electronic filing and archive system and technical library for easy to issuance, storage, retrieval and management of documents to internal and external customers.
  • Maintains inventories of office supplies and materials.

Secretary | Document Controller

Maisam Architects & Engineers Consultancy
01.2010 - 01.2015
  • Using Microsoft Office (Word, Outlook, PowerPoint, Excel, etc.,) for correspondence and presentations.
  • Answer telephone, screen and direct calls.
  • Take and relay messages.
  • Greeted visitors, directed visitors/members to appropriate staff.
  • Preparing Tea/coffee for the visitors.
  • General Administrative and clerical support.
  • Filing documents, file Incoming & Outgoing letters, send and receive email or faxes.
  • Arranging appointment and record schedule and meetings.
  • Book travel and hotel arrangements for staff & visitors.
  • Ordering and maintaining stationery and office equipment;
  • Photocopying, printing and binding various documents, sometimes on behalf of other colleagues.
  • Tidy and maintain the reception area.

Secretary | Receptionist

Cotabato Polymedic & Diagnostic Centre Inc.
01.2009 - 01.2010
  • Making appointments, handling patient queries, and liaising with other healthcare staff.
  • Answering calls and gives information to callers or routes call to appropriate official and places outgoing calls.
  • Organized own work, sets priorities and meets critical deadlines and ensures that such deadlines are met by the other staff.
  • Coordinate to the doctors for the patients’ needs.
  • Coordinating all details for the patient specially for their medicines to take and schedules for the next visit.
  • Entertain the patients, medical representatives, nurses, clients etc. while the doctors is not around and get their messages clearly and right.

Sales & Marketing | Supervisor

McDonalds
01.2007 - 01.2009
  • Guides the host/ess in achieving monthly goals & objectives.
  • Helps the MRM team to focus on things that are relatively within the scope of their duties.
  • Also the front line of the stores.
  • Read log book, jot down turnovers, review daily objectives, on shift, read market wide and national msm project briefs.
  • Get customer contacts, customer comments/feedback using customer comment logbook.
  • Monitor the counters to have a suggestive selling.
  • Call the offices/mall tenants to get orders.
  • Enters and updates TG database from the customer contact made.

Office Clerk | Sales Marketing

CSC Group Corporation
01.2004 - 01.2006
  • To keep records in the office.
  • To prepare sales documents.
  • Dealing with customer’s inquiries and orders.
  • To help customers make wise decisions.
  • Ensure office equipment is always up to date a working.
  • Also handle and maintain the cash.
  • Responsible to greet the customers.
  • Answering the customer’s questions regarding the products.
  • Negotiate the price on the spot.
  • Arrange the merchandise properly.

Personal Data Encoder

Ildefonso Ferenal
01.2003 - 01.2004
  • Entering information from documents such as personal information, account numbers and list.
  • Must consistently check the work for accuracy and completeness.
  • Can operates a variety of machines and equipment such as computers with variety of systems, keyboard, scanner, printer and copy machines.
  • Operates different administrative task such as word processing filling out paper work and maintaining record and files.

Education

BS - Computer Science

Notre Dame University
01.2004

Skills

  • Computer proficiency
  • Written and verbal communication skills
  • Interpersonal Skills
  • Customer Service
  • Organizing and maintaining records, files, and databases
  • Positive attitude
  • Flexibility
  • Administrative
  • Fast learner
  • Time management
  • Computer skills
  • Attention to detail

References

  • Upon request

Timeline

Assistant HR | Admin

KAIZEN Architects and Engineers Consultancy
04.2018 - Current

HR Assist. | Admin. | Document Controller

CORE Engineering Consultancy LLC
05.2015 - 03.2018

Secretary | Document Controller

Maisam Architects & Engineers Consultancy
01.2010 - 01.2015

Secretary | Receptionist

Cotabato Polymedic & Diagnostic Centre Inc.
01.2009 - 01.2010

Sales & Marketing | Supervisor

McDonalds
01.2007 - 01.2009

Office Clerk | Sales Marketing

CSC Group Corporation
01.2004 - 01.2006

Personal Data Encoder

Ildefonso Ferenal
01.2003 - 01.2004

BS - Computer Science

Notre Dame University

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Rubie Albatiera Distor