Summary
Overview
Work History
Education
Skills
Languages
Publications
Timeline
Generic

Saba Esam

Abu Dhabi

Summary

Well-experienced & accomplished paralegal that offers strong attention to detail, critical thinking, and excellent research skills. With years of extensive experience in the field, along with resilience & determination to achieve great results and provide value-added solutions.


Overview

6
6
years of professional experience

Work History

Document Controller & Paralegal

Agthia Group PJSC
01.2024 - Current
  • Oversaw daily tasks of the legal team, providing support to ensure efficient workflow and timely completion of deliverables. Conducted regular follow-ups to maintain accountability and progress tracking.
  • Prepared monthly reports for the leadership team, summarizing key legal activities, case progress, and departmental achievements.
  • Managed the General Counsel’s schedule, coordinating internal and external meetings, handling calendar bookings, and acting as a liaison between the General Counsel and the legal department.
  • Handled the legal department’s finances, tracked invoices for various business units, followed up on settlements, and ensured timely processing of legal expenditures.
  • Assisted the M&A Legal Counsel by drafting reports, conducting case studies, and performing legal research to support strategic decision-making.
  • Supported the IP & TM legal counsel in managing the company’s trademarks and intellectual property portfolio.
  • Acted as a liaison with IP service providers and internal stakeholders to ensure compliance and protection of the organization’s IP assets.
  • Contributed to design and implementation of overall corporate documentation standards, numbering conventions and templates.
  • Actively supported regional trademark renewals in collaboration with external counsel, overseeing deadline management, execution logistics, and follow-up for certificates across key jurisdictions.
  • Leveraged AI tools to streamline legal operations, document management, and tracking compliance across the organization’s multiple entities.
  • Prepared and distributed Minutes of Meetings for key discussions, ensuring accurate documentation and follow-up on action items.
  • Maintained document archive and file server of approved documents and drawings to provide easy traceability and retrievability.
  • Spearheaded the update and cleanup of entity data and shareholder linkages on the digital platform, enabling real-time visibility of Agthia's full subsidiary structure and license statuses.
  • Orchestrated the setup of physical archiving infrastructure for legal documents post-digitization, including the requisition and implementation of secure storage within the Legal Department.
  • Coordinated the execution and renewal of multiple Power of Attorneys (POAs) for tax and trademark matters, including high-sensitivity jurisdictions such as China, KSA, and Lebanon.
  • Collaborated with Finance to audit and resubmit corporate credit card expense forms, ensuring accurate financial reporting and correction of past submission errors.
  • Provided legal research and advisory support in relation to Saudi labor law updates, enhancing the business’s understanding of overtime compensation and compliance obligations.
  • Scanned, filed and transmitted various documents and adhered to digital filing procedures.
  • Led the Legal Department’s cost-saving tracking initiative for 2024, compiling and submitting detailed expenditure reports that supported strategic budgeting decisions.
  • Managed contract lifecycle processes for high-impact projects across Agthia’s business units, including drafting, coordinating stakeholder input, tracking approvals, and ensuring timely execution.
  • Oversaw the standardization and maintenance of Agthia’s legal templates (NDAs, service agreements, supply agreements), ensuring up-to-date usage across departments and compliance with internal legal policies.

Paralegal Intern

Prime Law Firm
06.2023 - 12.2023
  • Attended client meetings, took detailed Minutes of Meetings, and ensured follow-ups on action points.
  • Provided executive support to the General Manager, including drafting emails, coordinating recruitment, onboarding new employees, and scheduling meetings and interviews.
  • Worked on Abu Dhabi, Dubai, and UAE Federal court systems, assisting in legal filings and case management.
  • Handled client communications, responding to inquiries, managing case updates, and maintaining professional client relationships.
  • Assisted in regulatory compliance matters, ensuring adherence to UAE labor laws, corporate governance requirements, and AML regulations.
  • Liaised with government entities, including the Abu Dhabi Judicial Department, Notary Public, and Ministry of Justice, to facilitate legal procedures.

Paralegal

AZTAN Law Firm
04.2022 - 04.2023
  • Provided comprehensive administrative and legal support to senior attorneys, including drafting court memorandums, legal opinions, due diligence reports, and assisting with the preparation of legal memoranda.
  • Acted as the primary point of contact for clients, witnesses, and external parties, gathering necessary documents and information to build strong cases and ensure seamless communication throughout legal proceedings.
  • Attended court sessions and hearings alongside senior attorneys, representing clients in various legal matters, including intellectual property disputes. Monitored and followed up on IP-related court hearings to ensure timely resolution.
  • Managed the end-to-end registration process for trademarks and patents, including preparing and filing applications, liaising with the Trademark Registration Office, and tracking progress to ensure successful registration.
  • Facilitated the registration of both foreign and national companies, ensuring compliance with local laws and regulations.
  • Conducted in-depth legal research on Sudanese laws and regulations, providing actionable insights to support case strategies and legal decision-making.
  • Provided administrative and logistical support for trials, including organizing case materials, locating and developing case-relevant information, and preparing trial documentation.

Legal Intern

Al Tigani Omer Law Office
09.2021 - 03.2022
  • Attended labour court hearings and drafted various court documents, invoices, and enclosures at attorneys request.
  • Collected data to prepare and draft legal advice.
  • Initial registration of companies & business names.
  • Registration of companies at the taxation and zakat chambers.

Founding Member

CleanSudan Organization
01.2021 - 09.2021
  • Founded an environmental organization dedicated to advocating for sustainable waste management practices and raising awareness about environmental issues in Sudan.
  • Oversaw all aspects of the organization’s operations, including conceptualization, strategic planning, research, marketing, advertising, and community outreach initiatives.
  • Organized and facilitated local workshops in collaboration with environmental NGOs, private sector partners, and civil society organizations to promote sustainable practices and community engagement.
  • Hosted weekly social meetings and community service projects, fostering a sense of environmental responsibility and active participation among local communities.
  • Developed and managed the organization’s social media presence, creating impactful campaigns to raise awareness and engage a wider audience on environmental issues.
  • Established and maintained partnerships with NGOs, private sector entities, and civil society organizations to amplify the organization’s reach and impact.

Legal Intern

Schlumberger for Oil & Energy
12.2019 - 04.2020
  • Proceeded all assigned cases according to company and client service level agreements.
  • Completed case research.
  • Conducted client interviews and all client interview services.

Education

Bachelor of Law (LLB) -

University of Medical Sciences And Technology
10.2019

Skills

  • Legal Research
  • Administrative Support
  • Legal Writing
  • Proficient in MS Office
  • Contract Review
  • Project Support

Languages

Arabic Native Speaker
English Very Good
French Begginer

Publications

IBA Annual Conference Scholarship - Research paper on International Cross Border M&A

Timeline

Document Controller & Paralegal

Agthia Group PJSC
01.2024 - Current

Paralegal Intern

Prime Law Firm
06.2023 - 12.2023

Paralegal

AZTAN Law Firm
04.2022 - 04.2023

Legal Intern

Al Tigani Omer Law Office
09.2021 - 03.2022

Founding Member

CleanSudan Organization
01.2021 - 09.2021

Legal Intern

Schlumberger for Oil & Energy
12.2019 - 04.2020

Bachelor of Law (LLB) -

University of Medical Sciences And Technology

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Saba Esam