Sahaya Virgin Prabhu
Dubai
Overview
10
10
years of professional experience
Work History
Procurement Officer
Auto Data IT Systems LLC
Dubai
10.2023 - 10.2024
- Selecting the most suitable suppliers in terms of reliability, product quality, and cost-efficiency
- Preparing and processing purchase order
- Monitor Supplier Performance and take actions where required
- Monitoring inventory levels and determining purchase needs
- Interacting with suppliers to schedule delivery times and resolve shipping errors
- Authorize payments and maintain receipts, records, and inventories
- Scheduling and verifying purchase deliveries
- Reviewed invoices and purchase orders for accuracy and completeness prior to payment processing
- Monitored supplier performance metrics such as delivery times, quality of goods and services, pricing levels
- Negotiated contracts with vendors in order to secure the most favorable terms possible
- Managed supplier relationships by providing timely responses to inquiries, addressing issues promptly
- Processed payments to suppliers within established timelines while ensuring accuracy of invoice details
- Identify opportunities for cost savings and efficiency improvement in the procurement strategy
- Effective proactive liaison with departments to forecast, plan and supply demand to relevant quality
- Providing advice on procurement strategy
- Performing risk, value management and cost control
- Manage vendor delivery and quality performance
- Produce timely and accurate reports on suppliers' performance
- Review the design and supervise the following ELV Systems; CCTV, Access Control / Security, Fire Alarm, BMS, PA/VA, ICT Systems, Digital Score Board System, Telecommunication, Audio / Visual, Structured Cabling System, Wireless infrastructure and wireless access point
- Reviewing CADD drawings
- Facilitated project delivery by procuring raw materials and supplies
- Reviewed proposals and submitted reports to procurement heads for selection
- Liaised with third party suppliers to facilitate shipment of materials, reducing lead times
Purchase Executive
Auto Data IT Solutions LLC
Dubai
10.2017 - 09.2023
- Negotiated with suppliers on costing and lead time to obtain the maximum benefit for the company
- Liaised with warehouse staff to ensure all products arrived in good condition
- Monitored stock levels to identify purchasing needs and liaised with forwarding agents on shipping documents
- Kept tracking and updating goods purchasing and receiving and stayed updated on industry regulations and changes in procurement laws
- Ensured all necessary import documents were received in time for clearance
- Performed general filing duties, maintained organized documentation, and ensured history records were easy to retrieve
- Coordinated with the delivery team and followed up on delays or orders that had been rescheduled
- Attended product launches and networking with industry professionals
- Prepared reports and documentation related to purchase orders, vendor performance, and budget tracking
- Participated in contract negotiations and cost analysis to optimize purchasing decisions
- Coordinated with suppliers to ensure timely product deliveries and maintain inventory levels
Purchase Executive
Pacific Printing & Publishing LLC
Dubai
10.2014 - 01.2017
- Responsible for the negotiation of prices of products and services for the organization
- Ensured that products and services purchased for the organization are of high quality regardless of the price
- Managed the inventories of the products and services in the organization
- Contacts vendors or agency representatives to obtain availability and product information or to solicit bids
- Responsible for preparing purchase orders, requisitions, and other documentation, ordering supplies, materials, equipment, and services, and for gathering data and researching purchasing information
- Provide recommendations and support to ensure procurement processes are effective, efficient, and offer the best possible value
- Resolve issues, monitor contractual agreements, and review invoices for payment
- Detailed working knowledge of the overall purchasing process, including soliciting price quotes
- Thorough understanding of policies and procedures related to purchasing and materiel management
- Prepare, maintain, and review purchasing files, reports and price lists
- Review requisition orders to verify accuracy, terminology, and specifications
- Built strong relationships with suppliers
Timeline
Procurement Officer
Auto Data IT Systems LLC
10.2023 - 10.2024
Purchase Executive
Auto Data IT Solutions LLC
10.2017 - 09.2023
Purchase Executive
Pacific Printing & Publishing LLC
10.2014 - 01.2017
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