Summary
Overview
Work History
Education
Skills
Certification
Languages
Timeline
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Sahul Hameed

Sahul Hameed

Dubai

Summary

I am a dynamic, results-oriented professional with over 10 years of experience managing key administrative and operational functions, including supervision, office administration, and internal communication. My expertise includes Facilities Management, Inventory Control, Records Management, Team Leadership, and Project Management. I have a strong track record of improving efficiency, maintaining compliance, and supporting cross-functional teams. I am now seeking growth-oriented opportunities where I can leverage my experience, take on new challenges, and contribute to strengthening communication and collaboration between management and staff.

Overview

21
21
years of professional experience
1
1
Certification

Work History

Administration Assistant

Zaabeel Palace Hospitality (Diwan Shd)
Dubai
03.2020 - Current
  • Oversee daily office operations and supervise support staff to ensure an efficient and organized work environment.
  • Act as the primary liaison for internal and external communications, responding to inquiries with professionalism and discretion.
  • Coordinate and schedule meetings, record minutes, and ensure timely follow-up on action items.
  • Manage and track project workflows, ensuring effective coordination and follow-up with relevant departments.
  • Manage office supply procurement and inventory control, ensuring availability and cost-effectiveness.
  • Plan and schedule periodic and preventive maintenance activities; coordinate emergency repairs and support availability.
  • Monitor and enhance maintenance processes to align with departmental and organizational goals.
  • Maintain all HACCP and ISO documentation in compliance with company and regulatory standards.
  • Utilize ERP iScala 3.0 for service orders, inventory management, material receipt logging, and monthly report generation.
  • Assist in budget preparation, track departmental expenses, and ensure compliance with financial policies.
  • Monitor asset performance, recommend corrective actions, and support asset optimization initiatives.
  • Collaborate with the asset management team on annual inventory planning and reporting.

Office Administrator

SAFE ZONE, Security Solution
Dubai
11.2015 - 06.2019
  • Maintain and organize general office records, including job files, vendor documents, and operational records.
  • Handle procurement of CCTV systems, access control equipment, office supplies, and furniture based on operational needs.
  • Oversee the upkeep of office facilities and ensure regular maintenance of equipment for uninterrupted workflow.
  • Supervise and assign CCTV installation tasks to the technical team, ensuring timely and quality execution.
  • Manage incoming calls and prepare quotations and invoices in response to client or internal requirements.
  • Receive, log, and distribute incoming emails and other correspondence to relevant departments efficiently.

Administration Coordinator

Za’abeel Palace Hospitality (Diwan Shd)
06.2011 - 08.2015


  • Work within a busy office environment, and support office teams in order to ensure the smooth running of day-to-day activities.
  • Assigned the tasks of answering phone calls and solving routine complaints, ordering office supplies, email correspondences.
  • Responsible for HACCP documents, ISO documents…
  • ERP iScala3.0 system used for: Service order, store inventory, material received, generate the monthly report, etc.
  • Assist in budget preparation and expense tracking, ensuring adherence to financial guidelines and policies.
  • Monitoring and tracking asset performance and recommended corrective measures.
  • Collaborating with the asset management team for year-end asset inventory.


Office Administration

M/S Relja Building Cleaning & Security L.L.C.
11.2004 - 12.2010
  • Managed all aspects of office administration, including organizing supplies, answering phones, and filing important records.
  • Performed general office duties by preparing correspondence, maintaining records, managing databases and distributing incoming correspondence.
  • Preparing quotation & invoice.
  • Maintaining staff records and company records.
  • Handling company petty cash for emergency purchase.

Site Coordinator (Burj Khalifa- Water Filtration Project)

Veolia Water System L.L.C.
07.2007 - 11.2008


  • Greet visitors and handle inquiries in a professional manner.
  • Manage incoming and outgoing correspondence, including emails and packages.
  • Assist in maintaining accurate project documentation and filing systems.
  • Coordinate schedules and organize meetings for site personnel.
  • Monitor inventory of office supplies and place orders as necessary.
  • Support the project manager in administrative tasks, including report preparation.
  • Assist with payroll processing and timekeeping functions as needed.


Education

Bachelor of Business Administration - undefined

Annamalai University
Chidambaram, Tamil Nadu
12.2003

Skills

  • Office Management
  • Staff supervision
  • Budgeting & Cost control
  • Inventory Management
  • Records Management
  • Leadership abilities
  • Project Management
  • ERP iScala30 system used

Certification

  • First Aid Certification
  • Driver's License
  • Problem Solving & Decision Making (Etisalat academy)
  • HABC Level 3 Award in Supervising Food Safety in catering

Languages

English
Hindi
Malayalam
Tamil (Native Language)

Timeline

Administration Assistant

Zaabeel Palace Hospitality (Diwan Shd)
03.2020 - Current

Office Administrator

SAFE ZONE, Security Solution
11.2015 - 06.2019

Administration Coordinator

Za’abeel Palace Hospitality (Diwan Shd)
06.2011 - 08.2015

Site Coordinator (Burj Khalifa- Water Filtration Project)

Veolia Water System L.L.C.
07.2007 - 11.2008

Office Administration

M/S Relja Building Cleaning & Security L.L.C.
11.2004 - 12.2010

Bachelor of Business Administration - undefined

Annamalai University

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Sahul Hameed