SAP ERP
SAIFUDHEEN KP
Senior Officer Admin & Government Relations
Abu Dhabi
Summary
Senior Officer Admin & Government Relations with over 7 years of experience providing corporate support office-based activities to encourage team business efforts. Methodical and detail-oriented individual with expertise in Administration, Government Relations,Supply Chain ,Warehousing & Inventory Management, particularly in UAE, environments .
Overview
7
7
years of professional experience
3
3
years of post-secondary education
4
4
Certifications
4
4
Languages
Work History
Senior Officer Admin & Government Relations
Al KHAEEJ STEEL INDUSTRIES L.L.C
Abu Dhabi
04.2021 - Current
- Assisting with day-to-day operations of the HR functions and duties
- Process all types of visas including work permits, employment visas and residence visas for employees
- Liaised with staff to manage information, develop systems and compile reports using data to identify trends and take action to enhance performance
- Partnered with HR to implement and monitor policies and procedures and recommend changes
- Renew and update all employees and their dependent visas and labor contracts on timely manner, to guarantee that organization s records are up to date in MOHRE and Federal Authority Departments
- Knowledge of Federal Authority -ICA Smart Services (Residence Issue, Cancelation, Change Status, Emirates ID Services)
- Send reminders/intimations to employees for visa/labor renewals
- Process and renew permits and licenses including trade licenses, chamber of commerce certificates, Civil Defense, Environment License and establishment cards,
- Maintain and control employee Passport inventory
- Employee expatriation and repatriation ticket booking through a travel agent
- Coordinates, oversees, organizes, and directs the operation of employees’ accommodation
- Handling the transportation of the company (Vehicle registration, renewal & service)
- Managed staff development, underperformance issues and employee relations to adopt consistent, fair and objective decision-making
- Produced and distributed internal and external communications
- Prepared monthly flow charts to track weekly actions.
ADMIN-STORE INCHARGE
ETIHAD AVIATION GROUP-AIRPORT SERVICES
Abu Dhabi
03.2015 - 03.2021
- Administration and storage of aircraft records, amendment of aircraft files and Aircraft Log Books/ maintaining a database of information
- Monitored and updated employee database and managed scheduling for team
- Prepared agendas and took notes at meetings to archive proceedings
- Improved operations through schedule management of departmental meetings, travel itineraries and agenda plans
- Renew and update all employees and their dependent visas and labor contracts on timely manner, to guarantee that organization s records are up to date in MOHRE and Federal Authority Departments
- Knowledge of Federal Authority -ICA Smart Services (Residence Issue, Cancelation, Change Status, Emirates ID Services)
- Send reminders/intimations to employees for visa/labor renewals
- Renew and process new applications of Airport Security passes for all employees in the department
- Knowledge of Rostima Enterprise plus Payroll system
- Preparing necessary Financial, Accounting, Management reports, Man-hours, productivity reports & Staff performance reports
- Coordinated implementation of people-related services, policies and programs through departmental staff
- Pre-screened resumes prior to sending to hiring managers for consideration
- Managed filing system, entered data and completed other clerical tasks
- Coordinates, oversees, organizes, and directs the operation of employees’ accommodation
- Maintain supplies inventory of Airline store by checking stock to determine inventory level, anticipating needed supplies, placing and expediting orders for supplies & verifying receipt of supplies
- Leading team to comply all transactions (PO, STO, Reservations, GR, GI,) through SAP for stock replenishment
- Processed purchase orders (using ARIBA), service contracts and financial reports
- Addressed internal supply problems head-on and developed creative solutions to prevent delays and missed targets
- Prepare staff allocation/staff duty roster to ensure proper coverage for routine operation and allocate work to team according to priority, plan schedules to ensure adequate resources to meet deadlines
- Controlled staff man hours and track maximum productivity
- Kept documentation and records accurate and up-to-date with latest data to prevent errors in processing, delivery & Inventory
- Handled Web based Inventory Management System for Stock issue, Receipts, Transfers, Inventory in association with- British Airways- Virgin Australia -Royal Jordanian- Alitalia ,Royal Jet & Presidential Flight
- Audited and corrected discrepancies in inventory numbers
- Coordinating with Finance, Accounts & Procurement for releasing Invoices, Bills & payments of supplier
- Acknowledging airlines to maintain stock adjustments, transfer notes, cabin loading, In-bound/Out-bound short loading & off-loading details shortages of nil/low/critical stock
- Monitoring outstation activities for smooth operations
- Booked airtickets, hotel and ground transportation to coordinate staff travel
- Successfully completed special project-COPEX to exceed goals of both department and overall organization.
Education
No Degree - Front Office Management
Marchad Institute of Hotel Management
Karnataka ,India 01.2014 - 01.2015
High School Diploma -
Perfect English School
Kerala,India 06.2011 - 07.2013
Skills
Interpersonal SkillsCritical Thinking Skills
Human resources administration
Administration and management
Distribution and warehousing
Staff Management
Material handling
Warehouse safety
Operations management
Stock counts
Office administration
Process optimization
Documentation and control
Travel planning
Workflow planning
Supply Chain Management
International purchasing
Storage procedures
Warehousing functions
Shipping and receiving
Inventory audits
Forecasting skills
Inventory monitoring
Public Relations
Software
MICROSOFT
SOCIAL MEDIA
ROSTIMA
Certification
Food safety & HSE Training
Interests
FOOTBALL
CRICKET
VOLUNTEERING
SWIMMING
Additional Information
Date of Birth: 17-02-1995
Marital status: Single
Nationality: Indian
Passport no: L6727130
Timeline
Senior Officer Admin & Government Relations
Al KHAEEJ STEEL INDUSTRIES L.L.C
04.2021 - Current
ADMIN-STORE INCHARGE
ETIHAD AVIATION GROUP-AIRPORT SERVICES
03.2015 - 03.2021
No Degree - Front Office Management
Marchad Institute of Hotel Management
01.2014 - 01.2015
High School Diploma -
Perfect English School
06.2011 - 07.2013