Hi, I’m
SAILESH VS
Dubai
Summary
Results-driven Administrative and Data Professional with 5+ years of experience in document control, data entry, executive support, and supplier coordination across India and UAE. Proven track record of building efficient systems, reducing retrieval times by 40%, and maintaining 100% compliance on license renewals. Expert in Excel, Google Workspace, and AI-powered automation tools. Self-starter with experience onboarding online sales platforms and managing supplier networks. Seeking a remote role where precision, ownership, and process improvement are valued.
Overview
6
years of professional experience
Work History
Allday retailDubai
Administrative Operations Coordinator / Executive Support
2023.08 - Current (2 education.years_Label & 10 education.months_Label)
Job overview
- Serve as the central coordination point for document control, contract administration, and C-level executive support in a high-growth retail environment. Report directly to the CEO and collaborate with finance, operations, and legal teams.
- Document Control & Contract Administration: Manage the complete lifecycle of 500+ business-critical documents including contracts, leases, and compliance certificates. Established a centralized digital repository reducing document retrieval time by 40% and ensuring 100% audit readiness.
- Executive Support: Draft and manage sensitive correspondence on behalf of the CEO with vendors, landlords, and international partners. Coordinate complex calendars, prepare meeting agendas, document minutes, and track action items to completion.
- Compliance & Licensing: Maintain 100% on-time renewal rate for trade licenses and permits across multiple retail locations through proactive tracking and documentation. Prepare compliance packages for internal and external audits.
- Vendor & Financial Coordination: Collect and compare vendor quotations, support annual reviews, and verify invoices against contracts before approval. Maintain supplier files and track payment schedules in coordination with finance.
- Process Improvement: Implemented standardized file naming conventions and version control protocols, eliminating document duplication across cross-functional teams. Developed advanced Excel trackers for lease expirations, payments, and project deadlines.
- Team Support: Serve as a communication bridge between executives and remote teams. Support new hire onboarding by coordinating logins, access, and orientation checklists.
- Supported UAE's fastest-growing convenience chain by enhancing operational efficiency
Loyal World MarketMysore
Data Entry Specialist & Document Controller
2021.06 - 2023.07 (2 education.years_Label & 1 education.month_Label)
Job overview
- Managed data entry, document control, and supplier coordination for the city's largest retail operation, supporting daily inventory and procurement functions.
- Processed and maintained inventory data for 5,000+ SKUs, ensuring 99% accuracy in stock records and supporting seamless daily operations.
- Managed documentation for 200+ active suppliers, including contracts, purchase orders, and delivery challans, reducing documentation errors by 25% through systematic filing.
- Coordinated with suppliers to ensure timely deliveries and resolved discrepancies in invoices and purchase orders, improving on-time delivery rates by 15%.
- Created and maintained Excel trackers for vendor payments, contract expirations, and compliance documents, enabling proactive deadline management.
- Assisted in month-end inventory audits, reconciling physical stock with system records and flagging discrepancies for management action.
- Largest Retailer in Mysore
Rev.comRemote
Transcriptionist / Data Entry (Remote)
2020.03 - 2021.04 (1 education.year_Label & 1 education.month_Label)
Job overview
- Provided high-accuracy transcription and data entry services for diverse clients, working independently in a fast-paced, deadline-driven remote environment.
- Completed 500+ transcription projects with 99% accuracy rate, consistently meeting or exceeding client deadlines.
- Developed ability to understand and process diverse accents and technical terminology across industries including legal, medical, and academic content.
- Maintained 80+ WPM typing speed while ensuring strict adherence to client style guides and formatting requirements.
- Earned consistent 5-star ratings through attention to detail and reliable turnaround times.
Beam General TradingIndia
Sales Associate / Online Platform Onboarding
2020.01 - 2021.02 (1 education.year_Label & 1 education.month_Label)
Job overview
- Onboarded company products onto 5+ e-commerce platforms (Amazon, Flipkart, etc.), increasing online visibility and contributing to 30% growth in digital sales within 6 months.
- Identified and contacted 100+ potential B2B clients through cold outreach and market research, successfully converting 15 new wholesale accounts.
- Managed client relationships from initial contact to sale, ensuring timely delivery and follow-up to secure repeat business.
- Managed sales and platform onboarding for electronic accessory supplier, identifying B2B clients and enhancing online presence.
- Maintained client databases and sales trackers, providing weekly reports to management on leads, conversions, and revenue.
- Electronic Accessory Supply
Education
ML Institute
AI Tools & Business Automation Basics
2024-01
Indira Gandhi National Open UniversityIndia
Bachelor of Business Administration (BBA) from Retail
2020-01
St. Joseph's Central SchoolIndia
High School Diploma
2014-01
Skills
- Administrative & Executive Support
- Executive Calendar & Email Management
- Meeting Coordination & Minutes
- Data & Document Management
- Document Control & Versioning
- Document management
- Meeting coordination
- Invoice Processing & Tracking
- Vendor coordination
- Microsoft 365
- Adobe Acrobat Pro
- Notion
- Zoom
- AI Tools
- Onboarding & Training Support
- E-commerce/Retail Platforms
- Cross-Functional Communication
Accomplishments
- Established a centralized digital repository for 500+ critical documents.
- Maintained 100% on-time renewal rate for trade licenses and permits.
- Implemented version control protocols that eliminated document duplication.
- Onboarded products onto 5+ e-commerce platforms, contributing to 30% growth in digital sales.
Timeline
Administrative Operations Coordinator / Executive Support
Allday retail
2023.08 - Current (2 education.years_Label & 10 education.months_Label)
Data Entry Specialist & Document Controller
Loyal World Market
2021.06 - 2023.07 (2 education.years_Label & 1 education.month_Label)
Transcriptionist / Data Entry (Remote)
Rev.com
2020.03 - 2021.04 (1 education.year_Label & 1 education.month_Label)
Sales Associate / Online Platform Onboarding
Beam General Trading
2020.01 - 2021.02 (1 education.year_Label & 1 education.month_Label)
ML Institute
AI Tools & Business Automation Basics
Indira Gandhi National Open University
Bachelor of Business Administration (BBA) from Retail
St. Joseph's Central School
High School Diploma
Availability Additional Information
Immediately available for full-time remote roles (40+ hours/week), Experienced supporting global teams; available for overlap with North American (EST/PST) and European (GMT/CET) time zones, Dedicated home office with high-speed internet, dual monitors, backup power, and noise-canceling headset, English (Fluent), 80+ WPM with 99% accuracy
Core Skills
Data Entry (80+ WPM), Document Control & Versioning, Compliance Tracking & Audit Prep, Invoice Processing & Tracking, Executive Calendar & Email Management, Meeting Coordination & Minutes, Contract & Lease Administration, Onboarding & Training Support, Microsoft 365 (Excel Advanced, Word, Outlook), Google Workspace (Sheets, Drive, Calendar), Adobe Acrobat Pro, Notion, Slack, Zoom, AI Tools (ChatGPT, Automation Basics), E-commerce/Retail Platforms, Vendor & Supplier Coordination