SAJEENA BANU

Manpower Planning and Budgeting:

Budget Development : Developed annual workforce budgets, forecasting salaries and accruals based on agreed plans, and presented these for management review and approval.

Workforce Plan Preparation : Prepared and submitted comprehensive monthly and annual workforce plans to all business entities, coordinating with department heads to initiate the workforce planning process.

Consolidation and Review : Consolidated annual workforce plan requirements accurately, ensuring error-free documentation for effective management review.

Amendments and Updates : Processed amendments to workforce plans and budgets to accommodate emerging needs, ensuring continuous and up-to-date workforce planning.

HR Policies & Procedures Manual Updating & Publishing:

Alignment with Business Strategy and Legal Compliance : Aligned HR strategies and initiatives with business strategy and UAE labor laws.

Policy Development and Adherence : Developed, updated, and ensured adherence to HR policies based on company values and regulatory changes.

Policy Communication and Compliance : Updated and communicated changes in the HR Policy Manual effectively to ensure policy accuracy and compliance.

Authority Matrix Revision : Revised the Authority Matrix in line with HR policy changes and communicated authority guidelines.

Administration of HR Management Information and Analytical Reports:

Monthly HR Management Reports: Prepared and submitted accurate monthly HR management reports, including those for the Board of Directors, Finance, Accounts, and Manpower movement, to support informed decision-making.

Compliance Reporting : Submitted required reports to government entities such as Tanmia and the Ministry of Social Affairs/Economics/HR & Emiratisation to ensure compliance with legal requirements.

Transition to System-Supported Processes : Facilitated the transition from manual to system-supported processes across all HR activities.

Workforce Cost Reporting : Generated workforce actual cost reports based on actual transactions in coordination with section heads.

HR Systems Enhancement:

Collaboration for System Improvement : Actively collaborated with internal and outsourced development partners to enhance identified areas of the HR system and planning.

Support for KPI Achievement : Supported the HR department in achieving section KPIs through active involvement and execution of assigned duties.

Employee Handbook Updating & Publishing

Policy and Procedure Updates : Maintained and updated the Employee Handbook to reflect current policies, procedures, and regulatory requirements.

Additional Responsibilities:

Revised Company Compensation Package : Utilized Hay methodology to redesign and enhance the company's compensation package, ensuring alignment with industry standards and organizational objectives.

Benefits Design : Developed comprehensive benefits structures utilizing Hay methodology, incorporating HR forms and detailed job descriptions. Organizational Structure Development: Developed organization structures for all departments.

Performance Management Support : Supported performance management processes.

Learning and Development Engagement : Actively engaged in learning, development, and knowledge sharing.

Task Completion : Completed additional tasks assigned by superiors and reporting heads.

Strategic HR Leadership:

Collaborate with business leaders to understand organizational goals and develop HR strategies aligned with business objectives.

Provide strategic guidance and support in areas such as workforce planning, talent management, and organizational development.

Employee Relations and Engagement:

Serve as a primary point of contact for employee relations issues, providing guidance and resolution strategies.

Foster a positive work environment through effective employee engagement initiatives and conflict resolution.

Talent Acquisition and Management:

Oversee end-to-end recruitment processes, from sourcing and screening candidates to facilitating endorsements to requesting departments."

Partner with hiring managers to ensure effective talent acquisition processes that meet business needs.

Performance Management and Development:

Support performance management processes, including goal setting, performance reviews, and development planning.

Identify training and development needs and collaborate with stakeholders to implement effective learning programs.

Compensation and Benefits Administration:

Administer compensation and benefits programs, ensuring compliance with policies and regulatory requirements.

Support payroll activities, including resolving issues, processing changes, and maintaining accurate records.

HR Policy and Compliance:

Interpret and enforce HR policies and procedures in accordance with organizational values and legal requirements.

Administer HR programs and initiatives to support policy implementation and employee adherence.

HR Reporting and Analysis:

Prepare and analyze HR metrics and reports to monitor effectiveness and identify areas for improvement.

Provide data-driven insights to support business decisions and strategic planning.

Manpower Planning and Budgeting

Staffing Needs Determination : Determined staffing needs for each department, regularly reviewing and updating plans on a weekly basis.

HR Budget Management : Managed accounting procedures related to HR activities, including preparation of short and long-term HR budgets.

Recruitment

Talent Acquisition Management : Identified suitable search and selection channels and managed the process of attracting and assessing talent.

Interviewing and Selection : Conducted interviews for senior, middle, and junior level positions, ensuring the selection of top candidates.

Pre-Recruitment and Orientation : Orchestrated pre-recruitment processes and new hire orientation.

Job Analysis and Evaluation

Job Description Development : Collaborated with department heads to develop, review, and update job descriptions.

Performance Evaluation Systems : Designed productivity-linked performance evaluation systems and incentive frameworks in coordination with senior management.

Performance Appraisal

Conducting Reviews : Conducted performance reviews for confirmation and yearly appraisals.

Training and Development

Career Enhancement Programs : Developed career enhancement programs for staff at all levels, focusing on skills development.

Research and Advertisement

Effective Channel Research : Researched effective channels to meet manpower requirements.

Advertisement Drafting : Assisted in drafting advertisements for vacancies in collaboration with HR Manager, department heads, and line managers, ensuring all positions were appropriately advertised.