Sajid Hassan

Planning and managing logistics ,Import-Export operations , Inventory Management ,transportation and customer services.

Expediting and Logistics Planning:

• Follow up with the suppliers for the timely ship of the materials and provide feedback to the customer/buyers in case of any expected delays to enable prompt corrective actions.
• Based on the information provided by the purchasing function, prepare schedules and coordinate with suppliers to arrange for delivery of supplies or parts by making appropriate arrangements to ensure timely and accurate delivery of materials as per the planned schedules.
• Implement contingency plans, in case of shipment delays, to ensure the customer production operation schedules are note disrupted due to material unavailability.
• Supervises Import/Export related activities and requirement for smooth execution of order replenishment process (customs clearance, road, air & sea international transportation booking, etc.) be it outsourced or in-house.
• Communicate and collaborate regularly and consistently with all the other areas involved in the Supply Chain end-to-end process (i.e., Supply Planners, Import Clearing Officers, Suppliers, Regulatory, Shipping lines, Globe, Finance) on IMS elated matters.

Documentation:

• Based on the shipment schedules, arrange and submit all relevant documentation required by the local authorities prior to arrival of the shipment to ensure adherence to the regulatory requirements as well as timely shipment clearance.
• Maintain and obtain relevant documents such as Copy of Purchase order, Customs Bill of entry, shipping bill, Delivery order, Bill of lading / Air way bill, Delivery note etc. to track and facilitate the shipment delivery process.
• Creation of Inbound shipment in Tally. ERP system.

Order Receipt

• Monitor the receipt of all shipment received by the 3PL warehouse to facilitate tracking and safe receipt of all order/shipment.
• Follow-up with 3PL warehouse to ensure that shipment received are as per specifications and are in non-damaged state in order to take corrective actions or clear supplier invoice in coordination with the finance.
• Follow up with suppliers on any consequent actions such as replacement or rejection of the goods.

Inventory Management:

• Manage Inventory Levels at stock location to ensure sufficient stock to meet customer requirements. Support finance with month end stock transfers/ reconciliation.
• Post Inventory transactions on Tally. ERP system when required to do so.
• Reduction on documentation lead time and requirements by conducting process mapping with suppliers. Lean methodology with suppliers for TDC savings and zero demurrage.
• Ensure monthly adherence to functional health checks and periodic review of General Shipping Instructions (GSI) for better management of risk and opportunities.
• Performs order management activity for Agents order (depends on the Category of assignment). Supervises and monitor 3PL IMS Control Tower day-to-day task and initiate regular reviews and alignment.

Internal Coordination:

• Follow up with customer to ensure desired logistics objectives, priorities and schedules are met and communicated to management.
• Liaise with finance and make sure that no payments are held back that might hamper company image in the market and adversely impact company relationship with the suppliers.
• Monitor on-time and safe delivery of all goods by taking in the feedback of all concerned functions and setting up action plan to manage unforeseen challenges.

Filing and System Updating:

• Update all files and systems accurately to ensure constant availability of information on systems at all the times.

Policies, Processes, Systems & Procedures:

• Adhere to all relevant organizational and departmental policies, and instructions so that work is carried out to the required standard and in a consistent manner.

• Supervising logistics, warehouse, transportation, and customer services.
• Responsible to appoint freight forward for Import-export shipment.
• Develop freight partners to Reduce freight cost on an ongoing basis.
• Arranging freight shipments utilizing various modes of transport throughout GCC countries and internationally.
• Selecting carriers and negotiating contracts and rates.
• Planning and monitoring inbound and outgoing deliveries.
• Ensure that documentation is done relating to import and export shipment.
• Ensure that customers satisfaction throughout the flow of order processing
• Promptly dealing with any complaints raised and arrange returns, disposing etc..
• Resolved shipping discrepancies by coordinating customer and courier communications.
• To review blocked and out-standing orders regular basis and action whenever possible.
• Led third-party vendors in achieving delivery time and cost targets.
• Supporting improvement of the order fulfillment process by raising issues and contributing suggestions at Team and Department meetings.
• Kept corporate departments and customers updated on critical shipments.
• Experience of logistics software (ERP)
• Excellent communication and customer service skills
• Worked well in a team setting, providing support and guidance.
• Self-motivated, with a strong sense of personal responsibility.
• Managed time efficiently in order to complete all tasks within deadlines.

• Reviewed order data to verify transactions and shipping dates.
• Organized warehouse space and planned layouts to allow for maximum storage capabilities.
• Collaborated with shipping department staff to facilitate smooth materials returns to correct vendors.
• Handled high-volume paperwork and collaborated with administrators to resolve invoicing and shipping problems.
• Collaborated with other supervisors to maintain smooth inter-departmental communication and operations.
• Coordinated driver dispatch to accomplish daily delivery requirements.
• Documented shipment receiving information in [Software].
• Processed orders by due dates to enable on-time delivery to customers.
• Verified transactions, product orders and shipping dates and entered information into databases and reports.
• Planned and supervised shipments from production to end-user and scheduled daily and weekly routes.
• Trained new staff on job duties, company policies, and safety procedures for rapid onboarding.

• Reviewed order data to verify transactions and shipping dates.
• Organized warehouse space and planned layouts to allow for maximum storage capabilities.
• Collaborated with shipping department staff to facilitate smooth materials returns to correct vendors.
• Handled high-volume paperwork and collaborated with administrators to resolve invoicing and shipping problems.
• Negotiated transportation and logistics contracts to reduce shipping costs.
• Resolved shipping discrepancies by coordinating customer and courier communications.
• Trained new staff on job duties, company policies, and safety procedures for rapid onboarding.
• Scheduled shifts and shift changes to accommodate workload and customer needs.