Sali Sulaiman
Abu Dhabi
Summary
Dedicated executive assistant with a proven track record of supporting executives and senior management in fast-paced environments. Exceptional organizational skills and a proactive approach in managing complex calendars, arranging high-stakes meetings, and overseeing travel logistics. Strong problem-solving abilities, excellent interpersonal skills, and a commitment to fostering positive relationships. Committed to supporting executive leadership in achieving strategic goals.
Overview
6
6
years of professional experience
Work History
Executive Assistant - Procurement Assistant
Pyxis Events LLC
Abu Dhabi
06.2023 - Current
- Meeting Coordination & Calendar Management: Organized high-level executive meetings, including preparing agendas, arranging venues, and handling all logistical aspects, resulting in a streamlined meeting process and improved executive productivity.
- Travel Arrangements: Arranged complex travel itineraries for executives, including flights, accommodations, and ground transportation, ensuring all travel plans were executed smoothly and on budget.
- Document Preparation: Drafted and proofread correspondence, reports with attention to detail, contributing to the clarity and professionalism of executive communications.
- Expense Management: Processed and tracked expense reports, managed departmental budgets, and coordinated with finance to ensure timely reimbursement and accurate record-keeping.
- Team Coordination: Assisted in coordinating between departments and facilitating inter-departmental communications, contributing to a more cohesive and productive office environment.
- Organizational Development: Assisted in the development and implementation of office policies and procedures, contributing to a more organized and efficient administrative environment.
- Office Coordination: Oversaw daily office operations, including managing phone systems, handling correspondence, and maintaining office supplies, ensuring a smoothly functioning work environment.
- Confidential Handling: Managed sensitive and confidential information with discretion, including executive correspondence and internal documents, maintaining high levels of trust and integrity.
- Recruitment Support: Assisted in the recruitment process by posting job advertisements, screening resumes, and coordinating interview schedules, contributing to a streamlined hiring process & preparing the needed on boarding documents.
- Employee Records Management: Maintained and updated employee records, including personal information, ensuring data accuracy and confidentiality.
- Payroll Assistance: Supported payroll processing by collecting and verifying timekeeping records, assisting with payroll data entry.
- Supplier Management: Assisted in managing supplier relationships by evaluating and selecting vendors, negotiating terms, and ensuring compliance with contractual agreements.
- Purchase Orders: Processed and tracked purchase orders from initiation to delivery, ensuring timely and accurate fulfillment of orders.
- Sourcing: Assisted in sourcing new products and services by researching potential suppliers, obtaining quotes, and evaluating product specifications to meet organizational needs.
- Contract Administration: Supported the administration of procurement contracts, including drafting and reviewing agreements, and ensuring all terms and conditions were met.
- Cross-Departmental Coordination: Collaborated with various departments to understand their procurement needs and ensure timely delivery of goods and services.
Executive Administrative Assistant
ZMS Companies Management - POM Holding
Abu Dhabi
06.2022 - 06.2023
- Office & supply Management: Managed office supplies and equipment, including inventory control, ordering, and vendor management, ensuring the availability of necessary resources & tools, and ensuring a clean and organized workspace.
- Facility Management: Manage office facilities, including coordinating with external service providers for maintenance, handling office layout changes, and ensuring compliance with health and safety regulations.
- Personal Task Management: Assisted with personal tasks and errands, including managing personal appointments, organizing family activities, and coordinating with personal service providers.
- File and Records Management: Maintained and organized office files and records, ensuring accurate documentation and efficient retrieval of information.
- Employee Engagement: Organize team-building activities, recognition programs, and employee surveys to boost morale and engagement.
- Policy Implementation: Develop and enforce office policies and procedures, including attendance, dress code, and remote work guidelines, ensuring consistency and adherence among staff.
- Internal & External Communication: Reviewed incoming communications for urgency or importance; prioritized correspondence accordingly for executive review or action&responded to emails and other correspondence to facilitate communication and enhance business processes.
- Managed Office helpers Schedules and Tasks: Coordinated the daily work schedules and task assignments for office helpers, ensuring timely and effective completion of office maintenance, supply management, and logistical support.
Executive Assistant
Zennova Home
Abu Dhabi
01.2021 - 06.2022
- Internal Coordination: Facilitate communication and collaboration between the Director and other departments, ensuring alignment on objectives and timely execution of cross-functional projects.
- Stakeholder Engagement: Engage with internal and external stakeholders, including clients, partners, and team members, to support relationship management and communication efforts.
- Leadership of Confidential Projects: Manage confidential projects and sensitive information, including handling strategic initiatives and maintaining strict confidentiality on high-stakes matters.
- Team Leadership: Supervise and mentor a team of customer service representatives, providing guidance, support, and training to ensure high performance and professional development.
- Complex Issue Resolution: Handle escalated customer complaints and complex service issues, employing problem-solving skills and ensuring prompt, satisfactory resolutions.
Executive Assistant
Al Sham Private University
Syria
03.2019 - 10.2020
- Direct Support: Provide high-level personal assistance to the Dean, managing daily tasks, personal appointments, and ensuring the Dean’s schedule is optimized for maximum efficiency.
- Student and Faculty Interaction: Facilitate interactions between the Dean and students or faculty members, including managing appointments, coordinating meetings, and addressing concerns or issues as they arise.
- Document Preparation: Prepare, review, and manage a variety of documents, including reports, presentations, and academic papers, ensuring accuracy and alignment with the Dean’s objectives and faculty standards.
- Staff Scheduling and Attendance Management: Oversaw and managed the staff attendance and scheduling, ensuring alignment with the Dean’s directives and maintaining accurate records of work hours and absences.
Skills
- Office Software Proficiency
- ERP & Odoo System Proficiency
- Leadership
- Flexibility
- Adaptability
- Proficient Communication skills
- Time Management
- Problem-Solving skills
- Confidentiality and Data Protection
- Critical Thinking Skills
- High level of work ethic
Timeline
Executive Assistant - Procurement Assistant
Pyxis Events LLC
06.2023 - Current
Executive Administrative Assistant
ZMS Companies Management - POM Holding
06.2022 - 06.2023
Executive Assistant
Zennova Home
01.2021 - 06.2022
Executive Assistant
Al Sham Private University
03.2019 - 10.2020