Summary
Overview
Work History
Skills
Timeline
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Sali Sulaiman

Sali Sulaiman

Abu Dhabi

Summary

Dedicated executive assistant with a proven track record of supporting executives and senior management in fast-paced environments. Exceptional organizational skills and a proactive approach in managing complex calendars, arranging high-stakes meetings, and overseeing travel logistics. Strong problem-solving abilities, excellent interpersonal skills, and a commitment to fostering positive relationships. Committed to supporting executive leadership in achieving strategic goals.

Overview

6
6
years of professional experience

Work History

Executive Assistant - Procurement Assistant

Pyxis Events LLC
06.2023 - Current


  • Meeting Coordination & Calendar Management: Organized high-level executive meetings, including preparing agendas, arranging venues, and handling all logistical aspects, resulting in a streamlined meeting process and improved executive productivity.
  • Travel Arrangements: Arranged complex travel itineraries for executives, including flights, accommodations, and ground transportation, ensuring all travel plans were executed smoothly and on budget.
  • Document Preparation: Drafted and proofread correspondence, reports with attention to detail, contributing to the clarity and professionalism of executive communications.
  • Expense Management: Processed and tracked expense reports, managed departmental budgets, and coordinated with finance to ensure timely reimbursement and accurate record-keeping.
  • Team Coordination: Assisted in coordinating between departments and facilitating inter-departmental communications, contributing to a more cohesive and productive office environment.
  • Organizational Development: Assisted in the development and implementation of office policies and procedures, contributing to a more organized and efficient administrative environment.
  • Office Coordination: Oversaw daily office operations, including managing phone systems, handling correspondence, and maintaining office supplies, ensuring a smoothly functioning work environment.
  • Confidential Handling: Managed sensitive and confidential information with discretion, including executive correspondence and internal documents, maintaining high levels of trust and integrity.
  • Recruitment Support: Assisted in the recruitment process by posting job advertisements, screening resumes, and coordinating interview schedules, contributing to a streamlined hiring process & preparing the needed on boarding documents.
  • Employee Records Management: Maintained and updated employee records, including personal information, ensuring data accuracy and confidentiality.
  • Payroll Assistance: Supported payroll processing by collecting and verifying timekeeping records, assisting with payroll data entry.
  • Supplier Management: Assisted in managing supplier relationships by evaluating and selecting vendors, negotiating terms, and ensuring compliance with contractual agreements.
  • Purchase Orders: Processed and tracked purchase orders from initiation to delivery, ensuring timely and accurate fulfillment of orders.
  • Sourcing: Assisted in sourcing new products and services by researching potential suppliers, obtaining quotes, and evaluating product specifications to meet organizational needs.
  • Contract Administration: Supported the administration of procurement contracts, including drafting and reviewing agreements, and ensuring all terms and conditions were met.
  • Cross-Departmental Coordination: Collaborated with various departments to understand their procurement needs and ensure timely delivery of goods and services.

Executive Administrative Assistant

ZMS Companies Management - POM Holding
06.2022 - 06.2023
  • Office & supply Management: Managed office supplies and equipment, including inventory control, ordering, and vendor management, ensuring the availability of necessary resources & tools, and ensuring a clean and organized workspace.
  • Facility Management: Manage office facilities, including coordinating with external service providers for maintenance, handling office layout changes, and ensuring compliance with health and safety regulations.
  • Personal Task Management: Assisted with personal tasks and errands, including managing personal appointments, organizing family activities, and coordinating with personal service providers.
  • File and Records Management: Maintained and organized office files and records, ensuring accurate documentation and efficient retrieval of information.
  • Employee Engagement: Organize team-building activities, recognition programs, and employee surveys to boost morale and engagement.
  • Policy Implementation: Develop and enforce office policies and procedures, including attendance, dress code, and remote work guidelines, ensuring consistency and adherence among staff.
  • Internal & External Communication: Reviewed incoming communications for urgency or importance; prioritized correspondence accordingly for executive review or action&responded to emails and other correspondence to facilitate communication and enhance business processes.
  • Managed Office helpers Schedules and Tasks: Coordinated the daily work schedules and task assignments for office helpers, ensuring timely and effective completion of office maintenance, supply management, and logistical support.


Executive Assistant

Zennova Home
01.2021 - 06.2022
  • Internal Coordination: Facilitate communication and collaboration between the Director and other departments, ensuring alignment on objectives and timely execution of cross-functional projects.
  • Stakeholder Engagement: Engage with internal and external stakeholders, including clients, partners, and team members, to support relationship management and communication efforts.
  • Leadership of Confidential Projects: Manage confidential projects and sensitive information, including handling strategic initiatives and maintaining strict confidentiality on high-stakes matters.
  • Team Leadership: Supervise and mentor a team of customer service representatives, providing guidance, support, and training to ensure high performance and professional development.
  • Complex Issue Resolution: Handle escalated customer complaints and complex service issues, employing problem-solving skills and ensuring prompt, satisfactory resolutions.

Executive Assistant

Al Sham Private University
03.2019 - 10.2020
  • Direct Support: Provide high-level personal assistance to the Dean, managing daily tasks, personal appointments, and ensuring the Dean’s schedule is optimized for maximum efficiency.
  • Student and Faculty Interaction: Facilitate interactions between the Dean and students or faculty members, including managing appointments, coordinating meetings, and addressing concerns or issues as they arise.
  • Document Preparation: Prepare, review, and manage a variety of documents, including reports, presentations, and academic papers, ensuring accuracy and alignment with the Dean’s objectives and faculty standards.
  • Staff Scheduling and Attendance Management: Oversaw and managed the staff attendance and scheduling, ensuring alignment with the Dean’s directives and maintaining accurate records of work hours and absences.

Skills

  • Office Software Proficiency
  • ERP & Odoo System Proficiency
  • Leadership
  • Flexibility
  • Adaptability
  • Proficient Communication skills
  • Time Management
  • Problem-Solving skills
  • Confidentiality and Data Protection
  • Critical Thinking Skills
  • High level of work ethic

Timeline

Executive Assistant - Procurement Assistant

Pyxis Events LLC
06.2023 - Current

Executive Administrative Assistant

ZMS Companies Management - POM Holding
06.2022 - 06.2023

Executive Assistant

Zennova Home
01.2021 - 06.2022

Executive Assistant

Al Sham Private University
03.2019 - 10.2020

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Sali Sulaiman