Sali Sulaiman
Abu Dhabi,United Arab Emirates
Summary
Experienced Executive Assistant with a solid background in executive support, procurement coordination, and operational efficiency. Trusted to manage high-level schedules, vendor relationships, and confidential matters with professionalism and precision.
Overview
7
7
years of professional experience
Work history
Executive administration officer
Yosh hospitality
12.2024 - Current
- Oversaw gate pass issuance process ensuring compliance with security protocols.
- Trained junior staff on gate pass procedures fostering a culture of safety and compliance.
- Entered data accurately into company systems; maintained up-to-date records.
- Monitored system performance and reported discrepancies to ensure operational efficiency.
- Optimised space utilisation by rearranging office layouts effectively.
- Managed facility operations by ensuring compliance with health and safety regulations.
- Supervised renovation works to ensure timely completion without exceeding budget.
- Streamlined inventory management processes to optimise resource allocation and reduce waste.
Executive Assistant - Procurement Assistant
Pyxis Events LLC
06.2023 - 12.2024
- Organized high-level executive meetings, enhancing productivity through streamlined processes.
- Arranged complex travel itineraries for executives, ensuring smooth execution and budget adherence.
- Processed expense reports and managed departmental budgets, ensuring accurate record-keeping.
- Coordinated inter-departmental communications, fostering a cohesive office environment.
- Assisted in developing office policies, contributing to increased organisational efficiency.
- Oversaw daily operations, managing phone systems and maintaining supplies for operational continuity.
- Assisted in sourcing suppliers and vendors, comparing quotation, and supporting cost-effective purchasing decisions.
- Maintained accurate records of suppliers, contracts, and purchase transactions.
- Maintained employee record and HR databases, ensuring accuracy.
- Assisted in preparing employment contracts, offer letters, and HR correspondence.
- organized employee engagement activities and internal events.
Executive Administrative Assistant
ZMS Companies Management - POM Holding
06.2022 - 06.2023
- Provided comprehensive administrative support to executives, including calendar management and confidential documentation.
- Managed office supplies and equipment, overseeing inventory control, ordering, and vendor relations.
- Streamlined office and facility management, coordinating maintenance, office layouts, and regulatory compliance.
- Maintained organised office files for efficient documentation and retrieval of information.
- Reviewed incoming communications, prioritizing correspondence for executive attention.
- Coordinated daily schedules and tasks for office helpers, ensuring efficient office operations.
- Developed and enforced office policies on attendance, dress code, and remote work guidelines.
Executive Assistant
Zennova Home
01.2021 - 06.2022
- Facilitated communication and collaboration between the CEO and departments to ensure alignment on objectives.
- Engaged with internal and external stakeholders for effective relationship management.
- Supervised and mentored a team of customer service representatives, enhancing performance through guidance.
- Prepared executive presentations, briefing notes, and communication materials for internal and external audience.
- Managed confidential projects while ensuring strict adherence to confidentiality protocols.
Executive Assistant
Al Sham Private University
11.2018 - 10.2020
- Provided high-level personal assistance to Dean, optimising daily tasks and appointments.
- Facilitated interactions between Dean and students or faculty, managing appointments and addressing issues.
- Prepared and reviewed various documents, ensuring alignment with Dean’s objectives and standards.
- Oversaw staff attendance and scheduling, maintaining accurate records of work hours and absences.
Skills
- Executive & Administrative Support
- Expertise in ERP and Odoo systems
- Procurement & Vendor management
- Recruitment & HR support
- Office & Facility Management
- Hospitality customer service
Timeline
Executive administration officer
Yosh hospitality
12.2024 - Current
Executive Assistant - Procurement Assistant
Pyxis Events LLC
06.2023 - 12.2024
Executive Administrative Assistant
ZMS Companies Management - POM Holding
06.2022 - 06.2023
Executive Assistant
Zennova Home
01.2021 - 06.2022
Executive Assistant
Al Sham Private University
11.2018 - 10.2020