Sana Mariam
HR Executive/Executive Secretary
Dubai
Summary
HR-Executive/Secretary & Office Coordinator Professional Summary: Professional HR with Exceptional experience in Administration and Secretarial responsibilities. Expert in recruiting, calculating Payroll compensation & benefits & ensuring regulatory and compliance as an HR Executive. Proficient in demonstrating skills, managing records, and confidentiality.
Overview
14
14
years of professional experience
6
6
years of post-secondary education
Work History
HR Executive/Executive Secretary
Alif Medical Surgical
Dubai
01.2022 - Current
- Manage end-to-end recruitment processes, including job postings, screening, interviewing, and onboarding of new hires
- Planning and designing employees’ allowances and benefit packages.
- Design and implement company policies that promotes a healthy environment
- Preparing job offer emails and employment offer contracts
- Assist in payroll processing and ensure timely and accurate salary disbursement.
- Renewal handling and updating companies documents.
- Handle employee relations matters, including grievances and disciplinary actions
- Dispute settlement According to the labor laws a company policy
- Maintain accurate personnel records, including employee contracts, attendance, leave records and performance evaluations
- Drafting & updating HR Related documents
- Executing the employee's annual review procedures
- Acting as the point of contact among executives, employees, clients, and other external partners
- Managing calendar for office events, schedules and revising it as necessary
- Organize and maintain files and databases in a confidential manner.
- Assisting CEO maintains his calender. In align to day to day meetings and schedules.
- Arrangement of Local and international Travel Inc; Visa Processing, Hotel transfers, Air Tickets and stays for CEO and staff.
- Organize and coordinate meetings and conference and keeping notes. (Minutes of the meeting)
- Responsible for arranging company Events & Gathering. (the Venue, Theme Decor, Food, Parking and all other necessary arrangements).
- In charge of social media campaigns & managing the company’s Social Media accounts.
- Expert in finding the best vendor for office-related services, sourcing, negotiation, contract management, and supplier relationship management
- Monitoring inventory and determining supply needs.
- Reviews and processes purchase orders
- Responsible for tracking shipments, invoicing & Payments.
Sales and Marketing Executive
ETISALAT
Dubai
08.2019 - 12.2021
- Marketing and Sale Etisalat Products & services
- Developing advertising and marketing strategies and materials for the company
- Developing social media marketing strategies to help the company and increase
- Sales
- Managing the creation of marketing materials, collateral, and sales support tools
- Managing a team of marketing communications specialists in carrying out a marketing plan.
- Created and implemented effective marketing and sales strategies to increase customer engagement and revenue.
- Managed sales promotions and marketing strategies on major social media sites.
- Developed value-added campaigns and executed technical solutions to streamline and improve marketing efficiencies.
- Identified weaknesses in existing marketing campaigns to develop pragmatic solutions within budgetary constraints.
HR Assistant
Desert Spring Tourism
Dubai
05.2017 - 07.2019
- Partnered with management team to coordinate on-boarding and off-boarding processes.
- Reviewed and screened applicant resumes to identify qualified candidates.
- Performed internal and external audits and research and administrative reviews of programs and plans to support HR administration.
- Oversaw and managed hiring process and assisted human resources.
- Coordinated and set up meeting materials, presentations and audiovisual systems.
- Monitored employee attendance and performance to verify punctuality and absences, addressing issues in accordance with company policies and procedures.
- Coordinated employee training programs to improve productivity and performance.
- Processed employee termination paperwork at direction of supervisory staff.
- Administered compensation, benefits, and performance management systems at direction of supervisor.
- Any other task directed by the manager to achieve common goal.
Office Coordinator/ Event Planner- Asia Pacific
International Movement of Catholic Students (IMCS)- Manila (Philippines)
10.2013 - 03.2016
- Maintained office supplies inventory by checking stock and ordering new supplies.
- Managed office activities by maintaining communication between clients, tracking records, and filing all documents.
- Answered and managed incoming and outgoing calls while recording accurate messages for distribution to office staff.
- Interacted with customers by phone, email, or in-person to provide information.
- Tracked records, filed documents and maintained communication between clients to manage office activities.
- Provided clerical support, addressing routine, and special requirements.
- Supported HR by completing new hire orientation, incident reports and benefits paperwork on behalf of office employees.
- Organized team workload and prioritized tasks to streamline office functions in deadline-driven environment.
- Enhanced office staff customer relations strategies to improve interactions and reduce complaints.
- Oversaw accurate and efficient database management and digital file storage to support operational and recordkeeping requirements.
- Increased team productivity by reorganizing office supplies and protocols.
- Evaluated employee records and productivity and submitted evaluation reports.
Project Manager (Livelihood Food and Security Prog
Caritas Pakistan (Lahore)
Lahore
11.2009 - 08.2013
- Met project deadlines without sacrificing build quality or workplace safety.
- Planned, designed, and scheduled phases for large projects.
- Achieved project deadlines by coordinating with contractors to manage performance.
- Developed and initiated projects, managed costs, and monitored performance.
- Provided detailed project status updates to stakeholders and executive management.
- Drafted project reports to identify successful outcomes, insights and future recommendations.
- Monitored project performance to identify areas of improvement and make adjustments.
- Developed and implemented strategic project plans to meet business objectives.
- Coordinated with cross-functional teams to resolve project issues and mitigate risks.
- Coordinated material procurement and required services for projects within budget requirements.
- Monitored project progress, identified risks and took corrective action as needed.
Education
Bachelor of Arts - Sociology
University of The Punjab
Lahore Pakistan 09.2005 - 06.2009
High School Diploma -
Govt. Degree College
06.2003 - 09.2005
Skills
Human resources team leadership
Staff recruitment
Employee retention
Training and mentoring
Wages and salary
Accomplishments
Best Performance Award by Current Employee in 2023.
Online Marketing & VSAAS July 2020 by Etisalat
Promotion at work in the Philippines after completion of the Project with Caritas International.
Additional Information
- UAE Driving License (In Process)
Traveling
I have traveled 5 countries and have earned in multiple currencies.
Personal information
- Date of birth : June 14, 1987
- Identification number: 784-1987-7490-9
- Current complete address: Marina- Dubai
Timeline
HR Executive/Executive Secretary
Alif Medical Surgical
01.2022 - Current
Sales and Marketing Executive
ETISALAT
08.2019 - 12.2021
HR Assistant
Desert Spring Tourism
05.2017 - 07.2019
Office Coordinator/ Event Planner- Asia Pacific
International Movement of Catholic Students (IMCS)- Manila (Philippines)
10.2013 - 03.2016
Project Manager (Livelihood Food and Security Prog
Caritas Pakistan (Lahore)
11.2009 - 08.2013
Bachelor of Arts - Sociology
University of The Punjab
09.2005 - 06.2009
High School Diploma -
Govt. Degree College
06.2003 - 09.2005