Sania Arshad

• Assisted in planning & conducting financial, operational and compliance audits of manufacturing, trading and service providing entities of the company.
• Assessed risks & selected audit population to analyze data pertaining to below processes against designed controls to identify any weaknesses.

> Plan to Perform process.

> Order to Cash process (O2C)

> Procure to Pay process (P2P)

> Acquire to Hire process (Fixed Assets)

> Hire to Retire process (HR Function)

> Inventory Management

> Treasury Function

> Record to Report process

• Presented results of audits to department head & senior management.
• Conducted ISO 2015 internal audits with Management Representative (MR) support.
• Proposed recommendations to strengthen controls & mitigate risks & identify opportunities.
• Get divisional/entities' heads responses to audit findings
• Prepared working papers and supporting documentation for audit findings.
• Assisted in drafting final audit reports.
• Assisted in conducting ad hoc audit assignments.

Achievements:

• Independently conducted Audit of two of Trading and Logistic divisions and presented the findings to the Chairman.

• Execute end-to-end onboarding process and complete all of the steps necessary to ensure that proper on-boarding, information-sharing, and clients support standards are met.
• Effectively communicate on-boarding procedures, detail and status to candidates, recruiter, and hiring managers.
• Negotiate remuneration package with the selected candidates & prepare Offer Letters accordingly.
• Ensure proper joining dates are confirmed with the candidate and communicated respective to BU after final selection.
• Ensure that all personnel documentation is received such as attested education transcripts, conduct certificates, personal information form, etc.
• Conduct and coordinates appropriate candidate reference checks and pre-employment background verification with external vendors.
• Handle relocation processing for applicable candidates including vendor billing and expense management.
• Assist in employment visa application process of candidates.
• Maintain new hire records and provide ad hoc MIS reports.
• Prepare quarterly recruitment cost reports.
• Verify invoices from consultants and submit to finance for processing payments.

• Review invoices & recommend posting to relevant heads of account.
• Ensuring completeness of GL/ AP & AR books by end of every month.
• Prepare, analyze & report Income Statements, Statement of Financial Position & Cash Flow Statements Division-wise for 23 divisions on monthly basis.
• Review monthly Bank Reconciliation.
• Prepare & analyse Budget for each division.
• Prepare ad hoc MIS Reports.
• Co-ordinate with various departments to ensure receipt of information by cut-off date & verification of the same.
• Assisting both Internal Auditors & External Auditors in carrying out Audit efficiently by solving their queries and providing them with the requested information .

• Handled accounts of retail boutique upto finalization of statements.
• Posting monthly accrual & prepaid entries & other GL adjusting entries in SAP.
• Reviewing & clearing bank sub-GLs in SAP on daily basis.
• Process payroll of boutique employees using HCMS payroll software & process payments via WPS.
• Posting payroll related entries such as Salaries, advance, deductions, commissions, bonus & expense claims in SAP.
• Process local & foreign vendor invoices & payments via payment run & manual posting in SAP.
• Post & process inter-company payments & raise Debit notes & post entries in inter-company customer account for payments receivable.
• Reconcile sales & purchases with STAR interface.
• Create, maintain & reconcile vendor accounts in SAP.
• Upload Bank Statements in SAP & prepare monthly Bank Reconciliation.
• Create & maintain Fixed Assets in SAP.- Run Monthly Depreciation in SAP.
• Prepare Fixed Assets, Prepaid & Accrual schedule monthly.
• Fixed Asset accounting i.e. creation & maintenance of Asset accounts & running monthly depreciation run in SAP.
• Booking receipts & refunds to customers.
• Handling Petty Cash i.e. prepare petty cash vouchers, post petty cash transactions in SAP & issue cash cheques.
• Assisting Auditors in carrying out Audit efficiently by solving their queries and providing them with the requested information .

Third Party Payments:

• Ensuring necessary approvals compliance as per company policy before processing payments.
• Processing payments related to Local & Foreign vendors in SAP
• Posting and processing payments for non-LPO based vendor invoices related to Manpower supply, Petty Cash Reimbursements, Rents, Utilities, Maintenance & Cleaning, etc in SAP
• Processing Employees payments related to Business Travel advances/settlements, End of Service Benefits, Joining & Relocation Advances, HRA & Accommodation Rental payments.
• Receive Local & Foreign LPO based invoices for invoice verification and payment.
• Processing Local & Foreign Down-payment requests.
• Reviewing Qatar invoices for With-holding Tax application & posting Tax entries in the system where applicable.
• Review cheques and cancel stale cheques (cheques of 6 months unclaimed status).
• Review & clear One-Time Vendor & Employee Advances on monthly basis.
• Segregates and send signed cheques of employees and other requested vendor cheques to respective SBU's.

Reports:

• Clearing Vendor Down Payments & preparing Vendor Down Payment Report on monthly basis and highlighting and reporting pending issues to Finance Manager and to operation department.
• Download the report of Local Vendors with Debit Balance and send the report to respective SBUs, Financial Controllers for clearing after agreeing with SBU's on monthly basis.
• Reviewing & sending weekly Cash Flow Report to respective entities Financial Controllers.
• Preparing monthly Vendor Reconciliation reports for Finance Manager's review.

Inter Company Suppliers:

• Making payments using SAP to inter-company suppliers.
• Ensuring necessary approvals compliance as per company policy before processing payments.
• Business Partner creation & maintenance.
• Vendor & Customer Account creation & maintenance.

Reports:

• Reconciling their monthly balances in accounts.

Bank Reconciliation:

• Monitoring and ensuring preparation of Reconciliation Statements for reconciling Cash & Bank balances involving active coordination with respective authorities.
• Sending the Updated Bank Statements daily to Inter-company Suppliers.

Month-end GL Entries:

• Posting Accrual & Revenue related month end entries.
• Preparing monthly GL Schedules.
• Asset Accounting & Assets creations & maintenance in the system.
• Preparing monthly Asset Schedules & running monthly Depreciation for respective SBUs.
• Assisting in monthly Business Consolidation Financial reports.
• Assisting in quarterly Financial Forecasts Reports.

• Assisting in performing External Audits for clients.
• Implementing detailed audit work for each scheduled audit using the most efficient and effective audit techniques & procedures applicable to specific risk categories, within the broad audit program framework specified by the Regional Audit Partner so that the audit objectives are achieved and the risks identified are addressed.
• Assisting in the review of status and existence of internal controls in the audit areas by using Updated process/control maps with relevant data, prepared and placed in the IA permanent file and through compliance tests and transactions checks.
• Performing arithmetical checks of the financial data with the objective to identify any material errors, and verifying the supporting documents like bills, invoices, etc against the provided financial data.
• Collecting, compiling and annotating relevant and competent audit evidence in support of audit findings, properly documented and indexed/cross-referenced working papers which support the audit field work, observations and conclusions.