Sanjay Nambiar Adayilliam
Dubai,UAE
Summary
Accomplished professional with extensive expertise in administration and logistics management, cost and supplier management, and insurance and contract management. Proven track record in logistics coordination, supply chain management, and export/import compliance. Adept at event coordination, IT and software management, vendor negotiation, financial management, legal compliance, market research, data analysis, team leadership, and coordination.
Overview
18
18
years of professional experience
Work History
Manager - Administration & Logistics
LPFLEX International FZE
, UAE
01.2017 - 03.2025
- Permissions & Licensing Management: Successfully managed the process of obtaining necessary permissions from local authorities, including Police, Civil Defense, and Air Traffic Control, ensuring smooth project execution
- Responsible for the timely renewal of company licenses and contracts for continuous operations
- Cost & Supplier Management: Coordinated with multiple departments to create detailed cost comparison tables to support the Finance department in selecting cost-effective and high-quality suppliers for administrative and logistics functions
- Insurance Management: Oversaw the procurement and renewal of key insurance policies such as Medical, Workman Compensation (with Employer’s Liability), Contractor’s All Risk, Property All Risk, Comprehensive General Liability, Professional Indemnity, Vehicle, and Marine insurance, ensuring company protection
- Accommodation & Fleet Management: Managed accommodation for workers and staff with weekly inspections to ensure high-quality standards
- Managed the fleet, conducting regular vehicle checks, coordinating vehicle branding, and ensuring timely repairs, services, and renewals
- Logistics Coordination: Ensured efficient and timely transportation of goods and services, collaborating with third-party logistics companies to optimize costs and delivery timelines
- Export & Import Documentation: Prepared and submitted required export/import documentation in compliance with local laws and customs regulations
- Worked with third-party certifying agencies (e.g., Bureau Veritas, SGC) to secure necessary certificates for shipments
- Logistics Quotations & Duty Exemptions: Sourced the best quotes for logistics services for exports and imports, ensuring accurate HS code classifications with Dubai Customs
- Applied for duty exemptions where necessary
- Event Coordination & Dubai Chamber Liaison: Coordinated with the Dubai Chamber of Commerce and other regulatory bodies
- Managed company participation in events, ensuring smooth operations and full compliance with event requirements, with a focus on the successful coordination of the Blood Donation campaign in collaboration with the Dubai Health Authority (DHA), Medical Campaign in Collaboration with Aster Group.
- IT & Software Management: Coordinated with outsourced IT technicians for server configuration, email setups, software renewals, and ensured that all licenses, antivirus programs, and office packages were up-to-date
- Contract & Legal Compliance: Worked closely with the legal team to review contracts and ensure compliance with organizational and legal requirements
Executive - Administration & Logistics
LPFLEX International FZE
Dubai, UAE
01.2012 - 12.2016
- Coordinated with Finance department to follow up on and collect customer payments, ensuring smooth cash flow for effective financial management
- Negotiated with suppliers for favarable terms and conditions, ensuring cost-efficiency and benefit alignment with company interests
- Managed timely renewals of contracts and insurance policies, ensuring uninterrupted operations
- Conducted accommodation and fleet inspections and prepared reports to maintain high standards
- Coordinated all logistics and IT activities to ensure smooth operations
- Managed PRO activities for company
- Coordinated with Dubai Chamber of Commerce and other relevant entities
- Managed event participation for company, ensuring successful coordination and execution
Field Staff (Market Research)
A.C. Nielsen
01.2007 - 12.2011
- Company Overview: Market Research Company
- Conducted regular surveys on FMCG products to assess sales, stock volume, and introduce new products to help manufacturers forecast their business plans
- Maintained strong relationships with customers to enhance communication and ensure ongoing market research efforts
- Compiled and prepared detailed quarterly market reports, providing valuable insights into market trends and product performance
- Assisted in data analysis to help businesses make informed decisions for product strategies and market positioning
- Market Research Company
Education
M.Sc. - Information Technology (I.T)
Annamalai University
B.Sc. - Mathematics
University of Calicut
Skills
- Administration & Logistics Management
- Cost & Supplier Management
- Insurance & Contract Management
- Logistics Coordination & Supply Chain Management
- Export/Import Compliance & Documentation
- Event Coordination
- IT & Software Management
- Vendor & Supplier Negotiation
- Financial Management & Cash Flow
- Legal & Contract Compliance
- Market Research & Data Analysis
- Team Leadership & Coordination
Languages
English
Hindi
Malayalam
Personal Information
- Passport Number: N8154247
- Date of birth: 04/05/82
- Nationality: Indian
Affiliations
- Listening to Music Playing the Violin
Timeline
Manager - Administration & Logistics
LPFLEX International FZE
01.2017 - 03.2025
Executive - Administration & Logistics
LPFLEX International FZE
01.2012 - 12.2016
Field Staff (Market Research)
A.C. Nielsen
01.2007 - 12.2011
M.Sc. - Information Technology (I.T)
Annamalai University
B.Sc. - Mathematics
University of Calicut
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