Summary
Overview
Work history
Education
Skills
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Certification
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Personal Information
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Accomplishments
Timeline
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SARFARAZ AHMAD

SARFARAZ AHMAD

Abu Dhbai,UAE

Summary

Seasoned professional with focus on payroll management and compliance. Ensure accurate and timely payroll processing through deep understanding of payroll systems and regulations. Enhance operational efficiency by implementing streamlined processes and providing strategic insights.

Overview

21
21
years of professional experience
4035
4035
years of post-secondary education
1
1
Certification

Work history

Payroll executive

Apex national Catering
Abu Dhabi, UAE
01.2023 - 08.2025
  • Enhanced payroll accuracy by meticulously cross-verifying employee details.
  • Ensuring that all employee data and payroll records are accurate and up to date.
  • Conducted regular data clean-up exercises to maintain the integrity of the database.
  • Processed payrolls every month, improved employee satisfaction.
  • Managing the headcount of approximately 3000 employees, which includes both blue-collar and white-collar workers in ADNOC Offshore and Onshore locations.
  • Managing the entire employee lifecycle, from employee creation to Full and Final (F&F) processing.
  • Processing monthly payrolls, reconciliation of payroll figures with the finance department, ensuring audit compliance.
  • Prepared end-of-year reports, provided insights into payroll trends and anomalies.
  • Process payroll for the employees in the organization.
  • Preparing WPS and SIF for the Payroll Staff.
  • Prepare and process final settlement of separated staff.
  • Maintaining employee leave records, calculating leave balances, and processing leave requests.
  • Maintain employees leave records, Leave calculation/Leave.
  • Preparing deductions for authorized and mandatory deductions, data on hires, terminations, and wage adjustments.
  • Making WPS, and all aspects of payroll processes and maintaining up-to-date payroll records. Calculation local pension.
  • Calculation of hours worked by examination of timecards, time sheets, or electronic media.
  • Verifying time reports, update, compute and maintain up-to-date leave accrual.
  • Processing monthly and hourly payroll to ensure timely and accurate payment for all the employees.
  • Coordinate with Accounts team for opening Bank account.
  • Coordinate with supervisor for New Arrival details.
  • Preparing & dispatching Pay slips for all employees.
  • Solving grievances for labor and Staff related to payroll.
  • Preparing periodic payroll report for reviews by management.
  • Preparing & reporting on monthly MIS, providing staff guidance & procedures related to payroll.
  • Final settlement cross checking with payroll.
  • Chasing for Month Timesheet and Approval Overtime for Payroll.
  • Completing the Leavers application forms for all employees about their arrival dates, departure date, service days and other remarks.
  • Preparing bank Account for New Joiner and updating same in bank File.
  • Demonstrating the ability to handle sensitive and confidential employee information appropriately.
  • Maintained confidentiality of sensitive employee information at all times, fostered an environment of trust and respect.
  • Audited time and attendance records, enhancing payroll accuracy.
  • Updated employee pay information to reflect correct base pay and special entitlements.
  • Managed the integration of new payroll software to boost efficiency.

Payroll and Administration Officer

SK Ecoplant
Fujairah, UAE
06.2021 - 12.2022
  • Process payroll for the employees in the organization.
  • Daily send e-mail to Department Coordinator for OT sheet and Attendance Sheet.
  • Daily update Payroll File.
  • Handled confidential documents discreetly ensuring security at all times.
  • Prepared detailed reports using Microsoft Office tools, aiding strategic planning efforts.
  • Supported HR functions, including new hire orientation and equipment allocation.
  • Review and verify source documents. Calculate and post payroll deductions.
  • Maintains personnel data base regarding salaries.
  • Update payroll records by recording changes including insurance coverage, loan payments, salary increases.
  • Investigate and correct payroll discrepancies and errors.
  • Collecting information on working hours of each employees.
  • End of the month all department Man hours send to PCM Department.
  • Prepare and process End of Service Benefit (EOSB) of employees as per UAE Law.
  • Completing the Leavers application forms for all employees with regard to their arrival dates, departure date, service days and other remarks.
  • Updating All Manpower hours and excess Overtime in Manpower attendance sheet for PCM department.
  • Maintains employee confidence and protects payroll operations by keeping information confidential.
  • Daily Check absentees for Global Staff report from Biometric and send mail to department coordinator for cross check.
  • Organize time cards and process them for billing and payroll.
  • Preparing warning letter based on attendance records.
  • Process new employees, terminations, transfers and promotions.
  • Address and resolve employee's complaints relating to the payroll systems.
  • Preparing social insurance and updating the same.
  • Preparing payment inputting monthly adjustments such as interim payments, arrears, debit note advance and all other necessary amendments during payroll processing.
  • Preparing financial report for accounting and auditing purpose.
  • Updating Schedule of all employee going on leave and returned from leavers in payroll sheet.
  • Prepare Costing for Manpower Supply to Subcontractor.
  • Coordinate with Accounts team for opening Bank account.
  • Coordinate with supervisor for New Arrival details.
  • Preparing & dispatching Pay slips for all employees.
  • Preparing periodic payroll report for reviews by management.
  • Final settlement cross checking with payroll.
  • Updating leavers register, leave application and final exit on monthly basis.
  • Preparation of required MIS reports to management as per prescribed timelines.
  • Updating Master File daily basis and generate Daily/Weekly/Monthly Reports.

Administrator

Al Bawani
Riyadh, Saudi Arabia
12.2019 - 06.2021
  • Assets in loading and unloading of arrival and departure of Light & Heavy Equipment.
  • Make Timecard posting in the dynamic system.
  • Making Equipment Assignment for movement of equipment from site to Site.
  • Making codification and all new arrival equipment's and send Data for Insurance Department.
  • Assert in making TUV Certificate Inspection and Follow up in daily basis and updating data for same.
  • Fixed assert codification in Dynamic for new arrival equipment.
  • Updating mobilization and demobilization in dynamic in their location memo, lending and updating financial dimension.
  • Updating in Dyna rent - Rental order for all Light & Heavy Equipment's.
  • Preparing Monthly Equipment invoice + Updating same for next month in the database.
  • Preparation monthly invoice for Equipment, Diesel consumption, Rigger and Etc.
  • Making & Preparing Annual inventory for all equipment.
  • Updating all above invoices and dispatching to sites & head offices.
  • Prepared detailed reports for streamlined decision-making processes using various software applications proficiently.
  • Improved record keeping system with attention to detail and thoroughness.
  • Enhanced team productivity for better project completion rates through effective schedule management.
  • Resolved minor technical issues swiftly avoiding unnecessary delays in workflow.
  • Collaborated with different departments to maintain positive rapport and smooth workflow.

Administration and Payroll Officer

Joannou & Paraskevaides LLC
Muscat, Oman
06.2016 - 02.2019
  • Company Overview: Projects Handled During these period CARGO FACILITIES at Muscat International Airport (Design and construction of Muscat and Salalah Airport - Oman) MRO FACILITIES at Muscat International Airport (Design and construction of Muscat and Salalah Airport - Oman) Ministry of Transportation and Communications of the Sultanate of Oman, Value - USD 640,000,000
  • Opening the personal file, new employee creation, amendments personal data etc.
  • Maintaining & keeping personal records & file of all employees.
  • Preparing & forwarding personal data sheet & employment history to other branches for employees transferred.
  • Preparing payment enquires for settlement of employees going on Leavers, resignation, termination during the month prior to the processing of the actual payroll at the month end.
  • Prepare and process End of Service Benefit (EOSB) of employees as per Oman Law.
  • Completing the Leavers application forms for all employees with regard to their arrival dates, departure date, service days and other remarks.
  • Preparing social insurance and updating the same.
  • Preparing payment inputting monthly adjustments such as interim payments, arrears, debit note advance and all other necessary amendments during payroll processing.
  • Providing information required by the company auditors in the discharges of their duties.
  • Collecting the staff and tradesman timecard from the timekeeper, scrutinizing, preparing batches. Assisting in the verification processing of the timecard, checking validations and making corrections wherever necessary.
  • Separating and distributing the payroll reports & pay envelopes to the various site cashiers.
  • Checking & filing of employees pay slips, Timecards & Payroll reports.
  • Assist timekeeper to punch timecard on monthly basis with using Correct WPS.
  • Projects Handled During these period CARGO FACILITIES at Muscat International Airport (Design and construction of Muscat and Salalah Airport - Oman) MRO FACILITIES at Muscat International Airport (Design and construction of Muscat and Salalah Airport - Oman) Ministry of Transportation and Communications of the Sultanate of Oman, Value - USD 640,000,000
  • Coordinated with HR to keep up-to-date employee records, ensuring accurate payrolls.

Administration Officer

Besix - Six Construct Company Limited
Dubai, UAE
05.2007 - 11.2015
  • Preparing and updating MIS report, Manpower report.
  • Preparing official correspondence, typically using Microsoft Office (Word, Excel, PowerPoint, Outlook).
  • Preparing monthly scaffolding invoice and porta cabins invoice.
  • Updating daily mobilization and demobilization of scaffolding & formworks and porta cabins in database program and excel format.
  • Updating monthly record for SATECO & RJR formworks materials.
  • Providing billing assistance, processing invoices, etc.
  • Sending out and receiving mail.
  • Preparing road permit of Porta cabins from one place to another place.
  • Preparing and updating manpower & organizational chart as per work locations.
  • Making management report as requested by HOD.
  • Updating monthly IMS report, wastage and first aid report.
  • Preparing missing or scaffolding & formwork lost at site report.
  • Preparing day work for same.
  • Coordination with site store keeper regarding scaffolding & formworks materials.
  • Preparing and updating requisition in excel format for scaffolding and formworks materials.
  • Updating monthly sheet piles report.
  • Check and approval for weekly staff and Tradesman time card and send HO.
  • Preparing increment report and job description for staff and tradesman.
  • After approval punching daily time card as per time sheet.
  • Photocopying, faxing and filing documents record.
  • Updating on a regular basis the staff contact and telephone extension lists.
  • Checking stationary levels and ordering new supplies.
  • Ordering, stocking and coordinating the delivery of office supplies.
  • Coordinating and (when necessary performing) the clean-up and organization of the office.
  • Preparing payment enquires for the settlement of employees going on leave, resignation and Monitoring employee performance as well.
  • Solving labours grievances and issues at labours camp when required.
  • Performing any additional task assigned by the Senior Administration officer and HOD.
  • Managed complex filing systems, resulting in easy access to crucial documents.
  • Prepared detailed reports using Microsoft Office tools, aiding strategic planning efforts.

Office Administration

Mithila Motors
Jamshedpur, India
09.2004 - 04.2007
  • Answering phone calls and forwarding callers to appropriate staff members.
  • Answering phones and routing calls. Maintain and update company databases.
  • Coordinating between departments and operating units in resolving day-to-day administrative and operational problems.
  • Daily pickup, drop off and posting of mail.
  • Arranging for courier pickup as needed, and maintaining overnight delivery supplies.
  • Using excellent interpersonal skills, communicate with various levels of company staff and management, visitors, clients, etc.
  • Manage office supplies stock and place orders.
  • Prepare regular reports on expenses and office budgets.
  • Update office policies as needed.
  • Greeting and assisting visitors to the office in a courteous manner.
  • Performing any additional task assigned by the Senior Administration officer and HOD.
  • Managed office administration to ensure smooth operations.
  • Assisted in office administration tasks for streamlined operations.

Education

BACHELOR OF COMMERCE - COMMERCE

Ranchi University
Jamshedpur
03.1996 - 04.1999

DIPLOMA IN COMPUTER - CA

SNTI
Jamhsedpur
07.1999 - 11.2001

High School Diploma - HR

NELAM
CHENNAI
03.2009

High School Diploma - HEALTH & SAFETY

GWG
Kolkata
06.2019

Skills

  • Cash Handling
  • Maintaining records
  • Data input
  • Compliance Knowledge
  • Problem Solving Skills
  • Dependability & Discretion
  • Time management skills
  • Teamwork skills
  • Year-End procedures competence
  • End of year procedures
  • Excel spreadsheet mastery
  • Payroll processing

Certification

  • Certificate - First Aid at Work from Green World Group, Kolkata
  • Certificate - Hazardous Waste Operations and Emergency Response management from GWG
  • Certificate - Principal of Safety Management System from iHSE Council.

Languages

English
Fluent
Hindi
Native
Urdu
Native
Arabic
Intermediate

Personal Information

  • Passport Number: T0687856
  • Date of birth: 12/20/79
  • Nationality: Indian
  • Marital status: Married
  • Visa status: Employment Visa

Custom

  • Playing cricket
  • Playing Football
  • Travel
  • Great food
  • Surfing
  • Movies

Accomplishments

    Certificate of Attendance - Feb 15, 2022

Timeline

Payroll executive

Apex national Catering
01.2023 - 08.2025

Payroll and Administration Officer

SK Ecoplant
06.2021 - 12.2022

Administrator

Al Bawani
12.2019 - 06.2021

Administration and Payroll Officer

Joannou & Paraskevaides LLC
06.2016 - 02.2019

Administration Officer

Besix - Six Construct Company Limited
05.2007 - 11.2015

Office Administration

Mithila Motors
09.2004 - 04.2007

DIPLOMA IN COMPUTER - CA

SNTI
07.1999 - 11.2001

BACHELOR OF COMMERCE - COMMERCE

Ranchi University
03.1996 - 04.1999

High School Diploma - HR

NELAM

High School Diploma - HEALTH & SAFETY

GWG

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SARFARAZ AHMAD