Sarfaraz Afzal
Document Controller / Administrator
Dubai, United Arab Emirates,Dubayy [Dubai]
Summary
Document Management Specialist, providing general administrative back-up and other duties. More than 10 years of records management support. Familiar and experienced with electronic filing systems, various document management technologies and scanning experience. Knowledge of filing systems and standards. Proficiency working with Document Management Systems. Multi-tasks well and efficiently manages changing priorities. Excellent organizational and analytical skills, with attention to detail.
Overview
10
10
years of professional experience
4
4
years of post-secondary education
Work History
Project Document Controller /Administrator
PLC Contracting LLC
Abu Dhabi, Abu Dhabi
06.2022 - Current
- Establishes a document filing system for hard copies of all incoming and outgoing documents.
- Registers files and retrieves all incoming and outgoing documents.
- Maintains all documents in accordance with the project communication protocols and the document control project procedures.
- Uses document management software to file soft copies of all incoming and outgoing documents which is to be kept up to date at all times.
- Reviews the incoming drawings checking for completeness and accuracy of drawing transmittal sheets and notifying the consultants accordingly.
- Maintains under the direction of the managers a register of all Project Documentation fully updated with the latest revisions.
- Maintains hard & soft copies of the latest Documentations.
- At project completion, responsible for the archiving of documents and the handover of all required documentation to the Client under the direction of the project controls engineer/scheduler.
- Participated in continuous improvement by generating suggestions, engaging in problem-solving activities to support teamwork.
- Developed and maintained courteous and effective working relationships.
Document Controller
Al Gurg Consultants
Dubai, UAE
11.2016 - 05.2022
- Filing all the documents systematically.
- To maintain complete document control System.
- Attend meetings and keep minutes.
- Preparing all kinds of submittals and reports in site.
- Arrangement & Management of DM Documents (Permits, Lenience, Approvals, Drawings etc).
- To follow up for DM approvals, Permits, Drawings, Fines etc.
- Supporting role as an Administrator
- Safekeeping and monitoring of validity of the government licenses and other company documents.
- Preparing document /drawing transmittal submitting for Client’s / Consultant / Main contractor approval follow up approval of same with Client/Consultant/Main contractor.
- Preparing Material submittals, Sub-contractor Approvals, RFI, IR’s (Civil & MEP) submitting for Consultant/Client approval and follow up with project manager/construction manager approval for the same.
- Preparing Document submittals, transmittals submitting for Consultant/Client approval and follow up approval for the same.
- Controls and organizes the Consultant meetings and schedules for reporting manager.
- Established and managed document distribution matrix and document control register.
- Proofread filenames, titles and submittal details to streamline submittal and avoid rejection.
- Preparing all outgoing and receiving all incoming correspondences, faxes, circulars and internal memos etc, as advised by the General Manager.
- Safekeeping and monitoring of validity of the government licenses and other company documents.
- Tracking all documents thereby ensuring the effective document control management and retrieving documents as & when they are required.
- Routing all the incoming correspondences to appropriate personnel and ensuring action is taken on time.
- Managing the confidentiality and backup of all the important documents/Contacts.
Document Controller
Al Arif Contracting LLC
Dubai, United Arab Emirates, UAE
04.2014 - 10.2016
- Maintained document archive and file server of approved documents and drawings to provide easy traceability and retrievability.
- Scanned, filed and transmitted various documents and adhered to digital filing procedures.
- Coordinated document exchange between departments, contractors, suppliers and customers.
- Provided support for document controls and worked with contract documents.
- Managed technical documentation flow of engineering, project management and construction activities.
- Checked accuracy and completeness of documents to identify deficiencies and recommend corrective actions.
- Completed transmittal logs and stored in files for specified durations.
- Worked with internal staff to process documents and sent for closing.
- Promoted efficient document processing by maintaining orderly and clean control room.
Education
Bachelor of Science - Information Technology
University Of Azad Jammu & Kashmir
Pakistan 11.2006 - 12.2010
Associate of Science - Compurter Science
Mohammdan International College
Kahamir11.2005
Skills
- Records Maintenance
- Project Support
- Standard Operating Procedure
- File Indexing
- Quality Assurance
- Records Management
- Data Accuracy
- Office Supplies and Inventory
- Staff Meetings
- Document Distribution
- Archiving Skills
- Technical Testing
- File Systems Coordination
Additional Information
P e r s o n a l:
Date of Birth: 21-10-1988
Nationality: Pakistani
Marital Status: Married
Religion: Islam
Languages: English & Urdu
Valid UAE Driving License
Passport Detail:
Passport No: EL1513572
Issue Date 25 Dec, 2021
Timeline
Project Document Controller /Administrator
PLC Contracting LLC
06.2022 - Current
Document Controller
Al Gurg Consultants
11.2016 - 05.2022
Document Controller
Al Arif Contracting LLC
04.2014 - 10.2016
Bachelor of Science - Information Technology
University Of Azad Jammu & Kashmir
11.2006 - 12.2010
Associate of Science - Compurter Science
Mohammdan International College
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