Sathish Sundaramoorthy

Visa and Employee Documentation Management

• Manage all employee visa-related processes and ensure full compliance with statutory requirements and company policies.
• Ensure the availability and effective utilization of the company's visa quota.
• Coordinate with recruitment agencies for the completion of all necessary documentation—both online and offline—to facilitate the recruitment, selection, and onboarding of employees from within the country and overseas.
• Oversee the completion of medical tests, visa stamping, Emirates ID issuance, and all other related statutory documentation.
• Provide support in obtaining and stamping family visas for eligible employees.
• Arrange Visit, Mission, and other types of visas as required.
• Offer documentation support for employees traveling abroad for business purposes.
• Handle the renewal and cancellation of visas in a timely manner.
• Report absconding employees and handle other immigration-related issues as necessary.
• Act as custodian of original employee passports and ensure timely follow-up for passport renewals.
• Liaise with local PROs, sponsors, and government authorities such as the Ministry of Human Resources and Emiratisation (MOHRE) and Immigration to ensure smooth processing of all legal requirements.

Trade License and Statutory Compliance

• Manage the application and acquisition of new Trade Licenses and other relevant permits.
• Ensure timely renewal of existing Trade and Business Licenses.
• Coordinate with regulatory bodies such as the Hamriyah Free Zone Authority and the Department of Economic Development (DED) for all licensing requirements and renewals.

Medical and Employee Insurance Administration

• Ensure prompt enrollment of new employees under the company’s medical insurance coverage.
• Handle the addition and deletion of employees from the medical insurance policy as per changes in employment status.
• Manage the annual renewal of medical insurance cards in coordination with the insurance provider, ensuring minimum lead time and uninterrupted coverage.

• Assist in identifying vacancies and coordinate recruitment efforts with department heads.
• Post job advertisements on internal and external platforms and track applications.
• Schedule interviews, communicate with candidates, and assist in the interview process.
• Support the onboarding process for new hires, including preparation of offer letters, collection of documents, and induction coordination.
• Maintain and update employee records, both physical and digital, ensuring accuracy and confidentiality.
• Support the development and updating of job descriptions in collaboration with department heads.
• Assist in implementing HR policies and procedures, ensuring compliance with labor laws and company regulations.
• Respond to employee inquiries regarding HR policies, benefits, and other HR-related topics.
• Help organize employee engagement initiatives, training sessions, and other HR events.
• Prepare HR reports and maintain HR databases and trackers.

• Maintain employee records (hard and soft copies) and update the HR database.
• Ensure availability of Job Descriptions for unique positions and periodically update the same in coordination with HODs.
• Support onboarding and offboarding processes.
• Help prepare HR documents, such as employment contracts and new hire guides.
• Coordinate accommodations, and transportation for staffs.
• Track employees leave records, air tickets.
• Assist in organizing training sessions and company events.
• Respond to employee inquiries regarding HR policies and procedures.
• Ensure accurate reporting and documentation for HR compliance and audit purposes.