sathyan Narayanan

Delivered core HR services, including employee relations, labor relations, employee health/safety, learning and development, and HR regulatory compliance

Payroll Management:

• Managed Payroll Cycle a) Payroll Budgeting; b) Final Accounts; c) Exit Interviews; d) Leave Management
• Reconciliation of Payroll costs with various accounts in the General Ledger and helped Finance to close the monthly pay period
• Payroll auditing pre- and post-processing to ensure accuracy, overall balancing and reconciliation
• Plan, improve and implement a total reward strategy, policies, and procedures as appropriate
• Payroll Budgeting: Proposals and Changes & reconciliation of Payroll costs with various accounts in the General Ledger and help Finance to close the monthly pay period
• Developing and implementing comprehensive compensation structures, including salary ranges, allowances, and incentive programs that align with business objectives and market trends
• Off-Cycle Payroll Reconciliation, End of Service Settlement (Final Account), Exit Interview, Exit Process etc
• Prepare and review compensation & Benefits package periodically

Recruitment & Selection

• Recruitment: a) talent acquisition to fill the position with the right candidate; b) a key role in maintaining a lean and multi-skilled team
• Understanding recruitment requirements of different departments and higher Management and delivery on these requirements
• Developing job descriptions, preparing job adverts, checking applications being received from different job portals and posting jobs to the appropriate job board
• Clarify the selected candidate's details such as duties and responsibilities, compensation structure, benefits, HR policies, work schedules, career opportunities, visa process requirements etc
• Perform searches for qualified job candidates using databases, networking, Internet recruiting resources, job fairs, recruiting firms, or employee referrals
• Interact closely with the selected candidate and promote the company’s reputation as the best place to work
• Drive the offer negotiations to get the best candidate at the right cost
• Advise line managers on the implications of UAE Labor law and other statutory requirements related to the candidate selection and offer process
• Liaising with various recruitment agencies locally and abroad and preparing agreements between the two parties
• Efficiently streamlined the company's HR policies and procedures, resulting in optimised workforce planning and succession planning and decreased employee grievances

Facility Management:

• Coordinating the compliance auditing of camp such as AMC (Annual Maintenance contract for & not limited to pest control, fire control, water purification) and other maintenance activities and reporting to the facility department
• Liaise with Municipality, DEWA, Etisalat, Land Board and other government departments
• Maintenance of all the office and facilities

General HR Administration:

• Third-party & Hire Employee Supply Management Arranging proper security passes for offshore and onshore
• Teams; performing the typing of security passes and optima card application
• Organizing offshore and onshore medical training; scheduling Safety / HSE Induction ADMA & ZADCO
• Preparing ADMA, ZADCO Optima and Travel Cards
• Managing the full spectrum of Employee Engagement activities, Employee wellness CSR, and Reward & Recognition Programs as per the annual HR Plan & approved budget
• Prepare management reports for purposes including headcount, staffing, salary planning, etc
• Manage PRO Activities on Employee Relations & Engagement
• Conduct periodic audits of human resource activities to ensure compliance with policies and procedures
• Attending weekly meetings with the CEO on HR Reports.

Payroll Management

• Managed Payroll Cycle:
• Payroll Budgeting
• Exit Management & EOS Exit Interviews
• Leave Management Including Leave Provision and Accruals
• Reconciliation of Payroll costs with various accounts in the Journal Voucher Ledger and helped Finance to close the monthly
• Administer employee health insurance programs & solve employee compliance
• Ensure compliance with all legal and governmental requirements
• Manage and Coordinate with the PRO for related responsibilities like visa, passport etc

Recruitment:

• Talent acquisition to fill the position with the right candidate, Informing job applicants of job duties, responsibilities, benefits, schedules, working conditions, promotion opportunities, etc
• Ensure to facilitate the required accessibility to new joiners and existing employees in coordination with the concerned department
• A key role in maintaining a lean and multi-skilled team
• Maintain employment records related to hiring, transferring, promoting, EoS etc

Employee Relations:

• Working closely with the business unit heads in implementing policies and procedures
• Support management in solving the ER issues and creating a culture based on company values
• Acting as an advisor to our business leaders on matters of labour law and group policies throughout the life cycle of individuals
• Communicate and implement changes to HR policies and procedures
• Monitor employee loans & dues and ensure compliance as per the loan agreement
• Assist the staff with the requested letters like NOC, salary certificate & pay slips
• Managing full spectrum of Employee Engagement activities, Employee wellness CSR, and Reward & Recognition Programs as per annual HR Plan & approved budget
• Reports: a) Monthly reports b) Audit reports

Facility Management:

• Coordinating the compliance auditing of camp such as AMC (Annual Maintenance contract for & not limited to pest control, fire control, water purification) and other maintenance activities and reporting to the facility department
• Coordinating with the Purchase department & Liaising with vendors for requirements related to camp and office
• Liaise with Municipality, DEWA, Etisalat, Land Board and other government departments
• Maintenance of all the office and facilities

General HR Administration:

• Conduct exit interviews and coordinate exit procedures for departing employees
• Conduct employee contract renewals as per the set procedure and guidelines
• Labour Supply Management
• Arranging proper security passes for offshore and onshore teams; performing the typing of security passes and optima card application
• Organizing offshore and onshore medical training; scheduling Safety / HSE Induction ADMA & ZADCO
• Preparing ADMA, ZADCO Optima and Travel Cards
• Prepare management reports for purposes including headcount, staffing, salary planning, etc
• Manage PRO Activities on Employee Relations & Engagement
• Conduct periodic audits of human resource activities to ensure compliance with policies and procedures
• Attending weekly meetings with CEO on HR Reports.

• Managing the payroll lifecycle, including salary payment, reconciliation, deductions, claims, and offshore allowances Payroll auditing pre- and post-processing to ensure accuracy, overall balancing and reconciliation
• Payroll Budgeting proposals and Changes Designated as the approving authority for employee's Leaves, Documents, Transfers in compliance with corporate policy
• Generating & Uploading Journal Voucher Report for Payroll in ERP
• Reconciliation of Payroll costs with various accounts in General Ledger and help Finance to close monthly pay period
• Off Cycle Payroll Reconciliation End of Service Settlement (Final Account), Exit Interview, Exit Process etc
• Manage training & Skill Set evaluation of the entire staff; work with them to ensure they have the skills, knowledge and motivation to carry out their roles effectively
• Provide administrative support effectively and efficiently.
• Collaborated with stakeholders across organization to maintain proper flow of communication and execution of planned initiatives and projects.
• Coordinated work activities for HR managers, specialists and recruiting agents.
• Maintained human resources regulatory compliance with local, state and federal laws.
• Wrote employee manual to cover company policies, disciplinary procedures, code of conduct and benefits information.

• Reconciliation of Payroll costs with various accounts in the General Ledger and help Finance to close monthly pay period
• Off Cycle Payroll Reconciliation End of Service Settlement (Final Account), Exit Interview, Exit Process, etc
• Identify new office space, staff & workers accommodation and finalization of lease agreements within budgets after negotiation
• Maintenance of all the office and facilities
• Maintain asset register, verification and tracking of the same
• Liaise with Municipality, DEWA, Etisalat, Land Board and other government departments
• Renewal of Existing contracts for labor accommodation and offices, negotiation with the landlords and finalizing the contracts within the budget
• Updated HR database with new employee information, changes in benefits, and other details.
• Developed and implemented HR policies and procedures to promote clear and consistent approach to managing employees.
• Monitored labor laws and regulations compliance to protect employers from litigations and employees from discrimination and harassment.

• Payroll Administration
• Employee Appraisal
• Preparing Accrual (Leave, Indemnity and Air ticket) Leave Management
• HR Audit activities
• Exit Management & EOS
• Supervise and calculate employee Compensation (Leave pays and final due settlements)
• Coordinating the work of GRO (Labor card, Iqama (Resident Permit Issuing and Renewal, Exit reentry etc.)
• Reviewed time records for 3000+ employees to verify accuracy of information.
• Applied knowledge of regulations, employment law to keep operations in compliance with applicable standards.
• Prepared accounts for scheduled audits and assisted with audit process to facilitate faster completion of tasks.
• Investigated payroll variances and employee claims to resolve discrepancies and balance financial records.
• Managed payroll data entry and processing for 3000+ employees to comply with predetermined company guidelines.
• Offered payroll-related subject matter expertise to management and employees to resolve payroll discrepancies.
• Calculated wages, deductions and bonuses in accordance with company policies.
• Maintained confidentiality of employee records and payroll information.

• Payroll Procesing & Preparing Salary forms, Work record forms
• HR Offical Forms (Leave, Allowances, Resignation,Termination etc)
• Leave Management : Off Cycle Payroll
• Exit Management & EOS
• Warning forms and Disciplinary action forms, Travel Forms
• Booking and Issuing Air ticket for the vacation employees
• Imprest Summary for Imprest holder (HR Section Head) Issuing Official HR Letter (NOC, Employment certificate, Increment letter etc)
• Cash vouchers (IOU, Petty cash for Imprest etc)
• Completed human resource operational requirements by scheduling and assigning employees.
• Partnered with departmental managers to ascertain hiring needs and subsequently provide candidate recommendations.
• Reduced expenses by analyzing compensation policies and implementing competitive programs while ensuring adherence to legal requirements.

• General HR & Administration Activities
• Leave Management & EOS
• HR Letters & Forms (Leave, Allowances, Resignation, Termination etc)
• Filing and keeping records of the employees in concert with their Passport
• Arranging employee?s accommodation on arrival
• Responsible for Preparing and maintenance of Work time records.
• Assisted supervisors with employee performance management and offered recommendations for approach and process.
• Designed and implemented internal training for supervisors and other personnel.
• Completed human resource operational requirements by scheduling and assigning employees.
• Updated affirmative action plan to comply with federal guidelines.