SAUMYA MISHRA
Abu Dhabi,UAE
Summary
Experienced Document Control Specialist with a strong background in records management, revisions control, and the distribution of documents. Adept at creating and maintaining reports, ensuring efficient storage and retrieval of critical information. Committed to enhancing document control processes to support organizational goals and improve operational efficiency.
Overview
14
14
years of professional experience
5
5
years of post-secondary education
1
1
Certification
Work history
Document Controller / Admin Coordinator
First Abu Dhabi Bank
Abu Dhabi
2023.08 - 2025.03
- Checking for receiving documents, such as their formats, spelling, correct revisions, missing information, and signatures
- Create Vendor Code (User Name and Password) in WRENCH, and loading the Vendor Document and Drawing Register (VDDR) in the WRENCH WBS and publish to Vendor for submission of Documents through WRENCH as per the uploaded WBS, after approval of Vendor Document and Drawing List (VDRL) (working as a Wrench Administrator)
- Storage of all the versions of documents based on their classification
- Defining approval workflow based on categories of documents received from external and internal stakeholders
- Implementation of Company’s document control procedure across all functions including all external stakeholders/ vendors/ suppliers
- Process and track documentation for various vendors/suppliers / external stakeholders documents for validation, checking, and approvals
- Returning the commented/approved documents to the vendor through Transmittals
- Keeping all Purchase Agreement / Work Order / Subcontract Agreement in PDF format after approval (soft copies) and Keeping the Vendor acceptance copies of the same (Soft and Hard) for our record
- Handling Vendor Bank Guarantees and updating in the SAP system and keeping its register updated
- Handling Invoices and follow-up for payments and keeping all records related to vendor payments including Inter Office Memo (IOM)
- Manage custody documents related to ADX/DFM settlements, trade confirmations, and netting
- Maintain digital records using T-24, Insight, Side Viewer, and CDW Tracker
- Ensure accuracy, version control, and timely reporting for internal and client use
ERP Coordinator (Contract)
Adecco Middle East (Special Olympics Project)
Abu Dhabi
2019.02 - 2019.03
- Coordinated ERP-based documentation for SO CONNECT system
- Managed and updated event-related records and logistical documents
Manager – HR & Admin
Clock Soft Solutions Ltd.
2015.02 - 2017.01
- Managed personnel documentation including hiring, onboarding, payroll, and contracts
- Maintained records of interviews, job offers, and employment agreements
Manager – HR
IIT Technologies
2014.09 - 2015.02
- Oversaw HR records, training logs, and payroll documents
- Ensured timely updates and archival of all employee files
Manager – HR
Yashoda Super Specialty Hospital
Ghaziabad
2013.01 - 2014.07
- Handled documentation required for NABH/NABL accreditation
- Prepared and managed HR, training, and compliance documents
HR Executive
TIL Technologies Pvt Ltd.
2011.01 - 2011.12
- Maintained daily HR documentation including appointments, grievances, and manpower contracts
Education
MBA - HR & Marketing
International Institute of Management
2010.01 - 2012.01
B.Sc. - Botany
Lucknow University
2006.01 - 2009.01
Skills
- Document Control
- Records Management
- Revisions Control
- Storage
- Distribution of Documents
- Creating Reports
- Maintaining Reports
Certification
- Google AdWords Certification, 2016
- Diploma in MS Office
Custom
- MS Office
- ERP Systems
Timeline
Document Controller / Admin Coordinator
First Abu Dhabi Bank
2023.08 - 2025.03
ERP Coordinator (Contract)
Adecco Middle East (Special Olympics Project)
2019.02 - 2019.03
Manager – HR & Admin
Clock Soft Solutions Ltd.
2015.02 - 2017.01
Manager – HR
IIT Technologies
2014.09 - 2015.02
Manager – HR
Yashoda Super Specialty Hospital
2013.01 - 2014.07
HR Executive
TIL Technologies Pvt Ltd.
2011.01 - 2011.12
MBA - HR & Marketing
International Institute of Management
2010.01 - 2012.01
B.Sc. - Botany
Lucknow University
2006.01 - 2009.01