Driven and resourceful administrative professional 11+ years of experience assisting with work of high-achieving executives. Track record supporting professional needs with well-organized precision. Successfully manages high-volume workloads in rapidly changing environments.
Hi, I’m
Jomarie Lallana
Dubai
Summary
Overview
11
years of professional experience
Work History
Seven-D Medical Centre
Executive Secretary
09.2023 - Current
Job overview
- Provide administrative support to the CEO.
- Answer and direct phone calls, reply to emails, and handle inquiries promptly and accurately.
- Handled confidential information in professional manner.
- Perform general administrative duties such as filing, typing, copying, and scanning.
- Coordinate and schedule meetings/appointments, take meetings minutes and maintain document archives.
- Arrange travel and accommodation bookings.
- Assist in the preparation of reports.
- Maintain and update contact lists.
- Provide support to meeting hosts as requested.
Denholm Yam Steel Factory LLC
Executive Secretary
12.2014 - 05.2023
Job overview
- Handled confidential information in professional manner.
- Answered high volume of phone calls and email inquiries.
- Responded to emails and other correspondence to facilitate communication and enhance business processes.
- Handled scheduling for executive's calendar and prepared meeting agenda and materials.
- Transcribed phone messages and relayed to appropriate personnel.
- Coordinated travel arrangements and bookings for executive staff.
- Developed and implemented office policies and procedures to facilitate smooth workflow.
- Organized and updated schedules for executives.
- Produced accurate office files, updated spreadsheets, and crafted presentations to support executives and boost team productivity.
- Collated and distributed agendas and minutes for all executive meetings.
- Interacted with vendors, contractors and professional services personnel to receive orders, direct activities, and communicate instructions.
- Worked with senior management to initiate new projects and assist in various processes.
Hyundai Engineering & Construction Co., Ltd
Accounts Assistant
09.2013 - 10.2014
Job overview
- Prepared and mailed invoices to customers, processed payments, and documented account updates
- Maintained clean and organized files by keeping accounts payable records up to date
- Processed payments and documents such as invoices, journal vouchers, employee reimbursements and statements
- Used accounting software to prepare weekly and monthly financial reports
- Reviewed figures, postings and documents for correct entry, completeness, and accuracy
- Completed weekly check runs and maintained accounting ledgers by verifying and posting account transactions into accounting system
- Directed clients to appropriate accountants, answered phone calls and replied to office emails for excellent customer service.
Standard Chartered Bank
Corporate Actions Specialist
05.2012 - 10.2012
Job overview
- Assisted in preparation of presentations, data tables and other documents for investor meetings.
- Created and maintained precise and accurate models, charts, and reports
- Analyzed revenues, costs, and expenses for operating construction projects
- Participated in client meetings to discuss financial analysis and investment strategies.
- Reviewed monthly requisitions for accuracy and completeness, reconciled transactions and determined payment approval statuses
- Solved financial problems with use of diverse analytical and modeling techniques
- Handled 50 calls per day to address customer inquiries and concerns.
Education
St. Scholastica's CollegeManila, PH
Bachelor of Science from Financial Management
03.2012
University Overview
Skills
- Team Management
- Workforce Management
- Inbound Phone Call Handling
- Report Preparation and Analysis
- Correspondence Management
- Ledger and Journal Entries
- Journal Updates
- Accounting Spreadsheets
- Wages and Salary
- Risk Management
- Corporate Governance
- Chart and Graph Preparation
- SOFTWARE SKILLS
- SAP ERP System
- SmartPlant Foundation (SPF)
- SAP Ariba System
Availability
See my work availability
Not Available
Available
monday
tuesday
wednesday
thursday
friday
saturday
sunday
morning
afternoon
evening
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Quote
Every problem is a gift—without problems we would not grow.
Timeline
Executive Secretary
Seven-D Medical Centre
09.2023 - Current
Executive Secretary
Denholm Yam Steel Factory LLC
12.2014 - 05.2023
Accounts Assistant
Hyundai Engineering & Construction Co., Ltd
09.2013 - 10.2014
Corporate Actions Specialist
Standard Chartered Bank
05.2012 - 10.2012
St. Scholastica's College
Bachelor of Science from Financial Management
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