Shabin Mon. S
FIBRE OPTICS SUPPLIES AND SERVICE LLC (FOSS)
Dubai
12
years of professional experience
6
years of post-secondary education
3
Languages
Competent professional with over five years of experience in human resource management, office administration, and accounting. Demonstrates expertise as an HR executive with a proven track record in implementing policies, recruiting, and hiring. Skilled in managing business communications, including phone calls and emails, while maintaining efficiency and organisation. Extensive knowledge of accounting systems and proficiency in tools such as Tally ERP, customised ERP systems, MS Word, MS Excel, and internet applications. Career focus on leveraging expertise to streamline operations and enhance organisational efficiency.
Experienced professional with focus on human resources administration and employee relations. Excel in streamlining HR processes, enhancing employee engagement, and ensuring compliance with employment laws. Utilise strong communication and organisational skills to support recruitment, onboarding, and HR policy implementation.
Skills
HR & Administration
HR Management & Administration
Recruitment & Talent Acquisition
Employee Relations
Payroll & Benefits
HR Policies & Compliance
Training & Development
Leave & Attendance
PERSONAL DOSSIER
English
Upper intermediate
Hindi
Intermediate
Malayalam
Native
Personal Information
- Date of Birth: 10th September 1995.
- Nationality: Indian.
- Marital status: Married.
- Visa status: Employment Visa.
- ID Type: Passport
- ID Number: AI876936.
Work history
4 Years 3 Months
2022.06 - Current
4 Years 3 Months
HR , Administrator & Finance Department
FIBRE OPTICS SUPPLIES AND SERVICE LLC (FOSS) | Dubai, United Arab Emirates
2022.06 - Current
- Administered payroll operations, achieving timely and accurate payments for all employees.
- Coordinated company recruitment activities, contributing to the development of a high-achieving workforce.
- Advised senior management on employee corrective actions.
- Maintained open communication channels with employees, fostering trust within teams.
- Managed schedules, organized office functions, and oversaw daily operations of the office.
- Managed calendar of appointments, filed expense reports, composed and prepared confidential correspondence.
- Prepared financial statements for individuals, partnership firms, and companies in compliance with the financial reporting framework.
- Direct and indirect tax compliance for clients.
- Preparation of vat returns.
- Maintained accurate records of client accounts to ensure financial integrity.
- Assisted with audit preparation and end-of-year closings
- Performed general accounts analysis and reconciliations, including bank statements, fixed assets, employee benefits, accruals, and prepaid expenses
- Maintained strict client confidentiality.
- Assisted in arranging meetings for smoother communication channels.
- Answered incoming phone calls and provided information. in a professional manner, providing answers when possible and transferring calls or taking messages when needed.
- Performed clerical tasks, including typing, printing, copying, and faxing. Such as typing documents, printing, copying, and faxing.
2 Years 6 Months
2018.12 - 2021.06
2 Years 6 Months
EXECUTIVE – OFFICE ADMINISTRATOR CUM HR COORDINATOR
MARSHALL ELECTRONICS W.L.L. QATAR | Al Wakra, Qatar
2018.12 - 2021.06
- Structured and implemented programs and policies in areas of training, compensation structures, benefits packages, incentives, and new employee orientation.
- Prepared, updated, and recommended human resource policies and procedures to maintain management guidelines.
- Assisted with administration and operations of HR department for fast-paced retail business
- Assisted in interviewing, recruiting, and training new employees.
- Provided current and prospective employees with information about policies, job duties, working conditions, wages, and opportunities for promotions and employee benefits.
- Managed payroll and benefits for employees, including solving any related problems.
- Maintained payroll information by collecting, calculating, and entering data.
- Maintained work structure by updating job requirements and job descriptions for all positions.
- Scheduled and coordinated meetings, appointments, and travel arrangements for supervisors and managers.
- Managed travel and expense reports for department team members.
- Communicated closely with Head of Operations regarding needs, concerns, or issues in office.
- Delivered exceptional customer service by professionally receiving and responding to incoming calls and emails from customers and coworkers.
- Managed overflow of phone calls, ensuring efficient transfer to relevant departments.
- Coordinated with clients to follow up on outstanding payments to ensure timely collections.
- Prepared and updated employment records, including compensation packages and End benefits
- Entered customer and client information into computer system for easy reference.
- Oversaw accounts receivable processes, tracking invoices and payments for accuracy.
- Monitoring monthly account details of all customers, including international transactions.
- Handled bank transactions and prepared bank reconciliation statements.
- Period: December 2018 – June 2021
2 Years 3 Months
2015.06 - 2017.09
2 Years 3 Months
ACCOUNTANT CUM OFFICE ASSISTANT
SAJI OOMMEN & Co. CHARTERED ACCOUNTANTS | Kollam, India
2015.06 - 2017.09
- Prepared financial statements for individuals, partnership firms, and companies in accordance with financial reporting framework.
- Ensured direct and indirect tax compliance for clients, facilitating accurate tax reporting.
- Preparation of vat returns.
- Maintained accurate financial records for clients, ensuring compliance with accounting standards.
- Assisted with audit preparation and end-of-year closings.
- Performed general accounts analysis and reconciliations including bank statements, fixed assets, employee benefits, accruals, and prepaid expenses
- Managed schedules, organized office functions, and oversaw daily operations of office.
- Managed calendar of appointments, filed expense reports, composed and prepared confidential correspondence.
- Maintained strict client confidentiality according to company policies.
- Answered phones professionally, transferring calls and taking messages.
- Performed clerical work such as typing documents, printing, copying, and faxing.
- Period: June 2015-September 2017
1 Year 2 Months
2014.04 - 2015.06
1 Year 2 Months
ASSISTANT ACCOUNTANT.
N. S. CASHEW COMPANY. | Kollam, India
2014.04 - 2015.06
- Manage all accounting operations based on accounting principles.
- Prepare asset, liability, and capital account entries by compiling and analyzing account information.
- Reconcile financial discrepancies through collection and analysis of account information, ensuring accuracy in ledger records.
- Assisted in monthly and annual account closures, contributing to timely and accurate financial reporting
- Prepared periodic cash flow statements to provide insights on financial position and liquidity
- Processed vendor and supplier invoices promptly in accordance with company requirements.
- Handled petty cash and processed daily payments.
- Follow up on payments from clients as per receivables schedule.
- Maintain fixed asset records and related depreciation accounting.
- Contact clients to inquire about outstanding payments.
- Assist financial controller with daily financial tasks.
- Period: April 2014 – June 2015.
Education
Bachelor of Commerce - Finance
UNIVERSITY OF KERALA | India | 2013.02 - 2017.02
Higher secondary - Commerce
A K M H S S. MYLAPURE. | India | 2012.02 - 2013.02
High School Diploma - SSLC
A K M H S S. MYLAPURE. | India | 2010.02 - 2011.02
Affiliations
- Travelling
- Reading
Timeline
HR , Administrator & Finance Department
FIBRE OPTICS SUPPLIES AND SERVICE LLC (FOSS)
2022.06 - CurrentRead more
EXECUTIVE – OFFICE ADMINISTRATOR CUM HR COORDINATOR
MARSHALL ELECTRONICS W.L.L. QATAR
2018.12 - 2021.06Read more
ACCOUNTANT CUM OFFICE ASSISTANT
SAJI OOMMEN & Co. CHARTERED ACCOUNTANTS
2015.06 - 2017.09Read more
ASSISTANT ACCOUNTANT.
N. S. CASHEW COMPANY.
2014.04 - 2015.06Read more
UNIVERSITY OF KERALA - Bachelor of Commerce, Finance
2013.02 - 2017.02Read more
A K M H S S. MYLAPURE. - Higher secondary, Commerce
2012.02 - 2013.02Read more
A K M H S S. MYLAPURE. - High School Diploma, SSLC
2010.02 - 2011.02Read more