Shabna Noufil
UAE
Summary
Hard-working Procurement Officer with strong organisational skills. Achieves company goals through exceptional planning and prioritisation.
Overview
18
18
years of professional experience
Work history
Procurement officer
Kings School
Dubai, UAE
2018.07 - Current
- Procurement Strategy: Develop and implement procurement strategies to ensure efficient and cost-effective purchasing of goods and services for the Kings Education group school's.
- Vendor Management: Identify, evaluate, and select reliable vendors and suppliers based on quality, price, and delivery capabilities. Maintain strong relationships with vendors to negotiate favorable terms and resolve any issues that may arise.
- Purchase Order Processing: creating and process purchase orders accurately and efficiently, ensuring compliance with internal procurement policies and procedures. Monitor and track purchase orders to ensure timely delivery of goods and services.
- Budget Management: Work closely with budget holders and finance department to establish and manage procurement budgets. Monitor spending and implement cost—saving measures without compromising quality or service.
- Contract Negotiation: Negotiate favorable terms and conditions with vendors, including pricing, delivery schedules, and warranties. Review and analyze contract terms to ensure compliance and mitigate risks.
- Supplier Performance Evaluation: Conduct regular performance evaluations of suppliers to assess their quality, delivery performance, and overall service. Identify areas for improvement and take necessary actions to maintain high standards.
- Compliance and Documentation: Ensure compliance with relevant procurement regulations, policies, and procedures. Maintain accurate procurement records, including purchase orders, contracts, and supplier documentation.
- Market Research: Stay informed about market trends, new products, and pricing fluctuations. Conduct research to identify potential suppliers and alternative products to achieve cost savings and improve quality.
- Sourced new vendors and suppliers to boost product offerings and increase profit margins
- Communicated closely with stakeholders, including vendors and merchants, helping to secure well-timed deliveries.
- Negotiated pricing for apparel and accessories from vendors to secure optimal pricing and keep costs low.
- Used critical thinking to break down problems, evaluate solutions and make decisions.
- Improved efficiency and productivity by acquiring new skills.
Operations executive
ANC Contracting LLC
Dubai, UAE
2013.08 - 2018.07
- Worked with vendors to make purchases and reconcile invoices.
- Monitored and reviewed operational performance, aiding improved business strategy to maximize productivity.
- Scheduled meetings for the senior management team and booked conference rooms.
- Served as key corporate representative, liaising with various stakeholders in support of operational excellence.
- Maintain documentation for projects under taken by Contracting Division making in use the project numbering system for easy traceability and proper filing (soft and hard copy)
- Receiving, registering, scanning, filing and distribution of all the soft and hard copies of incoming, outgoing documents and drawings.
- Developed, recommended and implemented strategies to improve employee work quality and speed.
- Coordinate all activities related to the Document Control procedure, including technical documents, drawings, and commercial correspondence.
- Achieved maximum performance across safety, maintenance and production metrics.
- Collected regular customer and employee feedback, interpreting findings to enable corrective action.
- Boosted company efficiency through strategic technology upgrades and process improvements.
- Makes sure that controlled copies of latest approved documents and drawings are given to the appropriate staff, subcontractors and suppliers as applicable
- Maintain updated records of all approved documents and drawings and their distribution clearly.
- Ensured compliance with all company standards and procedures.
Accounts officer
ABM Group of companies
Dubai, UAE
2005.10 - 2008.08
- Generating Attendance and Processing Salaries.
- Keeping Loan/Salary Advance records of staffs and employees
- Advance adjustment in payroll
- Keeping records of Leave history of staffs
- Keeping records of airfare schedule and staff allocation
- Preparing Leave salary, Gratuity, Air fare and forwarding to accounts.
- Monthly reconciliation of salary payables, salary paid off and employ advance.
- Processing payroll through WPS system.
- Preparation of monthly & yearly report of payroll for internal & external audit.
- Bank Reconciliation
- Supplier Payments & Utility Payments.
- Petty cash Payments.
- Invoicing
- Preparing Supplier ageing report and payment matrix
- Supplier Reconciliation
Education
Bachelor of Commerce -
Mahatma Gandhi University
IndiaSkills
- Great relationship management
- Strong negotiation skills
- Impeccable time-management
- Strategic thinking
- Ability to adapt to change
- Understanding of risk management
- A focus on understanding and enhancing sustainability
- Coordination
- Problem-solving
- POS software expertise
- Excel proficiency
Additional Information
- Ethics and Integrity: Commitment to conducting procurement activities with the highest ethical standards and maintaining confidentiality. Leadership: Ability to lead procurement initiatives, mentor junior team members, and drive process improvement efforts.
Languages
English
Fluent
Hindi
Fluent
Malayalam
Native
Timeline
Procurement officer
Kings School
2018.07 - Current
Operations executive
ANC Contracting LLC
2013.08 - 2018.07
Accounts officer
ABM Group of companies
2005.10 - 2008.08
Bachelor of Commerce -
Mahatma Gandhi University