Shabnam A.K
Dubai
Summary
Organized Office Manager with noted experience in administrative management. Prioritize projects and multitask effectively to achieve project goals. Methodical and detail-oriented team player with expertise in team leadership. Offering these skills and strong work ethic. Hardworking and passionate job seeker with strong organizational skills eager to secure senior position.
Coordinates ideal organizational outcomes by analyzing existing processes and developing tangible system improvements. Driven problem solver handles multiple tasks and clients simultaneously.
Capable and highly organized when coordinating documents, supplies and project resources. Clear communicator and self-motivated worker.
Overview
18
18
years of professional experience
Work History
Administrative Manager/Personal Relationship Manager
Decanus Documents Clearing Services
02.2022 - Current
- Improved office efficiency by implementing streamlined administrative processes and procedures.
- Assisted in the development of strategic plans to achieve company objectives while maintaining a focus on excellent customer service delivery.
- Oversaw appointment scheduling and itinerary coordination for both clients and personnel.
- Nurtured a positive work environment by addressing employee concerns promptly and fairly, fostering open communication channels between staff members at all levels of the organization.
- Established workflow processes, monitored daily productivity, and implemented modifications to improve overall performance of personnel.
- Fostered strong relationships with external vendors/partners in order to negotiate favorable contract terms that benefitted both parties.
Sales & Procurement Coordinator
GRID Info Systems LLC.
01.2013 - 01.2019
- Responsibilities: Monitor stock levels and identify purchasing needs
- Research potential vendors
- Track orders and ensure timely delivery
- Update internal databases with order details (dates, vendors, quantities, discounts)
- Conduct market research to identify pricing trends
- Evaluate offers from vendors and negotiate better prices
- Prepare cost analyses
- Maintain updated records of invoices and contracts
- Follow up with suppliers, as needed, to confirm or change orders
- Liaise with warehouse staff to ensure all products arrive in good condition
- Knowledge of procurement processes, policies and procedures
- Strong emphasis on accuracy and detail
- Ability to handle multiple projects simultaneously to meet goals and deadlines.
Operations Coordinator
Air Arabia
05.2010 - 07.2010
- Responsibilities: Responsible for assisting in the overall clerical support for the Chief Pilot, Operations Training Manager and Fleet Manager in the Flight Operations Department
- Update Captainʼs Report and Captainʼs Discretion Report on a daily basis
- Maintain Pilotʼs personal files, such as, Hard and Softcopies
- Duties include: typing, filing, copying mail distribution, coordinating monthly cockpit crew, communication and process expense reports within the Flight Operations department
- Assists with monthly bid package other communication to pilots
- Maintain pilot electronic files
- Special request letters for pilots such as: Renewal and application of Passport, License and Visa
- Checking and ordering of departmental supplies
- Sending business correspondence, e-mails and other Operations related matters
- Applying and scheduling of the Renewal and Initial Medical Examination.
Audit Assistant
Vishnu Rajendra and Co.
10.2006 - 04.2007
- Responsibilities: Responsible for Booking keeping, Finalization of Books of Accounts, Computerized Accounting, Department-wise Supervision of Compliances, Security documents scrutiny.
Education
Bachelor of Commerce -
03.2006
Skills
- MS Word & Excel
Languages
English
Arabic
Personal Information
- Place of Birth: India
- Date of Birth: 05/03/85
- Gender: Female
- Nationality: Indian
- Driving License: YES
- Marital Status: Married
References
References available on request.
Hobbies and Interests
- Art & Craft
- Costume designing
Timeline
Administrative Manager/Personal Relationship Manager - Decanus Documents Clearing Services
02.2022 - Current
Sales & Procurement Coordinator - GRID Info Systems LLC.
01.2013 - 01.2019
Operations Coordinator - Air Arabia
05.2010 - 07.2010
Audit Assistant - Vishnu Rajendra and Co.
10.2006 - 04.2007
Sir Syed College - Bachelor of Commerce,
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