Shafeek Sulaiman
Abu Dhabi,UAE
Summary
Driven professional with specialisation in technical support and system administration. Possess proven problem-solving skills, able to pinpoint and rectify technical faults while providing first-rate customer service. With knowledge in various software and hardware systems, can serve as key player in enhancing operational efficiency and improving system performance in any organisation.
Overview
13
13
years of professional experience
Work history
Technical Assistant
NMDC ENERGY
Zirku Island
06.2023 - Current
Provided secretarial assistance for overall management of Belbazem project.
Supported project managers in preparing and compiling design, tender, and technical documents.
Organised timely delivery of project documentation through effective follow-up.
Received and managed all correspondence related to the project, including mail and couriers.
Prepared monthly time sheets for PMC/TPI personnel, ensuring accuracy.
Tracked expiry of CICPA/OPTIMA for PMC/TPI personnel; coordinated renewal processes.
Oversaw handling of all project communications; maintained FRA log register as custodian.
Scheduled FRA sessions with ADNOC Offshore Group and managed electronic permits.
Document Controller
Tecton Engineering and Construction
Zirku Island
12.2019 - 05.2023
- Managed document control processes to ensure compliance with company standards and regulatory requirements.
- Implemented effective filing systems that enhanced retrieval of critical project documentation.
- Collaborated with project teams to streamline document review and approval workflows, improving efficiency.
- Trained and mentored junior staff on best practices for managing and archiving documents.
- Conducted regular audits of document management systems to maintain accuracy and organisation.
- Developed comprehensive guidelines for document handling procedures, reducing errors and inconsistencies.
- Facilitated communication between stakeholders to address documentation needs and resolve discrepancies.
- Optimised electronic document management systems to support remote access and enhance collaboration.
- Enhanced team productivity with prompt resolution of document-related issues.
- Reviewed documents for accuracy, immediately notifying supervisor of errors.
Document Controller
Nael & Bin Harmal Hydroexport Est
Central Island
12.2014 - 11.2019
Controlled issuance and distribution of all drawings and documents, ensuring correct revisions reached all parties.
Supervised creation of Document Master within In-Control system.
Checked received documents against transmittal for accuracy.
Created document revisions as requested and scanned required documents.
Notified originators via email regarding document status updates.
Organised electronic copies into designated folders and filed hard copies appropriately.
Ensured compliance with EPC-2 Project Documentation specifications by liaising with document originators to resolve issues.
Supported EPC-2 Project team in executing activities within Electronic Document Management System.
· Preparation and Submission of RFI’s.
· Maintaining RFI Register and RFI Status.
· Assistance to Quality Department to Prepare & Submit Dossiers.
· Developing and improving Vendor Document work processes and associated tools.
Project Secretary
Envicon Emirates
01.2013 - 11.2014
- Managed project documentation and ensured compliance with organisational standards and protocols.
- Coordinated meetings and prepared agendas to facilitate effective communication among stakeholders.
- Assisted in the preparation of project reports and maintained accurate records of project progress.
- Organised travel arrangements and itineraries for project team members to ensure timely attendance.
Education
B.Com - Commerce
Madurai Kamaraj University
Tamil Nadu/IndiaSkills
- Windows, XP and Linux
- MS Office
- MS Outlook
- Internet
- Adobe
FAMILIAR LANGUAGES
Malayalam (Mother Tongue)
English
Hindi
LEISURE INTEREST
Book Reading, Cricket & Football, Video Gaming, Travelling
PROJECTS EXPERIENCE
Project : ZADCO Project No. P8362 - Contract No.CTEFE121210, EPC works for potable water system and sewage water treatment plants, Location: Zirku Island, Client : ADNOC Offshore, Duties And Responsibilities Carried, Control all Incoming and Outgoing Drawings / Documents etc. Ensure timely issuance & distribution of all the Drawings / Documents with correct revisions to all parties as detailed in the distribution matrix contained in project procedures, Supervision of creating Document Master in In-Control, Receive and Check the documents against the transmittal, Create Document Revisions as requested and scanned documents, Inform by email the originator on the status of documents, Gather all electronic copies and place into the designated folders, and file the hard copies, Assistance to Quality Department to Prepare & Submit Dossiers., Developing and improving Vendor Document work processes and associated tools., Ensured adherence to established operating procedures during documents submission, Archiving /Scanning/Printing - Renaming, recording and filing incoming hard copies of drawings (Internal and External), Ensuring all management system documentation is the current version and easily accessible Project : Upper Zakum- 750 Islands Surface Facilities Project, Location: Al Ghallan Island, Client : ADNOC Offshore, Duties And Responsibilities Carried, Control all Incoming and Outgoing Drawings / Documents etc. Ensure timely issuance & distribution of all the Drawings / Documents with correct revisions to all parties as detailed in the distribution matrix contained in project procedures, Supervision of creating Document Master in In-Control, Receive and Check the documents against the transmittal, Create Document Revisions as requested and scanned documents, Inform by email the originator on the status of documents, Gather all electronic copies and place into the designated folders, and file the hard copies., Ensuring documentation is in accordance with EPC-2 Project Documentation specifications and interfacing with the document originators (internal or external) to resolve any compliance issues, Supporting the EPC-2 Project team in executing their activities within the Electronic Document Management System, Preparation and Submission of RFI’s., Maintaining RFI Register and RFI Status., Assistance to Quality Department to Prepare & Submit Dossiers., Developing and improving Vendor Document work processes and associated tools., Ensured adherence to established operating procedures during documents submission.
CHIEF PROFICIENCY
- Analytical Skill
- Documentation
- Planning
- Communication Skill
- Interpersonal Skill
- Document Management
E.R.P. KNOWLEDGE
- E-Promis
- Tally
EXPERTISE IN
- Develop and maintain document control processes for the efficient management and recording all documentations.
- Ensure that all the relevant Project documentation is registered.
- Liaise with Project Management & team, Client and Sub-contractors effectively and resolve problems and issue’s relating to documentation.
- To maintain a safe and secured working environment within Document Control.
Timeline
Technical Assistant
NMDC ENERGY
06.2023 - Current
Document Controller
Tecton Engineering and Construction
12.2019 - 05.2023
Document Controller
Nael & Bin Harmal Hydroexport Est
12.2014 - 11.2019
Project Secretary
Envicon Emirates
01.2013 - 11.2014
B.Com - Commerce
Madurai Kamaraj University