SHAHANA BINZIYA
Dubai
Summary
Detail-oriented professional with a solid educational background and experience in real estate administration and human resources. Eager to contribute strong organizational, communication, and HR skills to support efficient office operations and enhance workforce management within a dynamic real estate organization.
Overview
4
4
years of professional experience
1
1
Certification
Work History
HR Operations & Admin Coordinator
Huaxia Real Estate Broker LLC
07.2024 - Current
- Assist in the recruitment process, including posting job vacancies on platforms such as LinkedIn, Gulf Talent, and Indeed. screening applications, scheduling interviews, and managing candidate communications. Drafting Offer Letters
- Conduct company inductions and provide training to new hires on internal systems and real estate portals, including Property Monitor, Reelly, Property Finder, and Bayut.
- Address employee concerns and complaints in alignment with company policies, procedures, and management directives.
- Handle visa, medical, and Emirates ID processing for new hires and renewals.
- Manage end-to-end payroll processing for staff and labor, with a solid understanding of WPS regulations.
- Handle salary disbursements, pay slip generation, deductions, and leave calculations.
- Utilize BambooHR to maintain employee records and manage onboarding, offboarding, leave, and payroll functions.
- Maintain and update comprehensive employee records and documentation.
- Analyze staffing needs and support the recruitment and hiring process.
- Assisting clients with Golden Visa applications and completing all necessary procedures, including health insurance, medical testing, and Emirates ID processing.
- Address all employee problems and complains accordance with company policies, procedures and top management instructions. Enter payroll and employee bonuses.
- Analysis for staff need and assist in Hiring /recruiting process of staff.
- Coordinate recruitment, onboarding, and exit formalities.
- Drafting and Creating Contract A, Contract B, Contract F, MOU, NOC, Form I and other property related contracts online through Dubai Rest App and completing all paperwork for all real estate transactions in a timely manner to ensure that the deal is closed as quickly as possible
- Drafting the referral agreement (NDA)and Other Legal documents
- Schedule appointments with the trustee office for property transactions and provide all required documentation.
- Schedule appointments with the trustee office for property transactions and provide all required documentation.
- Drafting Tenancy Contract and Addendum for New and Renewal properties. Ensuring both tenant and Landlord documents are complete and updated on the CRM system.
- Attending RERA exam for the agents
- Handling all developers portals and developer registration and updating the portal.
- Registering and booking units on developer portals on behalf of our clients.
- Handling CRM and monitoring other Property advertisement portals in Bayut and dubizzle and property finder, ensure proper documentation, proper descriptions, good quality of photos of listings before go-live to property portals – Bayut, dubizzle & Property Finder. And boosting the properties
- Ensure all Super-Agent and Trubroker criteria are met at the end of each month to retain or qualify for the Super-Agent & Trubroker status.
Sales Office Administrator
Housess Global Real Estate
01.2023 - 07.2024
- Handle Issuance and renewals of RERA cards, Broker ID’s And trakhessi Permits
- Communicate with internal staff, managers, customers, and other individual to answer questions disseminate or explain information, take orders.
- Maintain and update filing, mailing and data system. Review files, records and other documents to obtain information to responds to requests
- Drafting and Creating Contract A, Contract B, Contract F, MOU, NOC, Form I and other property related contracts online through Dubai Rest App and completing all paperwork for all real estate transactions in a timely manner to ensure that the deal is closed as quickly as possible.
- Maintaining the documents & following up with agents for KYC and clients’ documents
- Drafting Tenancy Contract and Addendum for New and Renewal properties. Ensuring both tenant and Landlord documents are complete and updated on the CRM system.
- Following up with COO on agent's commission.
- Assisting conveyance manager with the transfer.
- Maintain and update listings of available properties of the second party /properties developers.
- Training the new hires on all of the portals and Bitrix CRM.
- Providing new hires with the laptops and SIM card and other company assets and keeping records
- Monitoring deals (sales pipeline) and updating on commission release for agents
- Reporting to the CEO and COO
- Depositing the cheques & cash in to the company account.
- Issuing the receipts to the agents and clients on receiving.
- Handling CRM and monitoring other Property advertisement portals in Bayut and dubizzle and property finder, ensure proper documentation, proper descriptions, good quality of photos of listings before go-live to property portals – Bayut, dubizzle & Property Finder. And boosting the properties
- Well professional in property listing and verifying the listings with property documents.
- Quality control of the listings
- Excellent in filling and maintaining all company records
- Processing and reporting on office expense, sales & rental reports, and Payroll.
- Submit required documents for each property to get Trakheesi Permit Monitoring inventory for sales, rentals, and renewals.
- Reporting to the CEO and COO on Sales pipeline.
- Process and prepare documents, such as business and government forms and expenses reports.
- Coordinating with developer RM,s and arranging Meetings.
Office Administrator
Elio Properties
11.2021 - 12.2022
- Handle Issuance and renewals of RERA cards, Broker ID’s And trakhessi Permits
- Communicate with internal staff, managers, customers, and other individual to answer questions disseminate or explain information, take orders.
- Maintain and update filing, mailing and data system. Review files, records and other documents to obtain information to responds to requests
- Drafting and Creating Contract A, Contract B, Contract F, MOU, NOC, Form I and other property related contracts online through Dubai Rest App and completing all paperwork for all real estate transactions in a timely manner to ensure that the deal is closed as quickly as possible.
- Maintaining the documents & following up with agents for KYC and clients’ documents
- Drafting Tenancy Contract and Addendum for New and Renewal properties. Ensuring both tenant and Landlord documents are complete and updated on the CRM system.
- Following up commission with developer.
- Maintain and update listings of available properties of the second party /properties developers.
- Providing new hires with the laptops and SIM card and other company assets and keeping records
- Monitoring deals (sales pipeline) and updating on commission release for agents
- Reporting to the CEO and Sales Director
- Depositing the cheques & cash in to the company account.
- Issuing the receipts to the agents and clients on receiving.
- Handling CRM and monitoring other Property advertisement portals in Bayut and dubizzle and property finder, ensure proper documentation, proper descriptions, good quality of photos of listings before go-live to property portals – Bayut, dubizzle & Property Finder. And boosting the properties
- Well professional in property listing and verifying the listings with property documents. Quality control of the listings
- Excellent in filling and maintaining all company records
- Maintaining all financial transactions and bank statements.
- Handle accounts payable and accounts receivable functions, including receipts & invoice processing payment collections.
- Processing and reporting on office expense, sales & rental reports, and Payroll.
- Submit required documents for each property to get Trakheesi Permit Monitoring inventory for sales, rentals, and renewals.
- Reporting to the CEO and Sales director on Sales pipeline.
- Process and prepare documents, such as business and government forms and expenses reports.
- Coordinating with developer RM,s and arranging Meetings.
Education
Bachelor of Commerce -
University of Mysore
Mysore, Karnataka, India09-2020
Skills
- Professional in real estate portals
- Knowledge in real estate forms and contracts
- Knowledge about DLD Rules & Regulations
- Training and Development (HR)
- Multi tasker and Communication skills
- MS Office (MS Excel, MS Word), Internet & Emails
Certification
Digital Marketing Certificate
Sales and Marketing Certificate
Bayut and Dubizzle Certificate
LANGUAGES
English
Hindu/Urdu
Kannada
Malayalam
Tamil
Timeline
HR Operations & Admin Coordinator
Huaxia Real Estate Broker LLC
07.2024 - Current
Sales Office Administrator
Housess Global Real Estate
01.2023 - 07.2024
Office Administrator
Elio Properties
11.2021 - 12.2022
Bachelor of Commerce -
University of Mysore
Similar Profiles
Iman ShaikhIman Shaikh
HR Specialist at Harbor Real Estate Broker LLCHR Specialist at Harbor Real Estate Broker LLC
Hamza MasoodHamza Masood
Accountant at FAM Real Estate Broker LLCAccountant at FAM Real Estate Broker LLC
UNNIKUTTAN MUNNIKUTTAN M
Property /Admin Manager & AML Compliance Officer at FDG Real Estate Broker LLCProperty /Admin Manager & AML Compliance Officer at FDG Real Estate Broker LLC
RAJESH RAMURAJESH RAMU
Registered Pharmacist at Zahrat Al Shefa Medical Center – Aster DM HealthcareRegistered Pharmacist at Zahrat Al Shefa Medical Center – Aster DM Healthcare
Flemin GeorgeFlemin George
SENIOR ACCOUNTANT & OFFICE ADMINISTRATION at CASA OPTICS LLCSENIOR ACCOUNTANT & OFFICE ADMINISTRATION at CASA OPTICS LLC