SHAHZAIB MALIK
Abu Dhabi
Summary
Resourceful Administrative Professional specializing in operational support and document management. Streamlines workflows and enhances team collaboration to drive efficiency and ensure compliance in dynamic environments. Expertise in Microsoft Office and strong problem-solving skills.
Overview
10
10
years of professional experience
Work History
Administrative Assistant
CAT INTERNATIONAL LIMITED LLC
Abu Dhabi
05.2025 - Current
- Coordinated travel arrangements and itineraries for executives and staff, optimizing scheduling and logistics.
- Managed office communications and coordinated schedules for team members.
- Organized and maintained physical and digital filing systems for easy access.
- Assisted in preparing reports and documents for internal and external meetings.
- Handled correspondence and prepared reports, streamlining communication and enhancing workforce coordination.
- Provided administrative and operational support in a fast-paced oil and gas environment, ensuring smooth day-to-day site and office activities.
- Managed employee records, timesheets, and camp reports, ensuring compliance with departmental regulations and accuracy.
- Supported HR and site management in monitoring attendance and resolving employee queries.
Operation Coordinator
ISMMART GROUP OF INDUSTRIES
06.2023 - 04.2025
- Managed schedules, site activities, and resource allocation for timely interior fit-out project completion.
- Monitored project progress, handled documentation, and ensured timely delivery within budget constraints.
- Liaised with clients, suppliers, and project teams to ensure alignment on project objectives.
- Coordinated daily operations across departments to streamline workflows.
- Supported procurement logistics and workforce coordination for optimal project execution.
- Organized documentation and records management to enhance operational processes.
- Facilitated scheduling and logistics for team meetings and project deadlines.
Admin Officer
MAGNA FOOD SERVICE
09.2019 - 03.2023
- Managed multiple priorities while providing administrative support to executive management.
- Experienced in developing and implementing process improvement initiatives to streamline operational efficiency.
- Resolved conflicts and identified solutions, contributing to smoother operations.
- Used computer systems for data entry and reporting. Developed filing systems that improved organization and efficiency.
Administrative Assistant
CALL COURIER PVT LTD
05.2016 - 08.2019
- Customer service: Address customer inquiries, track shipments, and resolve delivery-related issues to enhance client satisfaction.
- Scheduling: Coordinate courier pickups and deliveries, optimizing routes and times to increase operational efficiency.
- Communication: Liaise with drivers, clients, and other departments to ensure smooth operations and timely delivery of services.
- Documentation: Prepare and manage Shipping documentation, including bills of lading, invoices, and delivery receipts.
- Data Entry: Input and maintain accurate shipment and delivery data in the company's database or management system.
- Office support: Execute administrative tasks, including filing, organizing records, and managing office supplies to maintain organized operations.
Education
Bachelors of Science - Mass Communication
ALAMA IQBAL OPEN UNIVERSITY
Islamabad Pakistan01-2022
HSSC - Computer Science (Intermediate)
FBISE
Islamabad Pakistan01-2017
SSC - Matriculation
FBISE
Islamabad Pakistan01-2014
Skills
- Office management
- Microsoft Office
- Document management
- Report preparation
- Scheduling coordination
- Workflow optimization
- Time management
- Organizational skills
- Effective communication
- Interpersonal skills
- Team collaboration
- Adaptability
- Problem solving
- Decision making
- Attention to detail
- Relationship building
Personal Information
- Date of Birth: 06/03/98
- Gender: Male
- Nationality: Pakistani
- Marital Status: Single
License Details
1303851, 02/04/25, 01/04/27, Light Vehicle
Languages
English
Proficient (C2)
C2
Urdu
Native
Native
Timeline
Administrative Assistant
CAT INTERNATIONAL LIMITED LLC
05.2025 - Current
Operation Coordinator
ISMMART GROUP OF INDUSTRIES
06.2023 - 04.2025
Admin Officer
MAGNA FOOD SERVICE
09.2019 - 03.2023
Administrative Assistant
CALL COURIER PVT LTD
05.2016 - 08.2019
Bachelors of Science - Mass Communication
ALAMA IQBAL OPEN UNIVERSITY
HSSC - Computer Science (Intermediate)
FBISE
SSC - Matriculation
FBISE