SHALINI NAIR
Dubai
Summary
Seeking as an HR Executive in your esteemed organization, to utilize my expertise to do the duty to the best of my ability in your organization.
Overview
7
7
years of professional experience
Work History
Administrative Assistant
Sunrise Networks
06.2023 - 12.2024
- Answered multi-line phone system, routing calls, delivering messages to staff and greeting visitors.
- Maintained confidentiality of sensitive information by adhering to strict privacy policies and implementing secure filing systems.
- Ensured accurate record-keeping with diligent data entry and database management for vital company information.
- Promoted a positive work environment through effective communication skills and fostering professional relationships among colleagues.
- Improved document organization with thorough file maintenance, archiving outdated records as necessary for efficient retrieval when needed.
Administrative Assistant/HR
Ardin Realty Brokers
03.2021 - 05.2022
- Answered multi-line phone system, routing calls, delivering messages to staff and greeting visitors.
- Maintained confidentiality of sensitive information by adhering to strict privacy policies and implementing secure filing systems.
- Delivered excellent customer service through prompt responses to client inquiries, addressing concerns effectively, and building strong relationships.
- Ensured accurate record-keeping with diligent data entry and database management for vital company information.
- Promoted a positive work environment through effective communication skills and fostering professional relationships among colleagues.
- Improved document organization with thorough file maintenance, archiving outdated records as necessary for efficient retrieval when needed.
- Coordinated office supply inventory management, proactively ordering necessary items before depletion to avoid workflow disruptions.
- Supported executive staff through scheduling meetings, coordinating travel arrangements, and preparing crucial documents.
- Assisted with human resources tasks such as updating employee files or submitting time-off requests per company policy guidelines.
- Assisted in onboarding new employees, providing training materials, and coordinating orientation schedules to ensure a smooth integration into the team.
- Optimized calendar management for executives by scheduling appointments strategically while considering priorities and minimizing conflicts.
- Streamlined invoice processing procedures to ensure timely payment of vendors while minimizing errors in financial records.
- Managed expense reports for executive staff members, ensuring accurate documentation of spending for budgeting purposes.
- Maintained inventory of office supplies and placed orders.
- Enhanced office environment, organizing spaces for better workflow and employee comfort.
- Developed filing system for historical documents, preserving important company records and improving access to information.
- Maintained confidentiality of sensitive information, adhering strictly to data protection regulations.
- Managed scheduling for executive team, balancing complex calendars to ensure optimal use of time.
- Negotiated with vendors to reduce office supply costs, leveraging bulk purchase agreements.
- Facilitated training sessions for new software tools, increasing team productivity and reducing learning curves.
- Supported recruitment processes, scheduling interviews and communicating with applicants to improve hiring timelines.
- Assisted in preparation of financial reports, gathering data that contributed to budgeting accuracy.
- Monitored office supplies inventory, ensuring availability of essential items without overstocking.
- Streamlined office operations, implementing digital file management systems to reduce paper use and increase efficiency.
- Managed filing system, entered data and completed other clerical tasks.
- Managed phone and email correspondence and handled incoming and outgoing mail and faxes.
- Assisted coworkers and staff members with special tasks on daily basis.
- Managed paper and electronic filing systems by routing various documents, taking messages and managing incoming and outgoing mail.
- Completed forms, reports, logs, and records to quickly handle all documentation for human resources.
- Built and maintained excellent customer relationships through timely response to inquiries and going above and beyond to accommodate unusual requests.
- Created and maintained detailed administrative processes and procedures to drive efficiency and accuracy.
- Continually sought methods for improving daily operations, communications with clients, recordkeeping, and data entry for increased efficiency.
Intern
Solara Active Pharma Science
12.2018 - 01.2019
- Research in the topic Workforce Diversity of the employees working in the company
Intern
Food Corporation of India
08.2018 - 08.2018
- Internship on Training and Development and Research Methodology
Intern
Diesel Locomotive Works
04.2018 - 06.2018
- Internship on Industrial Relations, Organizational Development and Performance Management
Intern
Manpower Group
02.2018 - 02.2018
Intern
TeamLease Pvt. Limited
07.2017 - 09.2017
- Internship on Recruitment and Selection
Education
MA - Human Resource Management
Women’s Christian College
01.2019
BA - History
Women’s Christian College
01.2017
Higher Secondary School -
St. John’s School
01.2014
Skills
- Communication skills
- Data entry
- Administrative support
- Microsoft Word
- Time management
- Office administration
- Microsoft Excel
- File organization
Languages
English
Malayalam
Hindi
Voluntary Experience
- Member, National Service Scheme, Women’s Christian College, Chennai, Tamil Nadu
- Organizing Committee Member, International Conference on Gender Dynamics: Evolving Synergy
- Volunteer, YRG121 Volunteer based Training, HIV Prevention and Outreach services
- Volunteer, HRM Conclave titled 'Ventura', 2019
Personal Information
- Date of Birth: 06/10/96
- Nationality: Indian
- Marital Status: Married
Training
- Payroll and Compensation, 11/2018
- Outbound Management Training Program, 02/2019
Disclaimer
I hereby declare that the information provided are true to the best of my knowledge.
Areas Of Interest
- Reading
- Music
- Dance
Timeline
Administrative Assistant
Sunrise Networks
06.2023 - 12.2024
Administrative Assistant/HR
Ardin Realty Brokers
03.2021 - 05.2022
Intern
Solara Active Pharma Science
12.2018 - 01.2019
Intern
Food Corporation of India
08.2018 - 08.2018
Intern
Diesel Locomotive Works
04.2018 - 06.2018
Intern
Manpower Group
02.2018 - 02.2018
Intern
TeamLease Pvt. Limited
07.2017 - 09.2017
BA - History
Women’s Christian College
Higher Secondary School -
St. John’s School
MA - Human Resource Management
Women’s Christian College