Shalom Gallanosa
Administrative Assistant
Dubai
Summary
Qualified Administrative Assistant with 8 years of experience in administration, secretarial and training & development. Enthusiastic about contributing to successful training programs. Knowledgeable about coordinating schedules and program implementation.
Overview
8
8
years of professional experience
4
4
years of post-secondary education
Work History
Training Coordinator & Executive Assistant
Newage Learning FZCO, Dubai
Dubai
02.2022 - Current
- Efficiently sourced trainers and sent contracts, reducing response time.
- Ensured course outlines were accessible on the website, enhancing information availability.
- Conducted market research, identifying high-demand courses to align offerings.
- Monitored webinars, reporting progress directly, and optimizing communication.
- Successfully marketed training courses, generating potential leads.
- Secured tailored training materials, boosting engagement by providing relevant content.
- Supervised end-to-end training, enhancing process effectiveness.
- Produced concise training summaries for management, aiding decision-making.
- Handled visa processing and flight bookings for the Managing Director.
Administrative Assistant
Glomacs FZ LLC
Dubai
01.2019 - 01.2022
- Efficiently managed physical materials preparation, saving 25% of time.
- Facilitated seamless online training, reducing technical issues by 30%.
- Leveraged feedback to enhance training quality, addressing needs promptly.
- Effectively maintained training plans, supporting client marketing
- Oversaw website maintenance, facilitating up-to-date content display.
- Successfully managed 5 email accounts daily, ensuring efficient communication.
- Executed LinkedIn marketing, promoting training plans and brochures.
- Negotiated cost-efficient terms with external stakeholders, vendors and suppliers.
- Streamlined recruitment efficiently scheduled assessments and onboarding activities.
Executive Assistant to the Managing Director
Noas Trading LLC
Dubai
10.2018 - 12.2018
- Handle calendar and travel arrangements for Managing Director and clients.
- Coordinate design and furnishings with suppliers and contractors.
- Manage procurement process, including RFQs, LPOs, and delivery coordination.
Administrative Assistant
Mang Inasal, Jollibee Foods Corp
Manila
10.2015 - 06.2018
- Manage Division Head's schedule, appointments, and travel arrangements.
- Handle conference room reservations, meeting setups with external partners, and accurate minute-taking.
- Coordinate communication distribution, phone calls, and equipment maintenance logistics while managing supply inventory efficiently.
Education
Bachelor of Science - Human Resources Management
05.2011 - 05.2015
Skills
Administrative Support
Executive Support
Communication and Documentation
Planning and Coordination
Attention to Details
Data Organization
Client Interaction
Website Management
Training Management
Trainer Sourcing and Agreements
Supply and Vendor Management
Procurement and Finance
HR and Recruitment
Timeline
Training Coordinator & Executive Assistant - Newage Learning FZCO, Dubai
02.2022 - Current
Administrative Assistant - Glomacs FZ LLC
01.2019 - 01.2022
Executive Assistant to the Managing Director - Noas Trading LLC
10.2018 - 12.2018
Administrative Assistant - Mang Inasal, Jollibee Foods Corp
10.2015 - 06.2018
Polytechnic University of The Philippines - Bachelor of Science, Human Resources Management
05.2011 - 05.2015