SHEIK FAHAD

Work History

Senior Document Controller

Tecnimont

06.2023 - Current

Experience Document Controller with a (ACONEX) project documentation and electronic management system (EDMS)
Familiarity with ACONEX Submissions for Engineering, Vendors, TQ's, RFI's, Letters, etc.
Prepared the daily and weekly document status based on the ACONEX report.
Creating the ACONEX templates based on the DDM and VDM (document matrix)
Engaged in the daily tasks for engineering and construction for the documentation query
Follow up with overdue documents and rejection documents
Quality-check all of the documents before ACONEX submission (Workflow/Transmittal)
Communicate emails and Teams with Contractor / Vendor DCC and Engineering team for the documentation issues
Handling and document processing for incoming and outgoing documents using electronic systems and as per the standard procedures. It covers system setup, document receipt and issuance, classification, registration, accuracy and quality validation, posting of documents using STD templates, distribution, approval, tracking, follow-up and communication, closing out, handover to the client, and archiving.
Distribution matrix and approval pattern creation in EDMS for all types of documents (projects, vendors, engineering, technical, contractual, commercial, etc.).
Distribution as per distribution matrix (either electronically or using transmittals)
Updating the Document Control Registers (DCR) based on the deliverables issued to clients on a daily basis for EPC and Detail Engineering projects.
Receives and registers the client provided a document for the EPC detailing the engineering project, including an in-house-generated document.
Establishing and maintaining a correspondence log, which includes but is not limited to transmittals to and from client and vendor documents.
Reviews the completeness of documentation and prepares document transmittals.
Preparing and submitting the final documentation of all AFC and as-built documents for EPC and detail engineering projects.
Report to the client team for daily updates on the current document workflow status according to ACONEX.
Coordinate meetings with the client team and end-users via the Teams app.
Preparing the comments resolution sheet's (CRS) for all engineering and vendor documents.
Issuing reminder email notifications on every OVERDUE pending document (incoming and outgoing) and following up on pending issues.
Conduct transparency in document history and revision.
Conduct accuracy and quality validation of documents.
Control and maintain the document numbering system as per the procedure.
Receiving of all incoming documents and correspondence from the contractor, which includes drawings and engineering documents, inspection test requests, etc.
Circulation of incoming documents as instructed by the project manager or engineering manager to the concerned discipline engineers.
Submission of site observations and non-conformance reports to the contractor.

Project Document Controller

Al Nasr Contracting Company

07.2019 - 06.2023

Creating the ACONEX templates based on the DDM and VDM (document matrix)
Prepared the daily and weekly document status based on the ACONEX report.
Engaged in the daily tasks for engineering and construction for the documentation query
Follow up with overdue documents and rejection documents
Quality-check all of the documents before ACONEX submission (Workflow/Transmittal)
Communicate emails and Teams with Contractor / Vendor DCC and Engineering team for the documentation issues
Handling and document processing for incoming and outgoing documents using electronic systems and as per the standard procedures. It covers system setup, document receipt and issuance, classification, registration, accuracy and quality validation, posting of documents using STD templates, distribution, approval, tracking, follow-up and communication, closing out, handover to the client, and archiving.
Distribution matrix and approval pattern creation in EDMS for all types of documents (projects, vendors, engineering, technical, contractual, commercial, etc.).
Distribution as per distribution matrix (either electronically or using transmittals)
Updating the Document Control Registers (DCR) based on the deliverables issued to clients on a daily basis for EPC and Detail Engineering projects.
Updating of the Document Control Register (daily basis)
Maintaining records of all project files (both hard and electronic copies) for easy and timely retrieval.
Status report on documents response from CONTRACTOR along with summary (daily, weekly, or monthly basis)
Generate various status reports of documents as per discipline, scope, category, type, etc. and report to the project manager or engineering manager.
Preparation of mechanical completion punch lists and commissioning punch lists.
Verifying the Mechanical Completion Certificate request (checking outstanding punch points and activities) and reporting to the Project Manager.

Document Controller

Al Naboodah Construction Group

07.2013 - 07.2019

Managing the client EDMS system and other documentation.
Develop and maintain document control processes for the efficient management and recording of all documentation.
Drafting and preparing official letters
Preparing the final dose of the project
Ensuring necessary records are maintained that can readily provide current, accurate, and accessible information.
In addition, preparing draft letters, minutes of memos, and overall project-related letters corresponds to works as well.
Verifying the Ready for Commissioning Certificate request received from the contractor and reporting to the project manager.
Verifying the completeness of the handover documentation (both hard and electronic copies) received from the contractor.
Ensuring proper document classification, sorting, filing, and proper archiving.
Hand over the dossier compilation as per the approved procedure.
Final archiving of project documentation.
Ability to serve as information and communication manager for an office, plan and schedule meetings and appointments, organize and maintain paper and electronic files, manage projects, and disseminate information by using the telephone, mail services, and e-mail.

Document Controller

Hinduja Global Solutions, HGS

07.2010 - 04.2011

Scanned, filed and transmitted various documents and adhered to digital filing procedures.
Maintained document archive and file server of approved documents and drawings to provide easy traceability and retrievability.
Maintained accurate records of all project-related documents, facilitating quick retrieval when needed.
Provided support for document controls and worked with contract documents.

Summary

Overview

Work History

Senior Document Controller

Project Document Controller

Document Controller

Document Controller

Education

M.com - Master of Commerce

BBA - Bachelor Business Administration

Skills

Certification

Additional Information

Languages

Software

Work Availability

Work Preference

Work Type

Work Location

Timeline

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