Sheila May Resico
Dubai,UAE
Summary
Skilful and dedicated Executive Assistant with extensive experience in coordination, planning and support of daily operational and administrative functions within highly confidential environments.
Overview
10
10
years of professional experience
Work History
Executive Secretary
Horizon Gulf Electromechanical Services LLC
Dubai
2023.05 - Current
- Maintain executive’s agenda and assist in planning appointments, board meetings, conferences etc.
- Attend meetings and keep minutes
- Receive and screen phone calls and redirect them when appropriate
- Handle and prioritize all outgoing or incoming correspondence (e-mail, letters, packages etc.)
- Make travel arrangements for executives
- Handle confidential documents ensuring they remain secure
- Monitor office supplies and negotiate terms with suppliers to ensure the most cost-effective orders
- Maintain electronic and paper records ensuring information is organized and easily accessible
- Conduct research and prepare presentations or reports as assigned
Secretary cum Document Controller (Project Site
H
2013.11 - 2013.12
- Coordinate all activities related to the Document Control procedure, including of preparing Request for Information, Technical Submittals, Material Submittals, Drawings Submittals and Commercial correspondence
- Responsible for the Daily Manpower Report to be send to the Main Contractor and to the Sub-contractor
- Preparing Purchase Requisition and Petty Cash to be reimbursed
- Handling the main clerical duties for the office, including typing project correspondence, sorting mail, scheduling meetings, scanning and making copies of documents
- Making sure all the controlled copies of latest approved documents and drawings are given to the appropriate staff, Main Contractors and Suppliers as applicable
- Maintain updated records of all approved documents and drawings and their distribution clearly
- Maintain the documents and drawings in the Document control office under safe custody without any damage or deterioration with easy traceability
- Maintain the files and control logs as required by the project.
Education
Bachelor of Science - Computer Engineering
Aklan Polytechnic College
Skills
- Proven experience as executive secretary or similar administrative role
- Proficient in MS Office and “back-office” software (e.g. ERP)
- Excellent organizational and time-management skills
- Outstanding communication and negotiation abilities
- Integrity and confidentiality
- Degree in business administration or relative field
Timeline
Executive Secretary
Horizon Gulf Electromechanical Services LLC
2023.05 - Current
Secretary cum Document Controller (Project Site
H
2013.11 - 2013.12
Bachelor of Science - Computer Engineering
Aklan Polytechnic College
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